20240911-001 August Draft Minutes — original pdf

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AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES August 14, 2024 3:00 PM The Airport Advisory Commission convened in a regular meeting on August 14, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Vice-Chair Brock called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Bakari Brock, Vice-Chair Chad Ennis Scott Madole Fang Fang Doyle Valdez Commissioners in Attendance Remotely: Wendy Price Todd, Chair Patrick Rose, Secretary Jeff Eller Jeremy Hendricks Jonathan Coon Commissioners Absent: Raymond Young PUBLIC COMMUNICATION: GENERAL Michael Nahas – Boards and commissions access to public message board 6 APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on August 14, 2024. A motion to approve was made by Commissioner Ennis; Commissioner Fang seconded. Motion passed on a 8-0-1-2 vote. Commissioner Madole abstained and Commissioners Young and Coon were absent at this vote. STAFF BRIEFINGS 2. June 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on City of Austin Construction Training Program presented by Michelle Pierre, Contract Management Supervisor II, Financial Services Department 6. Update on AUS Hidden Disabilities Sunflower Program presented by Ramonika Carr, Guest Services Officer 7. Update on AUS Short-Term Financing presented by Rajeev Thomas, Chief Financial Officer (RCA for recommendation coming in September) 8. Presentation of the Department of Aviation Fiscal Year 2024-25 Budget presented by Rajeev Thomas, Chief Financial Officer DISCUSSION/ACTION ITEMS 9. Discussion and possible action on a recommendation from the Opportunity Working Group of the Airport Advisory Commission to expand Disadvantaged Business Enterprise (DBE) participation at Austin-Bergstrom International Airport. A motion to approve was made by Commissioner Hendricks; Commissioner Valdez seconded. Motion passed on a 9-1-0-1 vote. Commissioner Ennis opposed and Commissioner Young was absent at this vote. 7 10. Discussion and possible action on a recommendation by the Airport Advisory Commission supporting the development of a public message board system for use by City boards and commissions. A motion to approve was made by Commissioner Todd; Commissioner Eller seconded. Motion passed on a 10-0-0-1 vote. Commissioner Young was absent at this vote. 11. Authorize negotiation and execution of a lease with Air General, Inc., for certain premises consisting of approximately 17,701 square feet of building space, 12,768 square feet of cargo handling space, and related improvements for its air freight and mail handling operations at Austin-Bergstrom International Airport, for a term of 10 years A motion to approve was made by Commissioner Ennis; Commissioner Hendricks seconded. Motion passed on a 10-0-0-1 vote. Commissioner Young was absent at this vote. 12. Authorize negotiation and execution of a lease with DHL Express (USA) Inc. for premises 2 3 consisting of approximately 44,549 square feet of building space and 58,604 square feet of air cargo ramp space, for its air freight and cargo handling operations at Austin-Bergstrom International Airport, for a term of five years, with a renewal option for one additional five-year term. A motion to approve was made by Commissioner Valdez; Commissioner Ennis seconded. Motion passed on a 9-0-1-1 vote. Commissioner Madole abstained and Commissioner Young was absent at this vote. 13. Authorize negotiation and execution of five contracts for professional architectural and engineering services for the 2024 AUS Architectural & Engineering Services Rotation List with AECOM Technical Services Inc., Garver LLC, RS&H, Inc., Jacobs Engineering Group Inc., and HDR Engineering Inc., each for total contract amounts not to exceed $60,000,000, divided among the firms. [Note: These contracts will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 7.28% MBE and 2.66% WBE participation.]. A motion to approve was made by Commissioner Hendricks; Commissioner Fang seconded. Motion passed on a 10-0-0-1 vote. Commissioner Young was absent at this vote. 14. Authorize negotiation and execution of a contract for design and construction support services for the Concourse B and Tunnel with Page/Fentress Joint Venture, in an amount not to exceed $72,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.85% DBE participation.]. 8 A motion to approve was made by Commissioner Fang; Commissioner Todd seconded. Motion passed on a 10-0-0-1 vote. Commissioner Young was absent at this vote. 15. Authorize negotiation and execution of a contract for preconstruction and construction services for the Concourse B and Tunnel Project with Hensel Phelps Construction Company, in an amount not to exceed $1,031,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 8.89% DBE participation.]