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REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) May 8, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 1Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. INTRODUCTIONS Shane Harbinson, Chief Development Officer APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on April 10, 2024 STAFF BRIEFINGS 2. March 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on recent Media Events at AUS presented by Sam Haynes, Deputy Chief of Communications and Marketing DISCUSSION/ACTION ITEMS 6. Nomination and election of Airport Advisory Commission Secretary 7. Nomination and election of Airport Advisory Commission Vice-Chair 8. Nomination and election of Airport Advisory Commission Chair 9. Authorize negotiation and execution of a contract for design services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide Project with HDR Engineering, Inc., in an amount not to exceed $10,000,000. Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 5.75% DBE participation. 10. Authorize negotiation and execution of a contract for engineering and architectural services for West Garage – Lot B project with PGAL, Inc. in an amount not to exceed $15,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.80% MBE and 2 215.20% WBE participation. 11. Authorize negotiation and execution of a contract for preconstruction and construction services for the West Garage Lot B project with Austin Commercial, L.P., in an amount not to exceed $250,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 13.95% MBE and 6.34% WBE participation]. 12. Authorize negotiation and execution of a contract for air service development and retention services with Campbell-Hill Aviation Group LLC, for up to five years for a total contract amount not to exceed $1,827,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) and subcontractor goals were applied to the solicitation. The subcontracting goals were met, and the resulting contract will include 4.98% MBE and 1.00% WBE participation]. 13. Authorize funding for multiple project-specific Reimbursable Agreements with the Federal Aviation Administration (FAA) for the reimbursement of FAA costs for additional or expanded services outside of the FAA’s normal operating duties related to construction oversight at Austin-Bergstrom International Airport, for five years in an amount not to exceed $5,000,000. DISCUSSION ITEMS 14. Review City Council action at the April 18, 2024 meeting – [Item 7] Authorize negotiation and execution of an amended and restated fixed base operator lease and development agreement with Austin FBO LLC, for approximately 40 acres of land at Austin-Bergstrom International Airport to modify and add to the leased premises, provide for the relocation of the water quality and water detention pond system, and add 10 years to the term. Approved on consent. 15. Review City Council action at the April 18, 2024 meeting – [Item 28] Approve a resolution finding the use of the Construction Manager-at-Risk method of contracting, as authorized by F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Arrivals and Departures Hall project to allow for the future construction of Concourse B as part of the Airport Expansion and Development Program. [Note: MBE/WBE goals will be established prior to issuance of this solicitation]. Approved on consent. 16. Review City Council action at the April 18, 2024 meeting – [Item 32] Authorize negotiation and execution of a design-build contract for design and construction services for the Austin Bergstrom International Airport Central Utility Plant Relocation project with JE Dunn Construction Company, in an amount not to exceed $162,000,000. [Note: This contract will be awarded in compliance with 49 CFR Part 26 (Disadvantaged Business Enterprise Program and City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 18.90% DBE participation]. Approved on consent. 17. Review City Council action at the May 2, 2024 meeting – [Item 8] Approve a resolution appointing Rajeev Thomas to the Austin-Bergstrom Landhost Enterprises, Inc. board of directors and amending the Austin-Bergstrom Landhost Enterprises, Inc. articles of incorporation and bylaws. Approved on consent. 3 3 18. Review City Council action at the May 2, 2024 meeting – [Item 35] Authorize negotiation and execution of an amendment to a contract for continued parking operations management services for Austin-Bergstrom International Airport with SP Plus Corporation d/b/a SP+, to increase the amount by $25,000,000 and to extend the term by up to 37 months, for a revised total contract amount not to exceed $115,639,880. [Note: This contract was awarded in compliance with City Code Chapter 2- 9C (Minority-Owned and Women-Owned Business Enterprise Procurement Program) with 0.30% MBE and 6.70% WBE participation]. Approved on consent.. FUTURE AGENDA ITEMS NEXT REGULAR MEETING ADJOURNMENT The next regular meeting of the AAC is currently scheduled for Wednesday, June 12, 2024. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com. 4 4We are pleased to announce that Shane Harbinson is coming home! Shane will be taking the Chief Development Officer role focusing on delivering the Austin-Bergstrom Airport Expansion & Development Program. Many of you know that Shane spent 23 years working at AUS. During his tenure, he oversaw a large expansion program that included a major terminal expansion, new baggage handling system, 6,000 space garage, new car rental facility, administration office, major airfield and landside roadway improvements. Shane has worked in several key positions, including Noise Abatement Officer, Principal Planner, Manager of Airport Operations, and Assistant Director. Most recently Shane served as the Chief Development Officer for the City of San Antonio Airport System where he led their Planning, Capital Development & Environmental Programs since 2022. 