20250312-009 Airfield Lighting RCA — original pdf

Backup

City of Austin Recommendation for Action File #: 25-0309, Agenda Item #: 11. 3/27/2025 Posting Language Authorize a contract for airfield lighting, signage, and original equipment manufacturer replacement parts for the Department of Aviation with ADB Safegate Americas Holding, Inc., for a term of five years for a total contract amount not to exceed $3,307,805. Funding: $500,000 is available in the Department of Aviation’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Purchasing Language: Sole Source. Fiscal Note Funding in the amount of $500,000 is available in the Fiscal Year 2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: March 12, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will support the Airfield Lighting Control and Monitoring System (ALCMS) by providing original equipment manufacturer parts to ensure compliance with Federal Aviation Administration (FAA) regulations. This system is operated by the FAA air traffic control tower to control the airfield lighting and signage systems during commercial aircraft landing and departure operations at Austin-Bergstrom International Airport (AUS). This contract continues to serve as part of AUS’s mission to provide safe and reliable mobility to the traveling public. City of Austin Page 1 of 2 Printed on 2/28/2025 powered by Legistar™ File #: 25-0309, Agenda Item #: 11. 3/27/2025 The ALCMS at AUS was designed, installed, and has been supported by the contractor since 1999. ADB Safegate Americas Holding, Inc. is the sole source provider and manufacturer of the replacement parts for this system. This contract will replace a contract expiring in June 2025. Historical spend data was reviewed and the quantity and authority of this contract has increased due to expanding operations at the airport and the planned future development. This contract is necessary to remain in compliance with FAA regulations. Failure to maintain our compliance could result in closure of our airfield and fines, affecting AUS’ performance. City of Austin Page 2 of 2 Printed on 2/28/2025 powered by Legistar™