20250108-001 December Draft Minutes — original pdf

Backup

AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES December 11, 2024, 3:00 PM The Airport Advisory Commission convened in a regular meeting on December 11, 2024 at 6310 Wilhelmina Delco Dr., Room 1405 Austin, Texas 78752 Secretary Patrick Rose called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Patrick Rose, Secretary Raymond Young Scott Madole Jeff Eller Commissioners in Attendance Remotely: Wendy Price Todd, Chair Jeremy Henricks Jonathan Coon Commissioners Absent: Bakari Brock,Vice-Chair Chad Ennis Doyle Valdez Fang Fang PUBLIC COMMUNICATION: GENERAL NONE APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on November 13, 2024. A motion to approve was made by Commissioner Eller; Commissioner Madole seconded. The motion passed on a 7-0-0-4 vote. Commissioners Brock, Ennis, Valdez, and Fang Fang were absent at this vote. 2. Briefing on October 2024 Financial Results presented by Rajeev Thomas, Chief Financial STAFF BRIEFINGS Officer Rajeev Thomas gave briefing. 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development Jason Alexander, Deputy Chief of Airport Affairs, provided briefing in Jamy Kazanoff’s absence. 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer Lyn Estabrook gave briefing. 5. Briefing on BATX Pipeline Project presented by Andy Saenz and Jake Reint on behalf of Flint Hills Resources Andy Saenz and Jake Reint provided briefing. DISCUSSION/ACTION ITEMS NONE DISCUSSION ITEMS 6. Review City Council action at the November 21, 2024 meeting – [Item 36] Authorize negotiation and execution of a contract for onsite baggage handling system maintenance and repair support services for the Department of Aviation with Siemens Logistics LLC, for an initial term of three years with two one-year extensions, for a total contract amount not to exceed $32,500,000. Funding: $4,875,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Approved on consent. Staff noted for the record that this item was approved on consent by City Council on November 21, 2024. 7. Review of City Council action at the November 21, 2024 meeting – [Item 37] Authorize negotiation and execution of a contract for an emergency notification system for the Austin-Bergstrom International Airport for the Department of Aviation with Everbridge, Inc., for an initial term of one year with two one-year extension options, for a total contract amount not to exceed $272,090. Funding: $68,023 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Withdrawn. Staff noted for the record that this item was withdrawn from the November 21, 2024 City Council meeting and will return in 2025. 8. Review City Council action at the November 21, 2024 meeting – [Item 54] Authorize negotiation and execution of a contract for software licenses and subscriptions, software support, professional services, consulting, and training to support the Department of Aviation’s project management information software system with EC America Inc., for a term of five years in an amount not to exceed $3,670,000. Funding: $540,714 is available in the Capital Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Approved on consent. Staff noted for the record that this item was approved on consent by City Council on November 21, 2024. FUTURE AGENDA ITEMS Commissioners Todd and Hendricks asked whether there is a correlation between the number of flight operations and tower staffing. NEXT REGULAR MEETING The next regular meeting of the AAC is scheduled for Wednesday, January 8, 2025. ADJOURNMENT Secretary Patrick Rose adjourned the meeting at 3:50 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com.