5AIRPORT ADVISORY COMMISSION ITEM 1 - APPROVAL OF MINUTES April 10, 2024 Regular Meeting 6 AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES April 10, 2024 The Airport Advisory Commission convened in a regular meeting on April 10, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Bakari Brock called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Bakari Brock, Vice-Chair Patrick Rose, Secretary Chad Ennis Jeff Eller Raymond Young Doyle Valdez Commissioners in Attendance Remotely: Jonathan Coon Commissioners Absent: Wendy Price Todd, Chair Scott Madole Jeremy Hendricks Fang Fang PUBLIC COMMUNICATION: GENERAL Terry Cross – Million Air 1 APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on March 13, 2024. A motion to approve was made by Commissioner Hendricks; Commissioner Young seconded. Commissioners Rose and Ennis abstained. Motion passed on a 7-0-2-2 vote. Commissioners Todd and Madole were absent at this vote. STAFF BRIEFINGS 2. February 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Overview of Airport Community Open House event scheduled for April 27, 2024 presented by Kyle Carvell, Airport Relations Officer 6. Update on the appointment of Rajeev Thomas to the Austin-Bergstrom Landhost Enterprises, Inc. (ABLE) board of directors and amendments to ABLE articles of incorporation and bylaws provided by Tracy Thompson, Chief Officer of Business and External Affairs DISCUSSION/ACTION ITEMS 7. Approve a resolution finding the use of the Construction Manager-at-Risk method of contracting, as authorized by F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Arrivals and Departures Hall project to allow for the future construction of Concourse B as part of the Airport Expansion and Development Program. [Note: MBE/WBE goals will be established prior to issuance of this solicitation]. A motion to approve was made by Commissioner Ennis; Commissioner Rose seconded. Motion passed on a 9-0-0-2 vote. Commissioners Todd and Madole were absent at this vote. 8. Authorize negotiation and execution of an Amended and Restated Fixed Base Operator Lease and Development Agreement with Austin FBO, LLC, for approximately 40 acres 2  of land at Austin-Bergstrom International Airport, to modify and add to the leased premises, provide for the relocation of the water quality and water detention pond system, and add 10 years to the term, for an updated term length of 40 years from the date of beneficial occupancy. A motion to approve was made by Commissioner Young; Commissioner Hendricks seconded. Motion passed on a 9-0-0-2 vote. Commissioners Todd and Madole were absent at this vote. 9. Authorize negotiation and execution of a contract for progressive design build services for the Austin Bergstrom International Airport Central Utility Plant Relocation with JE Dunn Construction Company, in an amount not to exceed $162,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) and 49 CFR Part 26 (Disadvantaged Business Enterprise Program by meeting the goals with 18.9% DBE goal participation]. A motion to approve was made by Commissioner Hendricks; Commissioner Ennis seconded. Motion passed on a 9-0-0-2 vote. Commissioners Todd and Madole were absent at this vote. 10. Authorize an amendment to a contract for continued parking operations management services for Austin-Bergstrom International Airport with SP Plus Corporation D/B/A SP+, to increase the amount by $25,000,000 and to extend the term by up to 37 months for a revised total contract amount not to exceed $115,639,880. [Note: This contract was awarded in compliance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program with 2.11% MBE and 1.78% WBE participation]. A motion to approve was made by Commissioner Rose; Commissioner Hendricks seconded. Motion passed on a 9-0-0-2 vote. Commissioners Todd and Madole were absent at this vote. DISCUSSION ITEMS 11. Review City Council action at the April 4, 2024 meeting – [Item 7] Authorize negotiation and execution of a contract for AirportIQ airport management platform software support, maintenance, and related services with GCR, Inc. d/b/a Tadera, for a term of five years in an amount not to exceed $1,600,000. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and WomenOwned Business Enterprise 3  Procurement Program); therefore, no subcontracting goals were established]. Approved on consent. 12. Review City Council action at the February 29, 2024 meeting – [Item 99] Authorize negotiation and execution of a contract for pre-construction and construction services for the Barbara Jordan Terminal Optimization - Phase 2 project with The Whiting-Turner Contracting Company, in an amount not to exceed $150,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 10.41% DBE participation]. Approved on consent. • Commissioner Hendricks requested more information about Airport’s role in the FUTURE AGENDA ITEMS infrastructure academy. NEXT REGULAR MEETING ADJOURNMENT The next regular meeting of the AAC is scheduled for Wednesday, May 8, 2024. Bakari Brock adjourned the meeting at 3:37 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Tracy Thompson at tracy.thompson@flyaustin.com. The minutes were approved at the 5/8/2024 meeting on Commissioner motion Commissioner seconded on an 0-0-0-0 vote with Commissioners were absent. 4  AIRPORT ADVISORY COMMISSION ITEM 2 – STAFF BRIEFINGS March 2024 Financial Results presented by Rajeev Thomas, Airport Chief Financial Officer. 11 MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: May 8, 2024 March 2024 Financial Results SUBJECT: Austin-Bergstrom International Airport (AUS) Update Passenger traffic totaled 1,915,987 in March 2024, a decrease of 1.3% compared to March 2023. Average daily departures decreased from 265 in March 2023 to 245 in March 2024, a decrease of 20 daily departures or 7.5% resulting primarily from changes in service offered by air carriers. Table #1 Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements FY 2024 March FY 2023 March Variance Fav (Unfav) FY 2024 YTD FY 2023 YTD Variance YTD Fav (Unfav) 948,445 961,261 (1.3%) 5,296,330 5,231,943 1,124,486,255 1,183,218,846 (5.0%) 6,661,143,022 6,618,416,659 12,543 12,940 (3.1%) 73,829 76,090 1.2% 0.6% (3.0%) $27,111,403 $24,133,960 $2,977,443 $153,430,774 $132,301,138 $21,129,636 $14,948,323 $12,163,107 ($2,785,216) $74,925,904 $57,868,341 ($17,057,563) $21,879,848 $18,072,484 ($3,807,364) $115,797,899 $93,332,846 ($22,465,052) Net Income Before Federal Relief $5,231,555 $6,061,476 ($829,921) $37,632,876 $38,968,292 ($1,335,416) Federal Relief Reimbursement $0 $4,041,921 ($4,041,921) $0 $29,853,241 ($29,853,241) Net Income After Federal Relief $5,231,555 $10,103,396 ($4,871,842) $37,632,876 $68,821,533 ($31,188,658) Table #1 illustrates March 2024’s enplanements totaled 948,445, a decrease of 1.3% compared to March 2023. Landing weights totaled 1.1 billion pounds in March 2024 representing a decrease of 5.0% compared to March 2023. Cargo volume totaled 12,543 tons in March 2024, a decrease of 3.1% compared to March 2023. The decline in cargo volume compared to the prior year is the result of declines in mail cargo and tonnage carried from major cargo carriers. March 2024 operating revenue totals $27.1M, an increase of 12.3% or $3.0M compared to March 2023. The increase in operating revenue primarily results from updated airline rates for FY24 and changes to the parking rate structure from prior year. March 2024 operating revenue is composed of 45.3% airline revenue, 53.0% non-airline revenue, and 1.7% interest income. Airport operating expenses totaled $14.9M for the month, an increase of 22.9% or $2.8M compared to March 2023. The month of March included three pay periods in both years, which drives additional personnel expense compared to earlier months in the year. The increase in operating expenses results from higher personnel costs from increased headcount and wage adjustments, costs associated with APD and ARFF units, and contractual costs