20241113-001 October DRAFT Minutes — original pdf

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Raymond Young Doyle Valdez Jeff Eller AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES October 09, 2024, 3:00 PM The Airport Advisory Commission convened in a regular meeting on October 09, 2024 at 6310 Wilhelmina Delco Dr., Room 1405 Austin, Texas 78752 Chair Wendy Price Todd called the regular meeting to order at 3:01 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Patrick Rose, Secretary Jeremy Hendricks Fang Fang Commissioners in Attendance Remotely: Jonathan Coon Chad Ennis Commissioners Absent: Scott Madole Bakari Brock PUBLIC COMMUNICATION: GENERAL Ramon Garcia, Unite Here Local 23 Esther Olvera, Unite Here Local 23 Ivan Campbell, Unite Here Local 23 APPROVAL OF MINUNTES 1. Approve the minutes of the regular AAC meeting on September 11, 2024. A motion to approve was made by Commissioner Rose; Commissioner Hendricks seconded. The motion passed on a 8-0-1-2 vote. Commissioner Ennis Abstained. Commissioners Brock and Madole were absent at this vote. 2. Briefing on August 2024 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer STAFF BRIEFINGS Officer Development DISCUSSION/ACTION ITEMS 5. Discussion and possible action to approve the Airport Advisory Commission meeting calendar for Calendar Year 2025 A motion to approve was made by Commissioner Hendricks; Commissioner Fang seconded. The motion passed on a 9-0-0-2 vote. Commissioners Brock and Madole were absent at this vote. 6. Authorize execution of two contracts for shared use printing products and services with Omnidata Services Inc. and Stanley K. Peterson d/b/a Vidtronix, each for up to five years for total contract amounts not to exceed $2,500,000, divided between the contractors. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (MinorityOwned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established.] A motion to approve was made by Commissioner Rose; Commissioner Valdez seconded. The motion passed on a 9-0-0-2 vote. Commissioners Brock and Madole were absent at this vote. 7. Authorize negotiation and execution of a contract for aviation security services at controlled access points with the American Association of Airport Executives, for up to five years for a total contract amount not to exceed $2,266,079. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.] A motion to approve was made by Commissioner Rose; Commissioner Young seconded. The motion passed on a 9-0-0-2 vote. Commissioners Brock and Madole were absent at this vote. DISCUSSION ITEMS 8. Review City Council action at the September 12, 2024 meeting – [Item 3] Approve a resolution authorizing acceptance of grants from the Federal Aviation Administration, the Department of Homeland Security, and other state and federal agencies to the City of Austin, Department of Aviation, for Austin-Bergstrom International Airport for Fiscal Years 2025-2027 in an amount not 2 3 to exceed $500,000,000. Approved on consent. 9. Review City Council action at the September 26, 2024 meeting – [Item 9] Approve a resolution regarding the Second Amended and Restated Hotel Management Agreement between AustinBergstrom Landhost Enterprises, Inc. and Boykin Prospera, LLC for the operation of the Hilton Austin Airport Hotel, a full-service hotel located at Austin- Bergstrom International Airport. Approved on consent 10. .Review City Council action at the September 26, 2024 meeting – [Item 17] Authorize negotiation and execution of a contract for preconstruction and construction services for the Concourse B and Tunnel Project, part of the airport expansion program, with Hensel Phelps Construction Company, in an amount not to exceed $1,031,000,000. Approved on consent. 11. Review City Council action at the September 26, 2024 meeting – [Item 38] Authorize negotiation and execution of a contract for pre-construction and construction services for the Arrivals and Departures Hall project, part of the airport expansion program, with Austin Commercial LP, in an amount not to exceed $820,000,000. Approved on consent. 12. Review City Council action at the September 26, 2024 meeting – [Item 39] Authorize negotiation and execution of a professional services contract for design and construction phase services for the Arrivals and Departures Hall project, part of the airport expansion program, with Skidmore, Owings & Merrill LLP, in an amount not to exceed $45,000,000. Approved on consent. 13. Review City Council action at the September 26, 2024 meeting – [Item 49] Authorize negotiation and execution of a contract for soil relocation with Triumvirate Environmental d/b/a Gruene Environmental Services, in an amount not to exceed $1,138,448. Approved on consent. FUTURE AGENDA ITEMS Commissioners Rose and Todd asked whether staff could develop a public facing AEDP dashboard for tracking project status and financing; staff indicated it was already working on a dashboard and would try to incorporate it into future Journey with AUS presentations. Commissioners Hendricks and Todd requested an update on apprenticeships used on projects, possibly another update from the Construction Training Program staff. Commissioner Todd and Rose supported idea of a future discussion item to discuss a possible Commission retreat; related to that was a request to develop a manual/guidebook on basic airport business and operations to be used as reference material by the Commission. Referring to Agenda Item 3, Commissioner Rose asked if it would be possible for the Commission to get an overview briefing on the air service development process, including how the department attracts possible carriers and a reflection on what works well. NEXT REGULAR MEETING The next regular meeting of the AAC is scheduled for Wednesday, November 13, 2024. ADJOURNMENT Chair Wendy Price Todd adjourned the meeting at 3:49 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com.