20240911-008 Design Build Methodology — original pdf

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City of Austin Recommendation for Action File #: 24-5579, Agenda Item #: 37. 9/26/2024(cid:4) Posting Language Approve a resolution finding the use of the design-build method of contracting, as authorized by Subchapter G, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the following project: Integrated Baggage Handling System. Lead Department Financial Services Department. Managing Department Financial Services Department. Amount and Source of Funding A Recommendation for Council Action with the not to exceed contract amount for each resultant contract will be presented to Council once the design-build selection has been completed. Purchasing Language: This request is for Council to authorize the use of the design-build method; therefore, no solicitation has yet been initiated. MBE / WBE: (Note: MBE/WBE goals will be established prior to issuance of this solicitation). For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on September 11, 2024. Additional Backup Information: State Statute governs construction procurement for municipalities. The standard method of contracting used for construction services is competitive bidding where the contract is awarded to the lowest responsible bidder. Texas Government Code Chapter 2269 allows for methodologies alternate to low bidding method which may provide the best value to the municipality. These alternate methodologies include Competitive Sealed proposals, Construction Manager at Risk, Design-Build, and Job Order Contracting. Texas Local Government Code Section 252.022(d) allows the City to adopt and use an alternative method such as design-build under Chapter 2269 of the Texas Government Code if such a method provides a better value for the City. This project will consist of two continuous phases: design of the project and building of the project. The design- build method is the most effective delivery method for meeting schedule constraints within the project budget as each phase of design and construction services is carefully negotiated. Design-build is a method of City of Austin Page 1 of 2 Printed on 9/4/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5579, Agenda Item #: 37. 9/26/2024(cid:4) construction procurement under which design and construction services are contracted through one entity, either a joint venture between a design consultant and a constructor or from a single entity with both capabilities. A design-build firm will be selected for the project by a City-staffed evaluation panel that will evaluate and score proposals based on published evaluation criteria to determine the highest ranked proposer. As set forth in Government Code 2269, the City will select a design-build firm that will provide the “best value” to the City as established through a two-step qualifications-based selection process. The Integrated Baggage Handling System (IBHS) project includes the design and construction of the complete inbound and outbound Baggage Handling System (BHS). The project will include integration of the existing BHS into the design of the Arrivals and Departures [AD] Hall and Concourse B and tunnel (design by others); the DB team will coordinate with other Airport Expansion and Development Program (AEDP) Designers and Contractors to provide continuity of the complete system and connectivity with the existing BHS system being presently installed in the Barbara Jordan Terminal. The IBHS will includes AD Hall ticketing and curbside baggage requirements, in-line screening system for checked bags, outbound BHS make-up operations in both the existing Barbara Jordan Terminal (BJT) and Concourse B, oversize baggage screening, early bag storage systems, International recheck, connecting flight transfer baggage (domestic/international), BJT interface (connections to existing system), controls and monitoring. Use of the design-build method for this project supports the need for design innovation, enhances the acquisition, staging and scheduling of long lead time sensitive materials and equipment based on the city’s design criteria manuals, the project complexity, and coordination demands of these projects drive a need to maintain design control and benefit from a single point of contact for project delivery considering the unique requirements of IBHS in a highly active and secure airport. A delay in authorization of the methodology for this project will result in a delay in the issuance of the solicitations and construction improvements needed to occur simultaneously with other major elements of the AEDP, specifically the Arrivals and Departure Hall and the Concourse B and Tunnel projects. The design build two-step qualifications-based solicitation and evaluation process for the project is approximately five months. City of Austin Page 2 of 2 Printed on 9/4/2024 powered by Legistar™ (cid:5) (cid:6)