Agenda — original pdf

Agenda

REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) October 9, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1  Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. 1. Approve the minutes of the AAC regular meeting on September 11, 2024 APPROVAL OF MINUTES STAFF BRIEFINGS 2. Briefing on August 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer DISCUSSION/ACTION ITEMS Calendar Year 2025 5. Discussion and possible action to approve the Airport Advisory Commission meeting calendar for 6. Authorize execution of two contracts for shared use printing products and services with Omnidata Services Inc. and Stanley K. Peterson d/b/a Vidtronix, each for up to five years for total contract amounts not to exceed $2,500,000, divided between the contractors. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority- Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established.] 7. Authorize negotiation and execution of a contract for aviation security services at controlled access points with the American Association of Airport Executives, for up to five years for a total contract amount not to exceed $2,266,079. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established.] DISCUSSION ITEMS 8. Review City Council action at the September 12, 2024 meeting – [Item 3] Approve a resolution authorizing acceptance of grants from the Federal Aviation Administration, the Department of Homeland Security, and other state and federal agencies to the City of Austin, Department of Aviation, for Austin-Bergstrom International Airport for Fiscal Years 2025-2027 in an amount not 2  to exceed $500,000,000. Approved on consent. 9. Review City Council action at the September 26, 2024 meeting – [Item 9] Approve a resolution regarding the Second Amended and Restated Hotel Management Agreement between Austin- Bergstrom Landhost Enterprises, Inc. and Boykin Prospera, LLC for the operation of the Hilton Austin Airport Hotel, a full-service hotel located at Austin-Bergstrom International Airport. Approved on consent. 10. Review City Council action at the September 26, 2024 meeting – [Item 17] Authorize negotiation and execution of a contract for preconstruction and construction services for the Concourse B and Tunnel Project, part of the airport expansion program, with Hensel Phelps Construction Company, in an amount not to exceed $1,031,000,000. Approved on consent. 11. Review City Council action at the September 26, 2024 meeting – [Item 38] Authorize negotiation and execution of a contract for pre-construction and construction services for the Arrivals and Departures Hall project, part of the airport expansion program, with Austin Commercial LP, in an amount not to exceed $820,000,000. Approved on consent. 12. Review City Council action at the September 26, 2024 meeting – [Item 39] Authorize negotiation and execution of a professional services contract for design and construction phase services for the Arrivals and Departures Hall project, part of the airport expansion program, with Skidmore, Owings & Merrill LLP, in an amount not to exceed $45,000,000. Approved on consent. 13. Review City Council action at the September 26, 2024 meeting – [Item 49] Authorize negotiation and execution of a contract for soil relocation with Triumvirate Environmental d/b/a Gruene Environmental Services, in an amount not to exceed $1,138,448. Approved on consent. FUTURE AGENDA ITEMS NEXT REGULAR MEETING ADJOURNMENT The next regular meeting of the AAC is currently scheduled for Wednesday, November 13, 2024. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com. 3