Agenda — original pdf

Agenda

REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) August 14, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1  Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on July 10, 2024 STAFF BRIEFINGS 2. June 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on City of Austin Construction Training Program presented by Michelle Pierre, Contract Management Supervisor II, Financial Services Department 6. Update on AUS Hidden Disabilities Sunflower Program presented by Ramonika Carr, Guest Services Officer 7. Update on AUS Short-Term Financing presented by Rajeev Thomas, Chief Financial Officer (RCA for recommendation coming in September) 8. Presentation of the Department of Aviation Fiscal Year 2024-25 Budget presented by Rajeev Thomas, Chief Financial Officer DISCUSSION/ACTION ITEMS 9. Discussion and possible action on a recommendation from the Opportunity Working Group of the Airport Advisory Commission to expand Disadvantaged Business Enterprise (DBE) participation at Austin-Bergstrom International Airport. 10. Discussion and possible action on a recommendation by the Airport Advisory Commission supporting the development of a public message board system for use by City boards and commissions. 11. Authorize negotiation and execution of a lease with Air General, Inc., for certain premises consisting of approximately 17,701 square feet of building space, 12,768 square feet of cargo handling space, and related improvements for its air freight and mail handling operations at Austin-Bergstrom International Airport, for a term of 10 years. 12. Authorize negotiation and execution of a lease with DHL Express (USA) Inc. for premises 2  consisting of approximately 44,549 square feet of building space and 58,604 square feet of air cargo ramp space, for its air freight and cargo handling operations at Austin-Bergstrom International Airport, for a term of five years, with a renewal option for one additional five-year term. 13. Authorize negotiation and execution of five contracts for professional architectural and engineering services for the 2024 AUS Architectural & Engineering Services Rotation List with AECOM Technical Services Inc., Garver LLC, RS&H, Inc., Jacobs Engineering Group Inc., and HDR Engineering Inc., each for total contract amounts not to exceed $60,000,000, divided among the firms. [Note: These contracts will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 7.28% MBE and 2.66% WBE participation.]. 14. Authorize negotiation and execution of a contract for design and construction support services for the Concourse B and Tunnel with Page/Fentress Joint Venture, in an amount not to exceed $72,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 8.85% DBE participation.]. 15. Authorize negotiation and execution of a contract for preconstruction and construction services for the Concourse B and Tunnel Project with Hensel Phelps Construction Company, in an amount not to exceed $1,031,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 8.89% DBE participation.]. 16. Authorize negotiation and execution of an amendment to the contract for professional services for the Technical Baggage Handling System Advisor for the ABIA Terminal Centralized Baggage Handling System Design with AECOM Technical Services Inc., to increase the amount by $13,075,155 for a revised total contract amount not to exceed $19,100,000. [Note: This amendment will be awarded in compliance with City Code 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). Project Goal related to the Design Criteria Manual will remain 12.11% DBE as per the original contract.]. 17. Authorize negotiation and execution of an amendment to a contract for design services for the Airport Expansion Development Program Airfield Infrastructure Project with RS&H Inc., to increase the amount by $6,000,000 for a revised total contract amount not to exceed $26,700,000. [Note: This amendment will be executed in compliance with City Code 2-9A Minority-Owned and Women-Owned Business Enterprise Procurement Program) and 49 CFR Part 26 Disadvantaged Business Enterprise Program (DBE).]. 18. Authorize additional expenditures for the Construction Manager at Risk contract for the Airport Expansion Development Program Airfield Infrastructure with Austin Bridge and Road, to increase the amount by $155,000,000 for a revised total contract amount not to exceed $320,000,000. [Note: This request is for additional expenditure authority only. MBE/WBE goals will be established if a change order is requested.]. DISCUSSION ITEMS 19. Review City Council action at the July 18, 2024 meeting – [Item 27] Authorize negotiation and 3  execution of a contract for a technology service solution including support with Creative Enterprise Solutions, LLC d/b/a Beyond20, for up to five years for a total contract amount not to exceed $1,200,000. Approved on consent. 20. Review City Council action at the July 18, 2024 meeting – [Item 41] Authorize negotiation and execution of a professional services contract for engineering services for AUS Building Commissioning Services with Arup US, Inc., in an amount not to exceed $24,000,000. Approved on consent. 21. Review City Council action at the July 18, 2024 meeting – [Item 44] Authorize execution of a contract for airfield lighting and fixture replacement parts with Global Access Supply, Inc., for up to five years for a total contract amount not to exceed $1,000,000. Approved on consent. 22. Review City Council action at the July 18, 2024 meeting – [Item 56] Authorize negotiation and execution of a contract for preconstruction and construction services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide project with Sundt/Archer Western, a Joint Venture, for a total contract amount not to exceed $120,000,000. Approved on consent. 23. Review City Council action at the July 18, 2024 meeting – [Item 57] Authorize negotiation and execution of a contract for design, installation, implementation, and staffing of a virtual ramp control system with Saab, Inc. d/b/a Saab, for up to ten years for a total contract amount not to exceed $45,000,000. Approved on consent. FUTURE AGENDA ITEMS NEXT REGULAR MEETING ADJOURNMENT The next regular meeting of the AAC is currently scheduled for Wednesday, September 11, 2024. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com. 4