20250108-007 Siemens contract - Aviation OEM BHS Parts — original pdf

Backup

City of Austin Recommendation for Action File #: 24-6478, Agenda Item #: 1/30/2025(cid:4) Posting Language Authorize a contract for original equipment manufacturer baggage handling system parts for the Department of Aviation with Siemens Logistics, LLC, for an initial term of three years with up to two one-year extension options, for a total contract amount not to exceed $2,5000,000. Funding: $375,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Department of Aviation. Purchasing Language: Sole Source. MBE/WBE: For More Information: Funding in the amount of $375,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Funding for the remaining contract term is contingent upon available funding in future budgets. Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: January 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract is for original equipment manufactured parts for the baggage handling system required for maintenance as well as baggage handling system repairs. The Austin-Bergstrom International Airport currently has a Siemens Logistics, LLC baggage conveyor system for processing and screening passenger checked luggage prior to loading on outbound aircrafts and for delivering passenger luggage from inbound flights. The parts provided under the contract are critical components of the baggage handling system. Siemens Logistics, LLC is the original equipment manufacturer for the baggage handling system. The City of Austin Page 1 of 2 Printed on 12/26/2024 powered by Legistar™ 1 (cid:5) (cid:6) File #: 24-6478, Agenda Item #: 1/30/2025(cid:4) replacement parts from Siemens Logistics, LLC, as well as maintenance training for the baggage handling system, are only available from the original equipment manufacturer. Without this replacement sole source contract, the Austin-Bergstrom International Airport will not be able to maintain the baggage conveying system effectively and meet the department’s goals to ensure that facility systems are always functioning and available. City of Austin Page 2 of 2 Printed on 12/26/2024 powered by Legistar™ 2 (cid:5) (cid:6)  File ID: 24-6478 City of Austin Council Meeting Backup: January 30, 2025 Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 5 years Contract Authorization $1,500,000 $500,000 $500,000 $2,500,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. Page 1 of 1 3