20240814-001 July Draft Minutes — original pdf

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AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES July 10, 2024 The Airport Advisory Commission convened in a regular meeting on July 10, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Wendy Price Todd called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Patrick Rose, Secretary Raymond Young Chad Ennis Doyle Valdez Fang Fang Commissioners in Attendance Remotely: Bakari Brock, Vice-Chair Jonathan Coon Jeff Eller Commissioners Absent: Jeremy Hendricks Scott Madole APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on June 12, 2024. A motion to approve was made by Commissioner Rose; Commissioner Young seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote.  STAFF BRIEFINGS 2. May 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on cargo facility lease agreements with Air General, Inc. and DHL Express, Inc. presented by John Gallo, Commercial Management Division Manager DISCUSSION/ACTION ITEMS 6. Discussion and possible action to approve the Airport Advisory Commission Annual Internal Review covering the period between July 1, 2023 thru June 30, 2024 and upcoming year's goals. A motion to approve was made by Commissioner Rose Commissioner Young seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. 7. Authorize execution of a contract for airfield lighting and fixture replacement parts with Global Access Supply, Inc., for up to five years for a total contract amount not to exceed $120,000,000. [Note: Chapter 2-9B (Minority-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. A motion to approve was made by Commissioner Valdez; Commissioner Ennis seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. 8. Authorize negotiation and execution of a contract for preconstruction and construction services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide project with Sundt/Archer Western, a Joint Venture, for a total contract amount not to exceed $120,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority- Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 9.89% DBE participation] A motion to approve was made by Commissioner Ennis; Commissioner Eller seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. 9. Authorize negotiation and execution of a contract for design, installation, implementation, and staffing of a virtual ramp control system with Saab, Inc. d/b/a Saab, for up to ten years for a total contract amount not to exceed $45,000,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no solicitation goals were established. However, the recommended contractor identified subcontracting opportunities]. A motion to approve was made by Commissioner Rose; Commissioner Brock seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. 10. Authorize negotiation and execution of a professional services contract for engineering services for AUS Building Commissioning Services with Arup US, Inc., in an amount not to exceed $24,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 15.00% MBE and 5.00% WBE participation]. A motion to approve was made by Commissioner Young; Commissioner Valdez seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. DISCUSSION ITEMS None FUTURE AGENDA ITEMS Opportunity working group recommendation to be placed on the August agenda. NEXT REGULAR MEETING The next regular meeting of the AAC is currently scheduled for Wednesday, August 14, 2024. ADJOURNMENT Wendy Price Todd adjourned the meeting at 4:02 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at Jason.Alexander@flyaustin.com.