. A motion to approve was made by Commissioner Eller; Commissioner Ennis seconded. Motion passed on a 10-0-0-1 vote. Commissioner Young was absent at this vote. 16. Authorize negotiation and execution of an amendment to the contract for professional services for the Technical Baggage Handling System Advisor for the ABIA Terminal Centralized Baggage Handling System Design with AECOM Technical Services Inc., to increase the amount by $13,075,155 for a revised total contract amount not to exceed $19,100,000. [Note: This amendment will be awarded in compliance with City Code 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). Project Goal related to the Design Criteria Manual will remain 12.11% DBE as per the original contract.]. A motion to approve was made by Commissioner Eller; Commissioner Hendricks seconded. Motion passed on a 10-0-0-1 vote. Commissioner Young was absent at this vote. 17. Authorize negotiation and execution of an amendment to a contract for design services for the Airport Expansion Development Program Airfield Infrastructure Project with RS&H Inc., to increase the amount by $6,000,000 for a revised total contract amount not to exceed $26,700,000. [Note: This amendment will be executed in compliance with City Code 2-9A Minority-Owned and Women-Owned Business Enterprise Procurement Program) and 49 CFR Part 26 Disadvantaged Business Enterprise Program (DBE).]. A motion to approve was made by Commissioner Ennis; Commissioner Valdez seconded. Motion passed on a 10-0-0-1 vote. Commissioner Young was absent at this vote. 18. Authorize additional expenditures for the Construction Manager at Risk contract for the Airport Expansion Development Program Airfield Infrastructure with Austin Bridge and Road, to increase the amount by $155,000,000 for a revised total contract amount not to exceed $320,000,000. [Note: This request is for additional expenditure authority only. MBE/WBE goals will be established if a change order is requested.]. A motion to approve was made by Commissioner Eller; Commissioner Fang seconded. Motion passed on a 10-0-0-1 vote. Commissioner Young was absent at this vote. 9 DISCUSSION ITEMS 19. Review City Council action at the July 18, 2024 meeting – [Item 27] Authorize negotiation and execution of a contract for a technology service solution including support with Creative Enterprise Solutions, LLC d/b/a Beyond20, for up to five years for a total contract amount not to exceed $1,200,000. Approved on consent. 20. Review City Council action at the July 18, 2024 meeting – [Item 41] Authorize negotiation and execution of a professional services contract for engineering services for AUS Building Commissioning Services with Arup US, Inc., in an amount not to exceed $24,000,000. Approved on consent. 21. Review City Council action at the July 18, 2024 meeting – [Item 44] Authorize execution of a contract for airfield lighting and fixture replacement parts with Global Access Supply, Inc., for up to five years for a total contract amount not to exceed $1,000,000. Approved on consent. 22. Review City Council action at the July 18, 2024 meeting – [Item 56] Authorize negotiation and execution of a contract for preconstruction and construction services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide project with Sundt/Archer Western, a Joint Venture, for a total contract amount not to exceed $120,000,000. Approved on consent. 23. Review City Council action at the July 18, 2024 meeting – [Item 57] Authorize negotiation and execution of a contract for design, installation, implementation, and staffing of a virtual ramp control system with Saab, Inc. d/b/a Saab, for up to ten years for a total contract amount not to exceed $45,000,000. Approved on consent. FUTURE AGENDA ITEMS (cid:120) Commissioners Eller, Fang, and Todd requested presentation on Department’s action to address vacancies and wage discrepancies (per market demands and in comparison to other city departments); potential AAC recommendation forthcoming (cid:120) Commissioners Coon, Rose, and Todd requested briefing on how the AUS passenger experience is measured and reported, KPIs, existing data (cid:120) Commissioners Hendricks and Todd requested update on the pending Unite Here Local 23 labor strike (related to airport concessions employees) NEXT REGULAR MEETING The next regular meeting of the AAC is scheduled for Wednesday, September 11, 2024. 10 ADJOURNMENT Vice-Chair Brock adjourned the meeting at 5:00 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com. 11