Agenda — original pdf

Agenda

REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) February 12, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1  Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on January 8, 2025 STAFF BRIEFINGS Officer 2. Briefing on December 2024 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Briefing on AUS 2024 Special Events Response and Operations presented by Sam Haynes, Deputy Chief Communications and Marketing Officer DISCUSSION/ACTION ITEMS 6. Approve an ordinance amending the Fiscal Year 2024-2025 Aviation Department Airport Subordinate Obligation Fund Budget (Ordinance No. 20240814-007) to increase transfers in by $1,500,000 and increase appropriations by $1,500,000 for interest payments and other costs associated with the anticipated draws on the Airport System Subordinate Lien Revolving Revenue Note Program. Funding: $1,500,000 is available in the Fiscal Year 2024-2025 Aviation Department Operating Fund. 7. Authorize a contract for asphalt parking lot and roads construction, rehabilitation and repair at Austin-Bergstrom International Airport for Capital Delivery Services with Alpha Paving Industries LLC, for an initial term of two-years with up to three one-year extension options in the amount of $24,000,000. Funding: $18,900,000 is available in the Department of Aviation’s Capital Budget. Funding for the remaining optional contract terms is contingent upon available funding in future budgets. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 5.74% MBE and 1.61% WBE participation.] 2  DISCUSSION ITEMS 8. Review City Council action at the January 30, 2025 meeting – [Item 06] Authorize negotiation and execution of an amendment to the lease with the Transportation Security Administration (TSA) to add two one-year extension options, and to provide for the issuance of a rent credit to TSA for reimbursement of costs incurred for remediation and site work on the leased premises, in an amount not to exceed $195,354. Funding: This item is projected to result in a reduction in revenue under this contract in the amount of $55,969 in the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. Approved on consent. 9. Review City Council action at the January 30, 2025 meeting – [Item 16] Authorize a contract for original equipment manufacturer baggage handling system parts for the Department of Aviation with Siemens Logistics, LLC, for an initial term of three years with up to two one-year extension options, for a total contract amount not to exceed $2,500,000. Funding: $375,000 is available in the Department of Aviation’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. [Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.] Approved on consent. 10. Review City Council action at the January 30, 2025 meeting – [Item 20] Authorize a contract for an emergency notification system for the Austin-Bergstrom International Airport for the Department of Aviation with Everbridge, Inc., for an initial term of one year with up to two one-year extension options, for a total contract amount not to exceed $272,090. Funding: $90,697 is available in the Department of Aviation’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. [This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this procurement, there were no subcontracting opportunities, therefore, no subcontracting goals were established.] Approved on consent. 11. Review City Council action at the January 30, 2025 meeting – [Item 21] Authorize a contract for replacement of pre-conditioned air conditioning and heating hoses for the Department of Aviation with Metroplex Custom Services, LLC, for an initial term of two years with up to three one-year extension options, for a total contract amount not to exceed $465,000. Funding: $65,000 is available in the Department of Aviation’s Operating Budget. Funding for the remaining contract term is contingent upon available funding in future budgets. [Sole source contracts are exempt from the City Code Chapter 2-9B (Minority- Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.] Approved on consent. 12. Review City Council action at the January 30, 2025 meeting – [Item 44] Authorize a contract for capital project auditing and controls for the Department of Aviation with Anchor Enterprises, LLC, for an initial term of five years with up to three one-year extension options for a total amount not to exceed $32,000,000. Funding: $32,000,000 is available in the Department of Aviation’s Capital Budget. [This contract will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business 3  Enterprise Procurement Program) by meeting the goals with 11.08% MBE and 2.71% WBE.] Approved on consent. FUTURE AGENDA ITEMS NEXT REGULAR MEETING The next regular meeting of the AAC is currently scheduled for Wednesday, March 12, 2025. ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com. 4