including parking services and baggage handling system 12maintenance. AUS reported a $5.2M surplus in March 2024, a decrease of $0.8M or 13.7% compared to March 2023. Fiscal Year 2024 Financial Results FY2024 Year to Date (YTD) Operating Revenue totals $153.4M compared to $132.3M in FY2023, a 16.0% increase. Airport Operating Expenses totaled $74.9M YTD in FY2024 compared to $57.9M in FY2023, a 29.5% increase. Net income before federal relief funding totals $37.6M YTD in FY2024 compared to $39.0M in FY2023, a 3.4% decrease. Table #2 Approved Budget - Seasonalized FY 2024 FY 2024 Budget vs. YTD Variance Budget vs. YTD Variance YTD $ Fav (Unfav) % Fav (Unfav) Operating Revenue $139,600,118 $153,430,774 $13,830,656 Airport OPEX $71,202,050 $74,925,904 ($3,723,855) Total Requirements $112,049,485 $115,797,899 ($3,748,414) Net Income $27,550,633 $37,632,876 $10,082,242 9.9% (5.2%) (3.3%) 36.6% Through March 2024, AUS delivered favorable YTD financial performance compared to FY2024 budget on a seasonalized basis due to increased operating revenues. As presented in Table #2, FY2024 revenues exceed budgeted revenues by 9.9% or $13.8M. Airport operating expenses are 5.2% or $3.7M above seasonalized budgeted expenses due to higher personnel costs from faster than anticipated filling of vacant positions, wage adjustments for APD and ARFF personnel, and increased parking operations cost. Before federal relief, AUS reports net income of $37.6M, which exceeds the seasonalized budget estimate by 36.6% or $10.1M. Attachments: March 2024 - AAC Financial Report 13CITY OF AUSTIN AUSTIN-BERGSTROM INTERNATIONAL AIRPORT Airport Operating Fund 5070 Income Statement - For Internal Use Only Fiscal Year to Date for 6 Month(s) ended March 31, 2024 1 13 REVENUE AIRLINE REVENUE Landing Fees Terminal Rental & Other Fees TOTAL AIRLINE REVENUE NON-AIRLINE REVENUE Parking Ground Transportation for Hire Rental Cars Food & Beverage Retail Advertising Other Concessions, Rentals & Fees TOTAL NON-AIRLINE REVENUE Interest Income TOTAL REVENUE OPERATING REQUIREMENTS Fac Mgmt, Ops and Airport Security Airport Planning and Development Support Services Business Services 2013 Prosperity Bank Loan 2014 Bond Issuance 2017 Bond Issuance 2019 Refunding Bonds 2019 New Money 2022 New Money TOTAL Net Debt Service OTHER REQUIREMENTS Workers' Compensation Citywide Administrative Support Communications & Technology Mgmt Accrued Payroll Additional Retirement Contribution Operating Reserve CTECC Trunked Radio Allocation Public Works Capital Projects Mgmt Fund Compensation Adjustment TOTAL OTHER REQUIREMENTS TOTAL OPERATING EXPENSES Debt Service FY 2024 Budget Budget Seasonalized 6 month(s) Year to Date w/ Accruals Variance Fav (Unfav) % Variance Fav (Unfav) Y-T-D to Budget 1,245,521 139,600,118 2,435,039 153,430,774 47,227,041 91,892,750 139,119,791 67,567,206 8,940,600 20,911,887 16,357,880 6,920,612 4,906,850 21,992,777 147,597,812 2,491,042 289,208,645 85,141,445 8,161,976 46,218,424 14,238,156 153,760,001 5,414,978 7,077,844 10,034,715 14,366,313 17,724,531 12,016,000 66,634,383 619,900 6,654,530 2,154,703 202,049 3,773,716 4,670,043 527,737 457,471 1,268,713 16,359 20,345,221 23,664,657 46,549,791 70,214,448 30,984,275 3,850,603 10,256,732 7,470,273 3,146,162 2,675,071 9,757,034 68,140,150 39,925,920 3,670,194 20,712,883 6,893,054 71,202,050 2,706,953 3,538,922 5,017,358 7,188,332 8,861,906 3,369,533 30,683,004 309,950 3,327,265 1,077,352 101,025 1,886,858 2,335,022 263,869 228,736 634,357 0 10,164,431 25,554,911 46,573,317 72,128,227 35,027,362 5,292,341 10,977,989 9,713,372 3,296,023 3,020,180 11,540,240 78,867,508 44,392,374 3,026,781 19,132,619 8,374,130 74,925,904 2,706,953 3,538,922 5,017,358 7,188,332 8,861,906 3,369,533 30,683,004 309,950 3,327,265 1,077,351 101,025 1,886,858 2,359,581 263,868 228,735 634,356 0 10,188,990 (4,466,454) 643,412 1,580,264 (1,481,077) (3,723,855) (11.2%) 17.5% 7.6% (21.5%) (5.2%) 1,890,254 23,526 1,913,780 4,043,086 1,441,738 721,258 2,243,100 149,861 345,109 1,783,206 10,727,358 1,189,518 13,830,656 0 0 0 0 0 0 0 0 0 0 0 0 (24,559) 0 0 0 0 (24,559) 8.0% 0.1% 2.7% 13.0% 37.4% 7.0% 30.0% 4.8% 12.9% 18.3% 15.7% 95.5% 9.9% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (1.1%) 0.0% 0.0% 0.0% N/A (0.2%) TOTAL REQUIREMENTS 240,739,605 112,049,485 115,797,899 (3,748,413) (3.3%) EXCESS (DEFICIT) OF TOTAL AVAILABLE FUNDS OVER TOTAL REQUIREMENTS Note: Columns may not add to totals shown because of rounding 48,469,040 27,550,633 37,632,876 10,082,242 36.6% 14CITY OF AUSTIN AUSTIN-BERGSTROM INTERNATIONAL AIRPORT INCOME STATEMENT COMPARISON THIS YEAR VS. LAST YEAR This month - This Year vs. Last Year FY24 (Mar 24) vs FY23 (Mar 23) Fiscal YTD - This Year vs. Last Year FY24 (Oct 23 - Mar 24) vs FY23 (Oct 22 - Mar 23) FY24 Mar-24 FY23 Mar-23 Fav (Unfav) $ Variance Fav (Unfav) % Variance FY24 YTD Mar-24 FY23 YTD Mar-23 Fav (Unfav) $ Variance Fav (Unfav) % Variance 471,001 27,111,403 415,522 24,133,960 55,479 2,977,443 2,435,039 153,430,774 1,535,147 132,301,138 899,892 21,129,636 4,322,872 7,947,557 12,270,429 4,128,152 6,161,437 10,289,589 194,720 1,786,120 1,980,840 6,142,787 977,118 2,063,339 1,727,260 634,655 790,630 2,034,183 14,369,973 5,541,032 960,145 1,946,249 1,695,974 677,399 708,220 1,899,831 13,428,849 601,755 16,973 117,090 31,286 (42,743) 82,409 134,352 941,124 4.7% 29.0% 19.3% 10.9% 1.8% 6.0% 1.8% (6.3%) 11.6% 7.1% 7.0% 13.4% 12.3% 8,857,694 559,211 3,971,798 1,559,620 14,948,323 7,429,255 504,933 2,972,938 1,255,982 12,163,107 (1,428,440) (54,278) (998,860) (303,638) (2,785,216) (19.2%) (10.7%) (33.6%) (24.2%) (22.9%) 451,338 589,820 836,226 1,196,330 1,477,104 561,589 5,112,407 51,658 554,544 179,559 16,837 435,429 393,263 43,978 38,123 105,726 1,819,117 450,623 589,820 836,226 1,203,345 1,476,625 9,694 4,566,334 38,955 555,489 144,843 15,996 0 379,949 38,755 37,730 131,326 1,343,043 (715) 0 0 7,015 (479) (551,894) (546,073) (12,704) 945 (34,715) (842) (435,429) (13,314) (5,223) (392) 25,600 (476,074) (0.2%) 0.0% 0.0% 0.6% (0.0%) (5693.0%) (12.0%) (32.6%) 0.2% (24.0%) (5.3%) N/A (3.5%) (13.5%) (1.0%) 19.5% (35.4%) 25,554,911 46,573,317 72,128,227 35,027,362 5,292,341 10,977,989 9,713,372 3,296,023 3,020,180 11,540,240 78,867,508 44,392,374 3,026,781 19,132,619 8,374,130 74,925,904 2,706,953 3,538,922 5,017,358 7,188,332 8,861,906 3,369,533 30,683,004 309,950 3,327,265 1,077,351 101,025 1,886,858 2,359,581 263,868 228,735 634,356 10,188,990 22,974,133 35,946,559 58,920,691 31,168,245 4,808,760 10,660,643 8,780,140 3,526,678 2,744,959 10,155,874 71,845,300 33,121,901 3,183,658 15,076,491 6,486,290 57,868,341 2,704,259 3,538,922 5,017,358 7,228,940 8,858,844 57,924 27,406,247 233,728 3,332,934 869,060 95,973 0 2,279,694 232,531 226,382 787,959 8,058,259 2,580,778 10,626,758 13,207,536 3,859,117 483,581 317,346 933,233 (230,655) 275,221 1,384,365 7,022,208 11.2% 29.6% 22.4% 12.4% 10.1% 3.0% 10.6% (6.5%) 10.0% 13.6% 9.8% 58.6% 16.0% (11,270,473) 156,877 (4,056,127) (1,887,841) (17,057,563) (34.0%) 4.9% (26.9%) (29.1%) (29.5%) (2,694) 0 0 40,608 (3,063) (3,311,609) (3,276,757) (76,222) 5,668 (208,292) (5,052) (1,886,858) (79,887) (31,338) (2,353) 153,602 (2,130,731) (0.1%) 0.0% 0.0% 0.6% (0.0%) (5717.2%) (12.0%) (32.6%) 0.2% (24.0%) (5.3%) N/A (3.5%) (13.5%) (1.0%) 19.5% (26.4%) 5,231,555 6,061,476 (829,921) (13.7%) 37,632,876 38,968,292 (1,335,416) (3.4%) 0 0 0 (957,669) (3,084,251) (4,041,921) (957,669) (3,084,251) (4,041,921) (100.0%) (100.0%) (100.0%) 0 0 0 (5,216,249) (24,636,993) (29,853,241) (5,216,249) (24,636,993) (29,853,241) (100.0%) (100.0%) (100.0%) Airline Revenue Landing Fees Terminal Rental & Other Fees Total Airline Revenue Non-Airline Revenue Parking Ground Transportation for Hire Rental Cars Food & Beverage Retail Advertising Other Concessions, Rentals & Fees Total Non-Airline Revenue Interest Income Total Operating Revenue Operating Requirements Fac Mgmt, Ops and Airport Security Airport Planning and Development Support Services Business Services Total Operating Expense Debt Service 2013 Prosperity Bank Loan 2014 Bond Issuance 2017 Bond Issuance 2019 Refunding Bonds 2019 New Money 2022 New Money Total Debt Service Other Requirements Workers' Compensation Citywide Administrative Support Communications & Technology Mgmt Accrued Payroll Additional Retirement Contribution Operating Reserve CTECC Trunked Radio Allocation Public Works Capital Projects Mgmt Fund Total Other Requirements SURPLUS (DEFICIT) OF TOTAL AVAILABLE FUNDS OVER TOTAL REQUIREMENTS Federal Relief Reimbursement (Parking) Federal Relief Reimbursement (Debt Service) Total Federal Relief Total Requirements 21,879,848 18,072,484 (3,807,364) (21.1%) 115,797,899 93,332,846 (22,465,052) (24.1%) TOTAL SURPLUS (DEFICIT) AFTER FEDERAL RELIEF 5,231,555 10,103,396 (4,871,842) (48.2%) $ 37,632,876 $ 68,821,533 $ (31,188,658) (45.3%) Note: Columns may not add to totals shown because of rounding 15 AIRPORT ADVISORY COMMISSION ITEM 3 – STAFF BRIEFINGS Air Service Update presented by Jamy Kazanoff, Air Service Development. 16 May 2024 Air Service Snapshot v 2 with sourced charts labeled AUS monthly seat comparisons, October ‘23 – August ‘24, compared to 2019 (pre-Covid) (chart one) and compared to previous year (chart two): Source: Cirium schedule data. Highlights of recent air service announcements/developments include:  Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 for June 21– Aug. 19 ‘24  Air Canada will resume service to YVR on May 1 ’24 & will start new service to YUL eff. May 3 ’24; reduced YVR from 4/Wk to 3/Wk for June-August; upgauged YYZ aircraft for June & July from A319 (136 seats) to Rouge A320 (168 seats)  Alaska dropped seasonal BOI service; suspended SJC from Mar 14 – April 1 & disc. after April 11  Allegiant new 2/Wk service to EUG starts May 31 ’24  American summary of 2024 service pulldown: o Discontinued ABQ, BZN, CVG, CZM, EGE, ELP, IAD, JAX, LIR, MBJ, MCI, MEM, NAS, OKC, PUJ, PVR, RSW, SMF, TPA &TUL 17o RNO – will resume May 6 o Added Saturday only service to ECP and VPS for June 8 – August 3 o Added 3 roundtrips to AGS in April for the Masters and 2 roundtrips to SDF in May for the Kentucky Derby September  Copa upgauged PTY from 737-800 (154-166 seats) to MAX9 with lie flat seats (174 seats) for May-  Delta started BNA 3x MAF 3x & MFE 3x; increased CVG 1x→2x & RDU 2x→3 same day; added AGS roundtrips on April 10 & 15 for the Masters golf tournament  Hawaiian added HNL 4th weekly flight for May 25 – Sept 2   KLM will use the 318-seat B787-10 for April 1 – June 1 instead of the 275-seat B787-9 (16% increase in JetBlue discontinued FLL after April 30 seats) and the B777-200ER (288 seats) from June 3 – October 26  Lufthansa brought back the B787-9 (294 seat) starting Jan. 15 ’24 and will increase service to 5/Wk on June 5 ’24 for the Summer season  Southwest Sat. only SJU service started Mar 9 ’24; SDF flights on May 2 & 5 for Kentucky Derby  Spirit suspended LAX for December ’23 forward  VivaAerobus started new MTY service eff. Mar. 22 ‘24  WestJet resumed YYC service on Apr 28 ‘24  May ‘24 v May ‘23 (down 2 destinations based on monthly schedules): o + destinations: BZN, CLE, EUG, MFE, OMA, PTY, SJU, YUL o – destinations: CZM, JAX, LIR, MBJ, MEM, NAS, PUJ, PVR, RSW, VPS New AUS Nonstop Service for 2024: Source: Cirium schedule data. May air service comparison: Source: Cirium schedule data. 18 Current AUS air service: Source: Cirium schedule data. May 2024 v. 2023 carrier seat share comparison: Source: Cirium schedule data. AUS Connecting Traffic Trends: 19Based on U.S. DOT O&D Passenger Survey, Cirium FM Traffic and ABIA statistics: 5.9% of AUS passengers in Q4 2023 were connecting between flights at the Airport. 91% of all connections were between domestic markets with the remainder between domestic and international markets. One-Way Domestic Fares for U.S. Medium & Large Hub Airports (Source: U.S. DOT, O&D Survey, CY 2023): Top 10 AUS Domestic Markets Without Nonstop Service (Source: CY2023 DOT O&D Survey) Milwaukee (MKE) 1 Richmond (RIC) 2 Boise (BOI) 3 Hartford (BDL) 4 Birmingham (BHM) 5 Ft. Myers (RSW) 6 Norfolk (ORF) 7 Buffalo (BUF) 8 Savannah (SAV) 9 Colorado Springs (COS) 10 Top 10 AUS International Markets Without Nonstop Service (Source: CY2023 FM Traffic) 1 2 3 4 5 6 7 8 9 10 Paris (CDG) Seoul (ICN) Rome (FCO) San Jose (SJO) Dublin (DUB) Madrid (MAD) Barcelona (BCN) Tokyo (HND) Sao Paulo (GRU) Montego Bay (MBJ) AUS Airline Codes: AA AC AM AS B6 BA CM DL American Airlines Air Canada Aeromexico Alaska Airlines JetBlue Airways British Airways Copa Airlines Delta Air Lines HA KL LH NK SY UA VB VS KLM-Royal Dutch Airlines Lufthansa German Airlines Spirit Airlines Sun Country Airlines Hawaiian Airlines United Airlines VivaAerobus Virgin Atlantic Airways 20F9 G4 Frontier Airlines Inc. Allegiant Air Airport Codes: ABQ AMA AMS ANC ATL AVL BDL BHM BNA BOI BOS BUR BWI CHS CLE CLT CMH CUN CVG CZM DAL DCA DEN DFW DSM DTW ECP ELP EUG EWR FLL FRA FSD GRR HNL HOU HRL IAD Albuquerque, NM Amarillo, TX Amsterdam, Netherlands Anchorage Atlanta, GA Asheville, NC Hartford, CT Birmingham, AL Nashville, TN Boise, ID Boston, MA Burbank, CA Baltimore, MD Charleston, SC Cleveland, OH Charlotte, NC Columbus, OH Cancun, Mexico Cincinnati, OH Cozumel, Mexico Dallas, TX Washington Reagan, DC Denver, CO Dallas/Ft. Worth, TX Des Moines, IA Detroit, MI Panama City, FL El Paso, TX Eugene, OR Newark, NJ Ft. Lauderdale, FL Frankfurt, Germany Sioux Falls, SD Grand Rapids, MI Honolulu, HI Houston Hobby, TX Harlingen, TX Washington Dulles, DC IAH IND JFK LAS LAX Houston Intercontinental, TX Indianapolis, IN New York JFK, NY Las Vegas, NV Los Angeles, CA WN WS Southwest Airlines WestJet MEX MFE MIA MKE MSP MSY MTY NAS OAK OGG OKC OMA ONT ORD ORF PBI PDX PHL PHX PIT PSP PUJ PTY PVR PVU RDU RNO RSW SAN SAT SDF SEA SFB SFO SGF SJC SJD SJU SLC SMF SNA SRQ STL Mexico City, Mexico McAllen, TX Miami, FL Milwaukee, WI