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REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) April 10, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 1Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on March 13, 2024 STAFF BRIEFINGS 2. February 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Overview of Airport Community Open House event scheduled for April 27, 2024 presented by Kyle Carvell, Airport Relations Officer 6. Update on the appointment of Rajeev Thomas to the Austin-Bergstrom Landhost Enterprises, Inc. (ABLE) board of directors and amendments to ABLE articles of incorporation and bylaws provided by Tracy Thompson, Chief Officer of Business and External Affairs DISCUSSION/ACTION ITEMS 7. Approve a resolution finding the use of the Construction Manager-at-Risk method of contracting, as authorized by F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Arrivals and Departures Hall project to allow for the future construction of Concourse B as part of the Airport Expansion and Development Program. [Note: MBE/WBE goals will be established prior to issuance of this solicitation]. 8. Authorize negotiation and execution of an Amended and Restated Fixed Base Operator Lease and Development Agreement with Austin FBO, LLC, for approximately 40 acres of land at Austin- Bergstrom International Airport, to modify and add to the leased premises, provide for the relocation of the water quality and water detention pond system, and add 10 years to the term, for an updated term length of 40 years from the date of beneficial occupancy. 9. Authorize negotiation and execution of a design-build contract for design and construction services for the Austin Bergstrom International Airport Central Utility Plant Relocation project with JE Dunn Construction Company, in an amount not to exceed $162,000,000. [Note: This contract will be awarded in compliance with 49 CFR Part 26 (Disadvantaged Business Enterprise Program and City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 18.90% DBE participation]. 2 210. Authorize an amendment to a contract for continued parking operations management services for Austin-Bergstrom International Airport with SP Plus Corporation D/B/A SP+, to increase the amount by $25,000,000 and to extend the term by up to 37 months for a revised total contract amount not to exceed $115,639,880. [Note: This contract was awarded in compliance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program with 2.11% MBE and 1.78% WBE participation]. DISCUSSION ITEMS 11. Review City Council action at the April 4, 2024 meeting – [Item 7] Authorize negotiation and execution of a contract for AirportIQ airport management platform software support, maintenance, and related services with GCR, Inc. d/b/a Tadera, for a term of five years in an amount not to exceed $1,600,000. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority- Owned and WomenOwned Business Enterprise Procurement Program); therefore, no subcontracting goals were established]. Approved on consent. 12. Review City Council action at the April 4, 2024 meeting – [Item 18] Authorize negotiation and execution of a contract for landing fee management software with Passur Aerospace, Inc., for a term of five years in an amount not to exceed $650,000. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and WomenOwned Business Enterprise Procurement Program); therefore, no subcontracting goals were established]. Approved on consent. FUTURE AGENDA ITEMS NEXT REGULAR MEETING ADJOURNMENT The next regular meeting of the AAC is currently scheduled for Wednesday, May 8, 2024. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Jason Alexander at jason.alexander@flyaustin.com. 3 3AIRPORT ADVISORY COMMISSION ITEM 1 - APPROVAL OF MINUTES March 13, 2024 Regular Meeting 4AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES March 13, 2024 The Airport Advisory Commission convened in a regular meeting on March 13, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Chair Wendy Todd called the regular meeting to order at 3:00 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Jeff Eller Raymond Young Doyle Valdez Scott Madole Jeremy Hendricks Commissioners in Attendance Remotely: Bakari Brock Jonathan Coon Commissioners Absent: Patrick Rose Chad Ennis Fang Fang 5APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on February 14, 2024. A motion to approve was made by Commissioner Young; Commissioner Madole seconded. Motion passed on a 7-0-0-4 vote. Commissioners, Ennis, and Fang were absent at this vote. STAFF BRIEFINGS January 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer Air Service Update provided by Jamy Kazanoff, AUS Air Service Development Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer Fiscal Year 2024 Grant Plan Update presented by Rajeev Thomas, Chief Financial Officer AUS Wayfinding Update presented by Jennifer Williams, Planning and Design Management Officer Update on Fixed Based Operations at AUS presented by John Gallo, Commercial Management Division Manager DISCUSSION/ACTION ITEMS Authorize negotiation and execution of a contract for AirportIQ airport management platform software support, maintenance, and related services with GCR, Inc. d/b/a Tadera, for a term of five years in an amount not to exceed $1,600,000. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and WomenOwned Business Enterprise Procurement Program); therefore, no subcontracting goals were established]. 2. 3. 4. 5. 6. 7. 8. 6A motion to approve was made by Commissioner Hendricks; Commissioner Valdez seconded, Commissioner Madole abstained. Motion passed on a 7-0-1-3 vote. Commissioners Rose, Ennis, and Fang were absent at this vote. 9. Authorize negotiation and execution of a contract for landing fee management software with Passur Aerospace, Inc., for a term of five years in an amount not to exceed $650,000. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority- Owned and WomenOwned Business Enterprise Procurement Program); therefore, no subcontracting goals were established]. A motion to approve was made by Commissioner Eller; Commissioner Hendricks seconded. Motion passed on an 8-0-0-3 vote. Commissioners Rose, Ennis, and Fang were absent at this vote. DISCUSSION ITEMS 10. Discussion on the Airport Advisory Commission officer election process 11. Review City Council action at the February 29, 2024 meeting – [Item 29] Authorize negotiation and execution of a contract for radio frequency engineering support with Booz Allen Hamilton, Inc., for a term of five years in an amount not to exceed $1,625,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. Approved on consent. 12. Review City Council action at the February 29, 2024 meeting – [Item 99] Authorize negotiation and execution of a contract for pre-construction and construction services for the Barbara Jordan Terminal Optimization - Phase 2 project with The Whiting-Turner Contracting Company, in an amount not to exceed $150,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 10.41% DBE participation.] Approved on consent. FUTURE AGENDA ITEMS • Commissioner Young requested an update on security in the garages. 7NEXT REGULAR MEETING The next regular meeting of the AAC is scheduled for Wednesday, April 10, 2024. ADJOURNMENT Chair Wendy Price Todd adjourned the meeting at 3:49 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Tracy Thompson at tracy.thompson@flyaustin.com. The minutes were approved at the 3/13/2024 meeting on Commissioner Hendricks motion Commissioner Valdez seconded on an 8-0-0-3 vote with Commissioners Rose, Ennis, and Fang were absent. 8AIRPORT ADVISORY COMMISSION ITEM 2 – STAFF BRIEFINGS February 2024 Financial Results presented by Rajeev Thomas, Airport Chief Financial Officer. 9TO: Airport Advisory Commissioners MEMORANDUM FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: April 10, 2024 SUBJECT: Austin-Bergstrom International Airport (AUS) Update February 2024 Financial Results Passenger traffic totaled 1,464,979 in February 2024, an increase of 0.1% compared to February 2023. Average daily departures decreased from 245 in February 2023 to 223 in February 2024, a decrease of 22 daily departures or 8.9% resulting primarily from changes in service offered by air carriers. Table #1 FY 2024 February FY 2023 February Variance Fav (Unfav) FY 2024 YTD FY 2023 YTD Variance YTD Fav (Unfav) Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements Net Income Before Federal Relief Federal Relief Reimbursement Net Income After Federal Relief 730,172 725,772 4,347,885 4,270,682 932,784,917 988,129,188 5,536,656,767 5,435,197,813 0.6% (5.6%) (5.7%) 12,099 $23,238,463 $12,029,927 $18,816,308 $4,422,155 $0 $4,422,155 12,830 61,285 63,150 $19,702,322 $3,536,141 $126,319,371 $108,167,179 $18,152,193 $9,366,460 ($2,663,467) $59,977,581 $45,705,234 ($14,272,347) $15,275,790 ($3,540,518) $93,918,051 $75,260,362 ($18,657,688) $4,426,532 $4,147,256 $8,573,788 ($4,377) $32,401,321 $32,906,816 ($505,495) ($4,147,256) $0 $25,811,321 ($25,811,321) ($4,151,633) $32,401,321 $58,718,137 ($26,316,816) 1.8% 1.9% (3.0%) Table #1 illustrates February 2024’s enplanements totaled 730,172, an increase of 0.6% compared to February 2023. Landing weights totaled 933 million pounds in February 2024 representing a decrease of 5.6% compared to February 2023. Cargo volume totaled 12,099 tons in February 2024, a decrease of 5.7% compared to February 2023. The decline in cargo volume compared to the prior year is the result of declines in mail cargo and tonnage carried from major cargo carriers. February 2024 operating revenue totals $23.2M, an increase of 17.9% or $3.5M compared to February 2023. The