20240508 -012 RCA Contract Award for Air Service Development — original pdf

Backup

City of Austin Recommendation for Action File #: 24-4587, Agenda Item #: 5/30/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for air service development and retention services with Campbell-Hill Aviation Group LLC, for up to five years for a total contract amount not to exceed $1,827,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) and subcontractor goals were applied to the solicitation. The subcontracting goals were met, and the resulting contract will include 4.98% MBE and 1.00% WBE participation]. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $152,250 is available in the Fiscal Year 2023-2024 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals (RFP) 8100 SAR3007 for these services. The solicitation was issued on December 11, 2023, and closed on January 23, 2024. The recommended contractor submitted the only responsive offer. A complete solicitation package, including a log of offer received, is available for viewing on the City’s Financial Services website. This information can currently be found at: https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm? sid=139592. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: May 8, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide air service analysis, evaluation, development, retention, and consulting expertise to assist the Department of Aviation in developing air service business strategies to airlines in order to retain and to expand passenger and air cargo services for Austin-Bergstrom International Airport (AUS). City of Austin Page 1 of 2 Printed on 4/25/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-4587, Agenda Item #: 5/30/2024(cid:4) Air service management and development efforts significantly impact the number of available AUS non-stop destinations and are directly aligned with the department’s goal to connect Central Texans to the world. Metrics used to track air service development and retention progress include performance metrics of the number of nonstop destinations, average fare, seat capacity, flight departure capacity, air cargo tonnage, yield, load factor, connecting passengers, passenger levels, and other measures, in addition to timeliness and accuracy of requested air service data. The contract will replace a contract expiring on June 19, 2024. Requested authorization is based on historical spend and departmental estimates of future needs. The recommended Contractor is the current provider for these services. An evaluation team with expertise in this area evaluated the offers and scored Campbell-Hill Aviation Group, LLC as the best to provide these services based on project concept strategy, experience, documents - sample work product, local business preference, and small business preference. If a contract is not secured, AUS will lose access to current and future critical data, analytics, and airline and air cargo information which is necessary for improved retention and development efforts for passenger and air cargo services. City of Austin Page 2 of 2 Printed on 4/25/2024 powered by Legistar™ (cid:5) (cid:6)