Minneapolis/St. Paul, MN New Orleans, LA Monterrey, Mexico Nassau, Bahamas Oakland, CA Kahului – Maui, HI Oklahoma City, OK Omaha, NE Ontario, CA Chicago O’Hare, IL Norfolk, VA Palm Beach, FL Portland, OR Philadelphia, PA Phoenix, AZ Pittsburgh, PA Palm Springs, CA Punta Cana, Dominican Rep. Panama City, Panama Puerto Vallarta, Mexico Provo, UT Raleigh-Durham, NC Reno, NV Ft. Myers, FL San Diego, CA San Antonio, TX Louisville, KY Seattle, WA Sanford, FL San Francisco, CA Springfield, MO San Jose, CA San Jose del Cabo, Mexico San Juan, Puerto Rico Salt Lake City, UT Sacramento, CA Orange County, CA Sarasota, FL St. Louis, MO 21LBB LGA LGB LHR LIR MAF MCI MCO MDW Lubbock, TX New York – LaGuardia, NY Long Beach, CA London, UK Liberia, Costa Rica Midland/Odessa, TX Kansas City, MO Orlando, FL Chicago Midway, IL TPA TUL TYS VPS XNA YUL YVR YYC YYZ Tampa, FL Tulsa, OK Knoxville, TN Valparaiso, FL Fayetteville, AR Montreal, Canada Vancouver, Canada Calgary, Canada Toronto, Canada 22 AIRPORT ADVISORY COMMISSION ITEM 4 – STAFF BRIEFINGS Journey with AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 23Airport Expansion & Development Program Active Projects Update Airport Advisory Commission May 2024 Lyn Estabrook Deputy Chief – Planning & Development 24Section Divider 25Section Divider 26Table of Contents Airfield Infrastructure – Midfield Taxiways Airfield Infrastructure – Utilities Infrastructure Campus-Wide Airfield Infrastructure – Central Utility Plant ● ● ● ● West Gate Expansion ● ● West Infill and TSA Checkpoint 3 Expansion Fuel Facility (Tenant Project) 27Airfield Infrastructure Midfield Taxiways ● Latest Updates 90% design as of April 26, 2024 Recommendation for Council Action (RCA) for additional construction authority – August 2024 ● Anticipated Timeline Pre-Construction GMP Support: Q3 2023 – Q3 2024 Design: Q3 2023 – Q3 2024 Build: Q4 2024 – Q2 2027 ○ ○ ○ ○ ○ New conceptual rendering 28Airfield Infrastructure Utility Infrastructure Campus-Wide ● Latest Updates Professional Engineering Services has been selected Anticipated contract execution: May 22, 2024 2 responses for the Construction Manager at Risk solicitation □ Evaluation on May 02, 2024 ● Anticipated Timeline Procurement: Q1 2024 – Q3 2024 Design: Q2 2024 – Q3 2025 Preconstruction: Q3 2024– Q3 2025 Build: Q4 2025 – Q2 2027 ○ ○ ○ ○ ○ ○ ○ 29Airfield Infrastructure Central Utility Plant ● Latest Updates City Council approved a design-build contract with JE Dunn Construction Company on April 18 ● Anticipated Timeline Procurement: Q4 2023 – Q4 2024 Design: Q4 2024 – Q1 2026 Build: Q1 2026 – Q4 2027 ○ ○ ○ ○ Conceptual rendering 30West Garage Lot B ● Latest Updates ○ Design & Construction Manager at Risk firms have been selected. □ Recommendation for Council Action (RCA) for approval – May 30 ● Anticipated Timeline ○ ○ ○ Procurement: Q1 2024 – Q2 2024 Design: Q3 2024 – Q3 2025 Build: Q1 2026 – Q1 2028 Conceptual rendering 31West Gate Expansion ● Latest Updates ○ ○ Temporary gates are now open for use while construction is underway Tower crane is in place for the steel structure installation ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 First Journey With AUS expansion crane 32Cargo Development East ● Latest Updates ○ Security system installation underway ● Anticipated Timeline ○ ○ Build: Q3 2022 – Q3 2023 Activate: Q3 2023 – Q3 2024 33Fuel Facility ● Latest Updates ○ ○ In operations as of March 2024 Completing safety improvements to original facility Completing landscaping at new facility ○ ○ Working with airline consortium to install a decorative screening fence ● Anticipated Timeline ○ Activate: Q4 2023 – Q3 2024 34West Infill & TSA Checkpoint 3 Expansion *As part of the Outbound Baggage Handling System project ● Latest Updates Groundbreaking ceremony hosted on April 22 TSA Checkpoint 3 bridge removed ● Anticipated Timeline Build: Q1 2024 – Q1 2026 ○ ○ ○ 35Appendix 36Project Details Disadvantage Business Enterprise Goals; Delivery Methods; Project Budgets Midfield Taxiways ● Disadvantaged Business Enterprise Goals Utility Infrastructure Campus-Wide ● Disadvantaged Business Enterprise Goals ○ ○ ○ ○ ○ ○ ○ Design: 17% Construction: 11.12% ● Delivery Methods Design: RS&H Construction: Construction Manager At Risk: Austin Bridge & Road Project Estimated Budget: $323,757,200 Midfield Investigations & Vehicle Checkpoints ● Disadvantaged Business Enterprise Goals Design: 73% Construction: To Be Determined ● Delivery Methods Design: Garver ○ Construction: DBB Project Estimated Budget: $6,300,000 ● ○ ○ ○ ○ ○ ○ ○ ○ Design: 5.75% Construction: 6.32% ● Delivery Methods Design: To Be Determined Construction: To Be Determined ● Project Estimated Budget: $16 Million West Garage Lot B ● Disadvantaged Business Enterprise Goals Design: 10.54% Construction: 14.27% ● Delivery Methods Design: To Be Determined Construction: To Be Determined ● Project Estimated Budget: $288 Million 37Project Details Disadvantage Business Enterprise Goals; Delivery Methods; Project Budgets Outbound Baggage Handling System & West Infill ● Disadvantaged Business Enterprise Goals ○ Construction & Design: 5.52% □ 10% anticipated ● Delivery Methods ○ Design-Build □ Whiting-Turner □ Gensler, VTC BHS ● Project Estimated Budget: $238 Million West Gate Expansion ● Disadvantaged Business Enterprise Goals Design: 17% Construction: 11.12% ● Delivery Methods Design: Page Architects (Rotation List) Construction: Hensel Phelps Project Estimated Budget: $164.4 Million Cargo Development East ● Disadvantaged Business Enterprise Goals Design: 15.8% Construction: 1.13% □ 7.36% anticipated ● Delivery Methods Design: Atkins Construction: JE Dunn and Flintco ● Project Estimated Budget: $32.9 Million ○ ○ ○ ○ ○ ○ ○ ○ ○ 38Project Descriptions West Gate Expansion – 13184.014 ● The main expansion project will add 3 new Gates (short term) to the west end of the Barbara Jordan Terminal (BJT) and replace 12 aging boarding gates. This project will provide infrastructure needed for passenger growth, comfort, health and safety. Cargo Development East – 13189.026 ● A 90,000 SF facility for operators/tenants with room to expand to 99,000 SF. Includes employee parking, truck staging, drainage infrastructure, 3 aircraft parking positions. Outbound Baggage Handling System & West Infill – 5215.112 ● Design build a new centralized baggage handling system (BHS) to increase screening capacity, address existing operational concerns, and upgrade to 30 Million Annual Passengers processed. Includes the West Infill and TSA Checkpoint 3 expansion projects. Midfield Taxiways- 13188.003 ● Design and construct two concrete parallel midfield taxiways with taxiway connectors and access to the existing maintenance ramp. The project includes constructing two taxiway bridges, utility relocation, drainage improvements, demolition of existing pavements and infrastructure, new airfield lighting and signage, new security fencing, a new reclaimed water bulk refiling station and modifications to roadways and parking lots supporting the South Terminal. 