Agenda — original pdf

Agenda

REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) September 11, 2024 3:00 PM CITY HALL, ROOM 1101 (Boards and Commissions Room) 301 W. 2nd STREET AUSTIN, TEXAS 78701 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. 1 Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. 1. Approve the minutes of the AAC regular meeting on August 14, 2024 APPROVAL OF MINUTES STAFF BRIEFINGS 2. Briefing on July 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Briefing on Hilton Austin Airport Hotel Management Agreement between Austin-Bergstrom Landhost Enterprises, Inc. and Boykin Prospera, LLC provided by Tracy Thompson, Chief of External and Business Affairs DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of a contract for design and construction support services for the Arrivals and Departures Hall with Skidmore, Owings & Merrill LLP, in an amount not to exceed $45,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 10.25% DBE participation.] 7. Authorize negotiation and execution of a contract for construction services for the Arrivals and Departures Hall with Austin Commercial LP, in an amount not to exceed $820,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 8.74% DBE participation.] 8. Approve a resolution finding the use of the design-build method of contracting, as authorized by Subchapter G, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the following project: Integrated Baggage Handling System. [Note: MBE/WBE goals will be established prior to issuance of this solicitation] 9. Authorize negotiation and execution of a contract for soil relocation with Triumvirate Environmental d/b/a Gruene Environmental Services, in an amount not to exceed $1,138,448. [Note: 2 This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this procurement, there were no subcontracting opportunities; therefore, no subcontracting goals were established.] 10. Authorize negotiation and execution of a contract for developing an information technology master plan with Faith Group, LLC, for up to five years for a total contract amount not to exceed $2,000,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities.] DISCUSSION ITEMS 11. Review City Council action at the August 29, 2024 meeting – [Item 7] Approve an ordinance amending the Fiscal Year 2023-2024 Aviation Department Airport Operating Fund Budget (Ordinance No. 20230816-008) to increase revenue by $10,082,451 and increase appropriations by $10,082,451 for adjustments due to the Aviation staffing market study, expenses related to the improved vacancy rate, wage and vacancy adjustments, and increased commodity purchasing needs. Approved on consent. 12. Review City Council action at the August 29, 2024 meeting – [Item 8] Authorize negotiation and execution of a lease with Air General, Inc., for certain premises consisting of approximately 17,698 square feet of building space, 12,768 square feet of cargo handling space, and related improvements for its air freight and mail handling operations at Austin-Bergstrom International Airport, for a term of five years, with a renewal option for one additional five-year term. Approved on consent. 13. Review City Council action at the August 29, 2024 meeting – [Item 9] Authorize negotiation and execution of a lease with DHL Express (USA), Inc., for premises consisting of approximately 44,549 square feet of building space and 58,604 square feet of air cargo ramp space, for its air freight and cargo handling operations at Austin-Bergstrom International Airport, for a term of five years, with a renewal option for one additional five-year term. Approved on consent. 14. Review City Council action at the August 29, 2024 meeting – [Item 76] Authorize additional expenditures for the construction manager-at-risk contract for the Airport Expansion Development Program Airfield Infrastructure project with Austin Bridge and Road, LP, to increase the amount by $155,000,000 for a revised total contract amount not to exceed $320,000,000. Approved on consent. 15. Review City Council action at the August 29, 2024 meeting – [Item 86] Authorize negotiation and execution of five contracts for professional architectural and engineering services for the 2024 AUS Architectural & Engineering Services Rotation List with AECOM Technical Services, Inc., Garver, LLC; RS&H, Inc.; Jacobs Engineering Group, Inc.; and HDR 86. Engineering, Inc., for total contract amounts not to exceed $60,000,000, divided among the firms. Approved on consent. 16. Review City Council action at the August 29, 2024 meeting – [Item 87] Authorize negotiation and execution of a contract for architectural and engineering design and construction support services for the Concourse B and Tunnel project with Page/Fentress Joint Venture, in an amount not to exceed 3 $72,000,000. Approved on consent. 17. Review City Council action at the August 29, 2024 meeting – [Item 89] Authorize negotiation and execution of an amendment to a contract for architectural and engineering design services for the Airport Expansion Development Program Airfield Infrastructure project with RS&H, Inc., to increase the amount by $6,000,000 for a revised total contract amount not to exceed $26,700,000. Approved on consent. 18. Review City Council action at the August 29, 2024 meeting – [Item 90] Authorize negotiation and execution of an amendment to the contract for professional services for the Technical Baggage Handling System Advisor for the ABIA Terminal Centralized Baggage Handling System Design project with AECOM Technical Services, Inc., to increase the amount by $13,075,155, for a revised total contract amount not to exceed $19,100,000. Approved on consent. FUTURE AGENDA ITEMS NEXT REGULAR MEETING ADJOURNMENT The next regular meeting of the AAC is currently scheduled for Wednesday, October 9, 2024. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com. 4