20241009-001September DRAFT Minutes — original pdf

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Fang Fang Doyle Valdez Jeff Eller AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES September 11, 2024, 3:00 PM The Airport Advisory Commission convened in a regular meeting on September 11, 2024 at 301 W. 2nd Street, Austin, Texas in City Hall, Room 1101 (Boards and Commissions Room). Chair Wendy Price Todd called the regular meeting to order at 3:03 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Patrick Rose, Secretary Jeremy Hendricks Commissioners in Attendance Remotely: Bakari Brock, Vice Chair Jonathan Coon Commissioners Absent: Raymond Young Chad Ennis Scott Madole PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUNTES 1. Approve the minutes of the regular AAC meeting on August 14, 2024. A motion to approve was made by Commissioner Hendricks; Commissioner Rose seconded. The motion passed on a 8-0-0-3 vote. Commissioners Young, Ennis, and Madole were absent at this vote. STAFF BRIEFINGS Officer Development 2. Briefing on July 2024 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Briefing on Hilton Austin Airport Hotel Management Agreement between Austin- Bergstrom Landhost Enterprises, Inc. and Boykin Prospera, LLC provided by Tracy Thompson, Chief of External and Business Affairs DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of a contract for design and construction support services for the Arrivals and Departures Hall with Skidmore, Owings & Merrill LLP, in an amount not to exceed $45,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 10.25% DBE participation.] A motion to approve was made by Commissioner Rose; Commissioner Hendricks seconded. The motion passed on a 8-0-0-3 vote. Commissioners Young, Ennis, and Madole were absent at this vote. 7. Authorize negotiation and execution of a contract for construction services for the Arrivals and Departures Hall with Austin Commercial LP, in an amount not to exceed $820,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 8.74% DBE participation.] A motion to approve was made by Commissioner Eller; Commissioner Valdez seconded. The motion passed on a 8-0-0-3 vote. Commissioners Young, Ennis, and Madole were absent at this vote. 8. Approve a resolution finding the use of the design-build method of contracting, as authorized by Subchapter G, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the following project: Integrated Baggage Handling System. [Note: MBE/WBE goals will be established prior to issuance of this solicitation] A motion to approve was made by Commissioner Hendricks; Commissioner Brock seconded. The motion passed on a 8-0-0-3 vote. Commissioners Young, Ennis, and Madole were absent at this vote. 9. Authorize negotiation and execution of a contract for soil relocation with Triumvirate Environmental d/b/a Gruene Environmental Services, in an amount not to exceed $1,138,448. [Note: This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established.] A motion to approve was made by Commissioner Valdez; Commissioner Hendricks seconded. The motion passed on a 8-0-0-3 vote. Commissioners Young, Ennis, and Madole were absent at this vote. 10. Authorize negotiation and execution of a contract for developing an information technology master plan with Faith Group, LLC, for up to five years for a total contract amount not to exceed $2,000,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority- Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities.] Withdrawn by staff DISCUSSION ITEMS 11. Review City Council action at the August 29, 2024 meeting – [Item 7] Approve an ordinance amending the Fiscal Year 2023-2024 Aviation Department Airport Operating Fund Budget (Ordinance No. 20230816-008) to increase revenue by $10,082,451 and increase appropriations by $10,082,451 for adjustments due to the Aviation staffing market study, expenses related to the improved vacancy rate, wage and vacancy adjustments, and increased commodity purchasing needs. Approved on consent. 12. Review City Council action at the August 29, 2024 meeting – [Item 8] Authorize negotiation and execution of a lease with Air General, Inc., for certain premises consisting of approximately 17,698 square feet of building space, 12,768 square feet of cargo handling space, and related improvements for its air freight and mail handling operations at Austin-Bergstrom International Airport, for a term of five years, with a renewal option for one additional five-year term. Approved on consent. 13. Review City Council action at the August 29, 2024 meeting – [Item 9] Authorize negotiation and execution of a lease with DHL Express (USA), Inc., for premises consisting of approximately 44,549 square feet of building space and 58,604 square feet of air cargo ramp space, for its air freight and cargo handling operations at Austin- Bergstrom International Airport, for a term of five years, with a renewal option for one additional five-year term. Approved on consent. 14. Review City Council action at the August 29, 2024 meeting – [Item 76] Authorize additional expenditures for the construction manager-at-risk contract for the Airport Expansion Development Program Airfield Infrastructure project with Austin Bridge and Road, LP, to increase the amount by $155,000,000 for a revised total contract amount not to exceed $320,000,000. Approved on consent. 15. Review City Council action at the August 29, 2024 meeting – [Item 86] Authorize negotiation and execution of five contracts for professional architectural and engineering services for the 2024 AUS Architectural & Engineering Services Rotation List with AECOM Technical Services, Inc., Garver, LLC; RS&H, Inc.; Jacobs Engineering Group, Inc.; and HDR 86. Engineering, Inc., for total contract amounts not to exceed $60,000,000, divided among the firms. Approved on consent. 16. Review City Council action at the August 29, 2024 meeting – [Item 87] Authorize negotiation and execution of a contract for architectural and engineering design and construction support services for the Concourse B and Tunnel project with Page/Fentress Joint Venture, in an amount not to exceed $72,000,000. Approved on consent. 17. Review City Council action at the August 29, 2024 meeting – [Item 89] Authorize negotiation and execution of an amendment to a contract for architectural and engineering design services for the Airport Expansion Development Program Airfield Infrastructure project with RS&H, Inc., to increase the amount by $6,000,000 for a revised total contract amount not to exceed $26,700,000. Approved on consent. 18. Review City Council action at the August 29, 2024 meeting – [Item 90] Authorize negotiation and execution of an amendment to the contract for professional services for the Technical Baggage Handling System Advisor for the ABIA Terminal Centralized Baggage Handling System Design project with AECOM Technical Services, Inc., to increase the amount by $13,075,155, for a revised total contract amount not to exceed $19,100,000. Approved on consent. FUTURE AGENDA ITEMS Commissioners Todd and Eller requested a briefing on the Arrivals and Departures Hall design. Commissioners Todd and Hendricks requested that the Commission be periodically updated on the progress of the soil relocation item. Commissioner Coon restated his request for information on AUS passenger experience metrics. As a follow along, Commissioners Brock and Todd requested a briefing on traffic congestion and mitigation plans. Commissioner Hendricks restated his request for an update on the airport concessions employees labor matter. Commissioners Todd and Fang requested information on any issues or reactions by the airlines, and overall airline sentiment. NEXT REGULAR MEETING The next regular meeting of the AAC is scheduled for Wednesday, October 9, 2024. ADJOURNMENT Chair Wendy Price Todd adjourned the meeting at 4:22 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com.