39Project Descriptions Airline Fuel Facility (tenant project)– F7003.08 ● The main expansion project will add 3 new Gates (short term) to the west end of the Barbara Jordan Terminal (BJT) and replace 12 aging boarding gates. This project will provide infrastructure needed for passenger growth, comfort, health and safety. Central Utility Plant – 13307.002 ● Design, construct and commission a new, appropriately sized CUP and associated Thermal Energy Storage (TES) utilizing current efficiency technology, equipment, and operational processes to provide reliable, redundant and resilient service for the existing and future AUS cooling and heating loads. West Garage – Lot B – 13308.002 ● Planning, design and construction of a multi-level parking garage with a capacity of approximately 7,700 spaces. The designated location for this garage is the current Lot B surface parking area (approx. 326,000 sf), situated directly north of the existing Blue Garage. This project creates additional parking to replace parking and revenue lost due to construction and to meet future demand connected with enplanement growth forecasts associated with the addition of Concourse B Utility Infrastructure Campus-Wide – 13307.001 ● Design, construct and commission a new, appropriately sized CUP and associated Thermal Energy Storage (TES) utilizing current efficiency technology, equipment, and operational processes to provide reliable, redundant and resilient service for the existing and future AUS cooling and heating loads. Midfield Investigations and Vehicle Checkpoints – 6000.121 This project will expand guard-shacks at two vehicle ● Checkpoints, Alpha and Charlie, to allow efficient and secure access to the Aircraft Operations Area. The Midfield survey scope has been completed. 40Thank You! 41 AIRPORT ADVISORY COMMISSION ITEM 5 – STAFF BRIEFINGS Update on recent Media Events at AUS presented by Sam Haynes, Deputy Chief of Communications and Marketing 42Media Events at AUS Sam Haynes Deputy Chief – Communications & Marketing 43Media Events at AUS • Why does AUS host media events? • AUS Public Information Office & Marketing host special media events with distinguished guests and speakers to raise awareness to the exciting and transformative changes at AUS. • Air service launches • New international routes • New airlines • Journey With AUS milestones • Ground breakings • Topping off ceremony • Ribbon cuttings 2 44Media Events at AUS • Why does AUS host media events? • Celebrate achievements with partners • Provide a memorable experience to customers on special first flights 3 45Recent Events British Airways 10th Anniversary Viva Aerobus Launch • March 1 • March 22 4 46Recent Events West Infill & TSA Checkpoint 3 Expansion Groundbreaking Air Canada – Inaugural service to Montreal • April 22 • May 3 5 47Upcoming Event: AUS 25th Anniversary Thursday, May 23 @ 1 p.m. • Asleep at the Wheel Main Stage • Proclamation issued by Mayor Watson • Remarks by Ghizlane Badawi, elected officials, • All Airport Advisory Commission members will be and more invited • Live music 6 48Thank You! Visit FlyAustin.com for the latest AUS news & info 7 49Appendix: PIO and Marketing Org Chart Chief Executive Officer – Ghizlane Badawi Chief Experience & Performance Officer – Rick Belliotti (Acting) Deputy Chief Communications & Marketing – Sam Haynes Deputy Chief – Communications & Marketing Sam Haynes PIO Manager* Marketing Manager Airport Relations Officer (Community Affairs) Public Information Specialist, Senior* Public Information Specialist, Senior Marketing Communications Consultant* Marketing Communications Consultant* Business Process Consultant, Senior Community Services Program Manager Public Information Office Public Information Specialist Marketing Representative B* Community Engagement Specialist Marketing Community Affairs Business Process Consultant Temporary Digital Graphic Designer Business Process Consultant Marketing Intern Graphic Designer + Intranet Administrator * Denotes current vacancy 8 50 AIRPORT ADVISORY COMMISSION ITEM 9 – DISCUSSION/ACTION ITEM Authorize negotiation and execution of a contract for design services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide Project with HDR Engineering, Inc., in an amount not to exceed $10,000,000. Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 5.75% DBE participation. 51..Body Posting Language ..Title Authorize negotiation and execution of a contract for design services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide Project with HDR Engineering, Inc., in an amount not to exceed $10,000,000. Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 5.75% DBE participation. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Amount and Source of Funding Funding is available in the Fiscal Year 2023- 2024 Capital Budget of the Aviation Department. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMP367 for these services. The solicitation was issued on January 8, 2024, and closed on February 8, 2024. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140045. Prior Council Action: November 30, 2023 – Council approved Construction Manager at Risk methodology, Item 49, on a 10-0 vote. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: May 8, 2024 – To be reviewed by the Airport Advisory Commission. Additional Backup Information: To accommodate the growing population of Central Texas, Austin-Bergstrom International Airport (AUS) is undergoing an Airport Expansion and Development Program. A key component of this expansion is the Utility Infrastructure Campus-Wide (UICW) Project. The UICW project focuses on upgrading and adding essential utility systems, including electrical, IT/telecom, storm drainage, water quality, and deicing systems. This upgraded infrastructure will support the increased demands of the expanded airport and ensure future growth can be accommodated. The Design Consultant will provide design, bidding, and construction administration services. The UICW project is an enabling project for the Airport Expansion and Development Program including the 52Central Utility Plant (CUP) Relocation and Concourse B/Tunnel. Any delay to the UICW project will impact the CUP and Concourse B/Tunnel activation schedule. The Department of Aviation intends to apply for federal airport improvement program grants to partially fund this project. The limits of this project are within the boundaries of the airport campus, and no impacts to the surrounding community are anticipated as a result of this project. This request allows for the development of an agreement with the selected firm. If the City is unsuccessful in negotiating a satisfactory agreement with the selected firm, negotiations will cease with that firm. Staff will return to Council so another qualified firm may be selected, authorizing new contract negotiations. This project is located within zip code 78719 (District #2). 