20240508-001 Draft Minutes — original pdf

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AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES April 10, 2024 The Airport Advisory Commission convened in a regular meeting on April 10, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Bakari Brock called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Bakari Brock, Vice-Chair Patrick Rose, Secretary Chad Ennis Jeff Eller Raymond Young Doyle Valdez Commissioners in Attendance Remotely: Jonathan Coon Commissioners Absent: Wendy Price Todd, Chair Scott Madole Jeremy Hendricks Fang Fang PUBLIC COMMUNICATION: GENERAL Terry Cross – Million Air 1 APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on March 13, 2024. A motion to approve was made by Commissioner Hendricks; Commissioner Young seconded. Commissioners Rose and Ennis abstained. Motion passed on a 7-0-2-2 vote. Commissioners Todd and Madole were absent at this vote. STAFF BRIEFINGS 2. February 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Overview of Airport Community Open House event scheduled for April 27, 2024 presented by Kyle Carvell, Airport Relations Officer 6. Update on the appointment of Rajeev Thomas to the Austin-Bergstrom Landhost Enterprises, Inc. (ABLE) board of directors and amendments to ABLE articles of incorporation and bylaws provided by Tracy Thompson, Chief Officer of Business and External Affairs DISCUSSION/ACTION ITEMS 7. Approve a resolution finding the use of the Construction Manager-at-Risk method of contracting, as authorized by F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Arrivals and Departures Hall project to allow for the future construction of Concourse B as part of the Airport Expansion and Development Program. [Note: MBE/WBE goals will be established prior to issuance of this solicitation]. A motion to approve was made by Commissioner Ennis; Commissioner Rose seconded. Motion passed on a 9-0-0-2 vote. Commissioners Todd and Madole were absent at this vote. 8. Authorize negotiation and execution of an Amended and Restated Fixed Base Operator Lease and Development Agreement with Austin FBO, LLC, for approximately 40 acres 2  of land at Austin-Bergstrom International Airport, to modify and add to the leased premises, provide for the relocation of the water quality and water detention pond system, and add 10 years to the term, for an updated term length of 40 years from the date of beneficial occupancy. A motion to approve was made by Commissioner Young; Commissioner Hendricks seconded. Motion passed on a 9-0-0-2 vote. Commissioners Todd and Madole were absent at this vote. 9. Authorize negotiation and execution of a contract for progressive design build services for the Austin Bergstrom International Airport Central Utility Plant Relocation with JE Dunn Construction Company, in an amount not to exceed $162,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) and 49 CFR Part 26 (Disadvantaged Business Enterprise Program by meeting the goals with 18.9% DBE goal participation]. A motion to approve was made by Commissioner Hendricks; Commissioner Ennis seconded. Motion passed on a 9-0-0-2 vote. Commissioners Todd and Madole were absent at this vote. 10. Authorize an amendment to a contract for continued parking operations management services for Austin-Bergstrom International Airport with SP Plus Corporation D/B/A SP+, to increase the amount by $25,000,000 and to extend the term by up to 37 months for a revised total contract amount not to exceed $115,639,880. [Note: This contract was awarded in compliance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program with 2.11% MBE and 1.78% WBE participation]. A motion to approve was made by Commissioner Rose; Commissioner Hendricks seconded. Motion passed on a 9-0-0-2 vote. Commissioners Todd and Madole were absent at this vote. DISCUSSION ITEMS 11. Review City Council action at the April 4, 2024 meeting – [Item 7] Authorize negotiation and execution of a contract for AirportIQ airport management platform software support, maintenance, and related services with GCR, Inc. d/b/a Tadera, for a term of five years in an amount not to exceed $1,600,000. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and WomenOwned Business Enterprise 3  Procurement Program); therefore, no subcontracting goals were established]. Approved on consent. 12. Review City Council action at the February 29, 2024 meeting – [Item 99] Authorize negotiation and execution of a contract for pre-construction and construction services for the Barbara Jordan Terminal Optimization - Phase 2 project with The Whiting-Turner Contracting Company, in an amount not to exceed $150,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 10.41% DBE participation]. Approved on consent.  Commissioner Hendricks requested more information about Airport’s role in the FUTURE AGENDA ITEMS infrastructure academy. NEXT REGULAR MEETING ADJOURNMENT The next regular meeting of the AAC is scheduled for Wednesday, May 8, 2024. Bakari Brock adjourned the meeting at 3:37 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Tracy Thompson at tracy.thompson@flyaustin.com. The minutes were approved at the 5/8/2024 meeting on Commissioner motion Commissioner seconded on an 0-0-0-0 vote with Commissioners were absent. 4