Agenda — original pdf

Agenda

REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) May 8, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1  Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. INTRODUCTIONS Shane Harbinson, Chief Development Officer APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on April 10, 2024 STAFF BRIEFINGS 2. March 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on recent Media Events at AUS presented by Sam Haynes, Deputy Chief of Communications and Marketing DISCUSSION/ACTION ITEMS 6. Nomination and election of Airport Advisory Commission Secretary 7. Nomination and election of Airport Advisory Commission Vice-Chair 8. Nomination and election of Airport Advisory Commission Chair 9. Authorize negotiation and execution of a contract for design services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide Project with HDR Engineering, Inc., in an amount not to exceed $10,000,000. Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 5.75% DBE participation. 10. Authorize negotiation and execution of a contract for engineering and architectural services for West Garage – Lot B project with PGAL, Inc. in an amount not to exceed $15,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9B (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals with 22.80% MBE and 2  15.20% WBE participation. 11. Authorize negotiation and execution of a contract for preconstruction and construction services for the West Garage Lot B project with Austin Commercial, L.P., in an amount not to exceed $250,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 13.95% MBE and 6.34% WBE participation]. 12. Authorize negotiation and execution of a contract for air service development and retention services with Campbell-Hill Aviation Group LLC, for up to five years for a total contract amount not to exceed $1,827,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2- 9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) and subcontractor goals were applied to the solicitation. The subcontracting goals were met, and the resulting contract will include 4.98% MBE and 1.00% WBE participation]. 13. Authorize funding for multiple project-specific Reimbursable Agreements with the Federal Aviation Administration (FAA) for the reimbursement of FAA costs for additional or expanded services outside of the FAA’s normal operating duties related to construction oversight at Austin-Bergstrom International Airport, for five years in an amount not to exceed $5,000,000. DISCUSSION ITEMS 14. Review City Council action at the April 18, 2024 meeting – [Item 7] Authorize negotiation and execution of an amended and restated fixed base operator lease and development agreement with Austin FBO LLC, for approximately 40 acres of land at Austin-Bergstrom International Airport to modify and add to the leased premises, provide for the relocation of the water quality and water detention pond system, and add 10 years to the term. Approved on consent. 15. Review City Council action at the April 18, 2024 meeting – [Item 28] Approve a resolution finding the use of the Construction Manager-at-Risk method of contracting, as authorized by F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Arrivals and Departures Hall project to allow for the future construction of Concourse B as part of the Airport Expansion and Development Program. [Note: MBE/WBE goals will be established prior to issuance of this solicitation]. Approved on consent. 16. Review City Council action at the April 18, 2024 meeting – [Item 32] Authorize negotiation and execution of a design-build contract for design and construction services for the Austin Bergstrom International Airport Central Utility Plant Relocation project with JE Dunn Construction Company, in an amount not to exceed $162,000,000. [Note: This contract will be awarded in compliance with 49 CFR Part 26 (Disadvantaged Business Enterprise Program and City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 18.90% DBE participation]. Approved on consent. 17. Review City Council action at the May 2, 2024 meeting – [Item 8] Approve a resolution appointing Rajeev Thomas to the Austin-Bergstrom Landhost Enterprises, Inc. board of directors and amending the Austin-Bergstrom Landhost Enterprises, Inc. articles of incorporation and bylaws. Approved on consent. 3  18. Review City Council action at the May 2, 2024 meeting – [Item 35] Authorize negotiation and execution of an amendment to a contract for continued parking operations management services for Austin-Bergstrom International Airport with SP Plus Corporation d/b/a SP+, to increase the amount by $25,000,000 and to extend the term by up to 37 months, for a revised total contract amount not to exceed $115,639,880. [Note: This contract was awarded in compliance with City Code Chapter 2- 9C (Minority-Owned and Women-Owned Business Enterprise Procurement Program) with 0.30% MBE and 6.70% WBE participation]. Approved on consent.. FUTURE AGENDA ITEMS NEXT REGULAR MEETING ADJOURNMENT The next regular meeting of the AAC is currently scheduled for Wednesday, June 12, 2024. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com. 4