53 AIRPORT ADVISORY COMMISSION ITEM 10 – DISCUSSION/ACTION ITEM Authorize negotiation and execution of a contract for engineering and architectural services for West Garage – Lot B project with PGAL, Inc. in an amount not to exceed $15,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.80% MBE and 15.20% WBE participation. 54..Body Posting Language ..Title Authorize negotiation and execution of a contract for engineering and architectural services for West Garage – Lot B project with PGAL, Inc. in an amount not to exceed $15,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.80% MBE and 15.20% WBE participation. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Amount and Source of Funding Funding is available in the 2024 Capital Budget of the Aviation Department. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) CLMP368 for these services. The solicitation was issued on December 20, 2023, and closed on February 2, 2024. Of the four offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website. Link: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140141. Prior Council Action: December 14, 2023 – Resolution No. 20231214-019, Council approved Construction Manager at Risk methodology, was approved on a 10-0 vote. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: May 8, 2024 – To be reviewed by the Airport Advisory Commission. Additional Backup Information: Journey With AUS is Austin-Bergstrom International Airport's multi-year airport expansion, development and improvement program. The vision of the Journey With AUS is to meet the current and future needs of our growing region while staying true to our roots and elevating the passenger journey with an authentic Austin and Central Texas experience. As part of the Journey With AUS the Airport Expansion and Development Program (AEDP) intends to construct the West Garage. The primary objective is to compensate for the anticipated loss of parking spaces due to upcoming construction projects in the AEDP, the demolition of the existing Red Garage and to help address the escalating demand for parking at AUS, aligning with the airport's rapid growth trajectory. The project consists of a multi-level parking garage. The designated location for this garage is the current Lot B surface parking area situated directly north of the existing Blue Garage. Also included is the potential 55renovation of the existing adjacent roadways and the Economy Lot Entry Toll Plaza to provide controlled access to the new garage. The Design Professional will offer full Architectural and Engineering services across the Design, Construction and Post-Construction phases of the project, encompassing the parking garage and all associated infrastructure. The consultant will work alongside the Construction Manager At-Risk (CMAR) for starting with pre-construction services through the warranty period. The West Garage – Lot B project is an enabling project for other AEDP projects including the Arrivals & Departures Hall. If the West Garage –Lot B Project is not approved the delivery and activation of the new Arrivals & Departures Hall could be delayed as it could potentially affect or delay the progression of the AEDP program in the surrounding area of the airport. This request allows for the negotiation and execution of an agreement with the most qualified firm. If staff is unsuccessful in negotiating an agreement with the most qualified firm, negotiations will cease, and staff will return to Council to award another qualified firm and authorize contract negotiations with that firm. This project is located within zip code 78719 (District 2). 56..Body Posting Language ..Title Authorize negotiation and execution of a contract for preconstruction and construction services for the West Garage Lot B project with Austin Commercial, L.P., in an amount not to exceed $250,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 13.95% MBE and 6.34% WBE participation]. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Amount and Source of Funding Funding is available in the 2024 Capital Budget of the Aviation Department. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMA053 for these services. The solicitation was issued on January 22, 2024, and closed on February 27, 2024. Of the three offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140130. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department – Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: May 8, 2024 – To be reviewed by the Airport Advisory Commission. Additional Backup Information: Journey With AUS is Austin-Bergstrom International Airport's multi-year airport expansion, development, and improvement program. The vision of the Journey With AUS is to meet the current and future needs of our growing region while staying true to our roots and elevating the passenger journey with an authentic Austin and Central Texas experience. The Airport Expansion and Development Program (AEDP) intends to construct the West Garage. The primary objective is to compensate for the anticipated loss of parking spaces due to upcoming construction projects in the AEDP, the demolition of the existing Red Garage and to help address the escalating demand for parking at AUS, aligning with the airport's rapid growth trajectory. The project consists of a multi-level parking garage. The designated location for this garage is the current Lot B surface parking area situated directly north of the existing Blue Garage. Also included is the potential renovation of the existing adjacent roadways and the Economy Lot Entry Toll Plaza to provide controlled access to the new garage. If this contract is delayed, it could potentially affect or delay the progression of the AEDP program in the surrounding area of the airport. 57 Prior to entering into the Construction Phase, the City will establish Minority-Owned and Women-Owned Business Enterprise goals for construction. The Construction Manager at Risk firm will submit a Compliance Plan meeting the construction goals or documentation detailing their good faith effort(s) to meet the established goals. Additional subcontracting opportunities will also arise during the Construction Phase of this project; however, the specific scopes and magnitude of the construction work cannot be determined until design has been sufficiently completed. The Construction Manager at Risk method is a project delivery method where the City will contract with an architect/engineer to perform design services and separately contract with a Construction Manager at Risk firm to perform preconstruction and construction phase services. The role of the Construction Manager at Risk firm goes beyond performing general contractor services. The Construction Manager at Risk firm is under contract early in the design process to perform key preconstruction phase services such as collaborating with the City and the design team on scope and constructability to optimize the design and control costs. After design and before the Construction Manager at Risk firm begins construction, the City will negotiate and execute a Guaranteed Maximum Price for the remainder of the work, including actual construction. The Construction Manager at Risk firm is recommended by a City-staffed evaluation panel that evaluated and scored proposals based on published evaluation criteria to determine the highest ranked proposer. As set forth in Government Code Chapter 2269, the City of Austin will select a Construction Manager at Risk firm that will provide the “best value” to the City for preconstruction and construction services for the project. This project is located within zip code 78719 (District 2). 