20240814-013 Arch and Eng Rotation List — original pdf

Backup

City of Austin Recommendation for Action File #: 24-5269, Agenda Item #: 8/29/2024(cid:4) Posting Language Authorize negotiation and execution of five contracts for professional architectural and engineering services for the 2024 AUS Architectural & Engineering Services Rotation List with AECOM Technical Services Inc., Garver LLC, RS&H, Inc., Jacobs Engineering Group Inc., and HDR Engineering Inc., each for total contract amounts not to exceed $60,000,000, divided among the firms. Lead Department Financial Services Department. Managing Department Department of Aviation. Amount and Source of Funding Funding is available in the Capital Budget of the Department of Aviation. Purchasing Language: The Financial Services Department issued a Request for Qualifications solicitation RFQS 6100 CLMP372 2024 AUS Architectural & Engineering Services Rotation List for these services. The solicitation was issued on March 4, 2024, and closed on April 17, 2024. Of the 22 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140308. MBE / WBE: These contracts will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 7.28% MBE and 2.66% WBE participation. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: August 14, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional architectural and engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and City of Austin Page 1 of 2 Printed on 7/30/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5269, Agenda Item #: 8/29/2024(cid:4) operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from the Financial Services Department - Corporate Procurement, Capital Procurement, the Small and Minority Business Resource Department, Transportation and Public Works Department, and other user departments. The total authorization amount, the number of firms to be recommended for selection, and the authorization amount per firm were discussed and reviewed by the Committee. Capital Procurement expects that user departments will require these services to meet current and future architectural and engineering needs. This new rotation list of professional consultants will provide the design expertise for several upcoming aviation projects and new enabling projects for the Airport Expansion and Development Program and the Rolling CIP Program. The execution of these contracts will help the airport maintain the aggressive development schedule required to address airport operations needs during the continued high growth of airline service to and from Austin. Work assignments will typically be associated with airport building and/or structural additions or modifications, civil or utility projects, and/or other airport-oriented specialty work. Specific task assignments shall include scoping, investigation, design, estimating, construction oversight, sustainability, and/or other functions as required to meet project requirements. If this recommendation is not approved, the ability to meet critical airport development needs would be delayed. This request allows for the development of contracts with each of the five recommended firms until financial authorization is expended. Initial project assignments will be based on the firm’s final ranking as determined during the Request for Qualifications evaluation (highest to lowest), the maximum cumulative contracted amount in comparison to the estimated task budget for that firm, and the firm’s qualifications and availability of expertise at time of project need. Per firm authorizations may be increased or decreased, through the life of the contract, based on the needs of a particular assignment and will follow the established rotation list policies and procedures. If the City is unsuccessful in negotiating a satisfactory agreement with a recommended firm (s), if a selected firm ceases practice during the contract period, or if the City elects to terminate its agreement with one of the selected firms, the remaining assignments will be assigned to the remaining firm(s) for the duration of the contract period. City of Austin Page 2 of 2 Printed on 7/30/2024 powered by Legistar™ (cid:5) (cid:6)