58 AIRPORT ADVISORY COMMISSION ITEM 11 – DISCUSSION/ACTION ITEM Authorize negotiation and execution of a contract for preconstruction and construction services for the West Garage Lot B project with Austin Commercial, L.P., in an amount not to exceed $250,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 13.95% MBE and 6.34% WBE participation]. 59 AIRPORT ADVISORY COMMISSION ITEM 12 – DISCUSSION/ACTION ITEM Authorize negotiation and execution of a contract for air service development and retention services with Campbell-Hill Aviation Group LLC, for up to five years for a total contract amount not to exceed $1,827,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program) and subcontractor goals were applied to the solicitation. The subcontracting goals were met, and the resulting contract will include 4.98% MBE and 1.00% WBE participation]. 60City of Austin Recommendation for Action File #: 24-4587, Agenda Item #: 5/30/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for air service development and retention services with Campbell-Hill Aviation Group LLC, for up to five years for a total contract amount not to exceed $1,827,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) and subcontractor goals were applied to the solicitation. The subcontracting goals were met, and the resulting contract will include 4.98% MBE and 1.00% WBE participation]. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $152,250 is available in the Fiscal Year 2023-2024 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals (RFP) 8100 SAR3007 for these services. The solicitation was issued on December 11, 2023, and closed on January 23, 2024. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a log of offer received, is available for viewing on the City’s Financial Services website. This information can currently be found at: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm? sid=139592. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: May 8, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide air service analysis, evaluation, development, retention, and consulting expertise to assist the Department of Aviation in developing air service business strategies to airlines in order to retain and to expand passenger and air cargo services for Austin-Bergstrom International Airport (AUS). City of Austin Page 1 of 2 Printed on 4/25/2024 powered by Legistar™ 61(cid:5) (cid:6) File #: 24-4587, Agenda Item #: 5/30/2024(cid:4) Air service management and development efforts significantly impact the number of available AUS non-stop destinations and are directly aligned with the department’s goal to connect Central Texans to the world. Metrics used to track air service development and retention progress include performance metrics of the number of nonstop destinations, average fare, seat capacity, flight departure capacity, air cargo tonnage, yield, load factor, connecting passengers, passenger levels, and other measures, in addition to timeliness and accuracy of requested air service data. The contract will replace a contract expiring on June 19, 2024. Requested authorization is based on historical spend and departmental estimates of future needs. The recommended Contractor is the current provider for these services. An evaluation team with expertise in this area evaluated the offers and scored Campbell-Hill Aviation Group, LLC as the best to provide these services based on project concept strategy, experience, documents - sample work product, local business preference, and small business preference. If a contract is not secured, AUS will lose access to current and future critical data, analytics, and airline and air cargo information which is necessary for improved retention and development efforts for passenger and air cargo services. City of Austin Page 2 of 2 Printed on 4/25/2024 powered by Legistar™ 62(cid:5) (cid:6)  AIRPORT ADVISORY COMMISSION ITEM 13 – DISCUSSION/ACTION ITEM Authorize funding for multiple project-specific Reimbursable Agreements with the Federal Aviation Administration (FAA) for the reimbursement of FAA costs for additional or expanded services outside of the FAA’s normal operating duties related to construction oversight at Austin-Bergstrom International Airport, for five years in an amount not to exceed $5,000,000. 63City of Austin Recommendation for Action File #: 24-4647, Agenda Item #: 5/30/2024(cid:4) Posting Language Authorize funding for multiple project-specific Reimbursable Agreements with the Federal Aviation Administration (FAA) for the reimbursement of FAA costs for additional or expanded services outside of the FAA’s normal operating duties related to construction oversight at Austin-Bergstrom International Airport, for five years in an amount not to exceed $5,000,000. Fiscal Note Funding is available in the Fiscal Year 2023-2029 Capital and Operating Budget of the Aviation Department. Lead Department Department of Aviation Prior Council Action: None For More Information: Please direct questions to Ghizlane Badawi, Chief Executive Officer at Ghizlane.Badawi@flyaustin.com <mailto:Ghizlane.Badawi@flyaustin.com>. Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on May 8, 2024. Additional Backup Information: As the Airport Expansion and Development Program (AEDP) continues, the Department will rely on the Federal Aviation Administration (FAA) to provide certain services beyond the agency’s normal operating duties at Austin-Bergstrom International Airport. Federal law mandates the reimbursement of costs associated with these additional services. Through multiple project-specific Reimbursable Agreements with the FAA, the Department will fund additional required FAA services to include: construction oversight responsibilities, site visits, plans review, and Resident Engineer and other engineering services. The FAA may also provide additional materials, supplies, and other equipment as necessary. A Reimbursable Agreement provides necessary resources and ensures FAA involvement during all phases of the AEDP. This item authorizes funding under the agreements through May 2029. City of Austin Page 1 of 1 Printed on 4/24/2024 powered by Legistar™ 64(cid:5) (cid:6)