increase in operating revenue primarily results from updated airline rates for FY24 and changes to the parking rate structure from prior year. February 2024 operating revenue is composed of 49.2% airline revenue, 49.1% non-airline revenue, and 1.7% interest income. Airport operating expenses totaled $12.0M for the month, an increase of 28.4% or $2.7M compared to February 2023. The increase in operating expenses results from higher personnel costs from increased headcount and wage adjustments, costs associated with APD and ARFF units, and contractual costs including parking services and baggage handling system maintenance. AUS reported a $4.4M surplus in February 2024, which aligns with the surplus (before federal relief funding) in February 2023. 10Fiscal Year 2024 Financial Results FY2024 Year to Date (YTD) Operating Revenue totals $126.3M compared to $108.2M in FY2023, a 16.8% increase. Airport Operating Expenses totaled $60.0M YTD in FY2024 compared to $45.7M in FY2023, a 31.2% increase. Net income before federal relief funding totals $32.4M YTD in FY2024 compared to $32.9M in FY2023, a 1.5% decrease. Table #2 Approved Budget - Seasonalized FY 2024 FY 2024 Budget vs. YTD Variance Budget vs. YTD Variance YTD $ Fav (Unfav) % Fav (Unfav) Operating Revenue Airport OPEX Total Requirements Net Income Before Debt Service Net Income Before Federal Relief Federal Relief Reimbursement $115,334,610 $126,319,371 $10,984,762 $56,207,580 $90,127,584 $50,777,623 $25,207,026 $0 $59,977,581 $93,918,051 $57,971,918 $32,401,321 ($3,770,001) ($3,790,467) $7,194,295 $7,194,295 $0 $0 Net Income After Federal Relief $25,207,026 $32,401,321 $7,194,295 9.5% (6.7%) (4.2%) 14.2% 28.5% 0.0% 28.5% Through February 2024, AUS delivered favorable YTD financial performance compared to FY2024 budget on a seasonalized basis due to increased operating revenues. As presented in Table #2, FY2024 revenues exceed budgeted revenues by 9.5% or $11.0M. Airport operating expenses are 6.7% or $3.8M above seasonalized budgeted expenses due to higher personnel costs from faster than anticipated filling of vacant positions, wage adjustments for APD and ARFF personnel, and increased parking operations cost. Before federal relief, AUS reports net income of $32.4M, which exceeds the seasonalized budget estimate by 28.5% or $7.2M. Attachments: February 2024 - AAC Financial Report 11CITY OF AUSTIN AUSTIN-BERGSTROM INTERNATIONAL AIRPORT Airport Operating Fund 5070 Income Statement - For Internal Use Only Fiscal Year to Date for 5 Month(s) ended February 29, 2024 FY 2024 Budget Budget Seasonalized 5 month(s) Year to Date w/ Accruals Variance Fav (Unfav) % Variance Fav (Unfav) Y-T-D to Budget 0 10 REVENUE AIRLINE REVENUE Landing Fees Terminal Rental & Other Fees TOTAL AIRLINE REVENUE NON-AIRLINE REVENUE Parking Ground Transportation for Hire Rental Cars Food & Beverage Retail Advertising Other Concessions, Rentals & Fees TOTAL NON-AIRLINE REVENUE Interest Income TOTAL REVENUE OPERATING REQUIREMENTS Fac Mgmt, Ops and Airport Security Airport Planning and Development Support Services Business Services 2013 Prosperity Bank Loan 2014 Bond Issuance 2017 Bond Issuance 2019 Refunding Bonds 2019 New Money 2022 New Money TOTAL Net Debt Service OTHER REQUIREMENTS Workers' Compensation Citywide Administrative Support Communications & Technology Mgmt Accrued Payroll Additional Retirement Contribution Operating Reserve CTECC Trunked Radio Allocation Public Works Capital Projects Mgmt Fund Compensation Adjustment TOTAL OTHER REQUIREMENTS TOTAL OPERATING EXPENSES Debt Service 1,037,934 115,334,610 1,964,038 126,319,371 926,104 10,984,762 47,227,041 91,892,750 139,119,791 67,567,206 8,940,600 20,911,887 16,357,880 6,920,612 4,906,850 21,992,777 147,597,812 2,491,042 289,208,645 85,141,445 8,161,976 46,218,424 14,238,156 153,760,001 5,414,978 7,077,844 10,034,715 14,366,313 17,724,531 12,016,000 66,634,383 619,900 6,654,530 2,154,703 202,049 3,773,716 4,670,043 527,737 457,471 1,268,713 16,359 20,345,221 19,830,495 39,294,167 59,124,662 25,519,684 3,035,708 8,186,543 6,038,900 2,447,404 1,894,055 8,049,719 55,172,013 31,626,959 2,860,775 16,294,749 5,425,097 56,207,580 2,255,616 2,949,102 4,181,131 5,992,002 7,384,802 2,807,944 25,570,597 258,292 2,772,721 897,793 84,187 1,451,429 1,945,851 219,890 190,613 528,630 0 8,349,407 21,232,039 38,625,759 59,857,798 28,884,575 4,315,223 8,914,651 7,986,112 2,661,368 2,229,551 9,506,056 64,497,535 35,534,680 2,467,571 15,160,821 6,814,510 59,977,581 2,255,616 2,949,102 4,181,131 5,992,002 7,384,802 2,807,944 25,570,597 258,292 2,772,721 897,793 84,187 1,451,429 1,966,317 219,890 190,613 528,630 0 8,369,872 (3,907,720) 393,204 1,133,928 (1,389,413) (3,770,001) (12.4%) 13.7% 7.0% (25.6%) (6.7%) 1,401,544 (668,408) 733,136 3,364,891 1,279,515 728,107 1,947,212 213,964 335,496 1,456,337 9,325,522 0 0 0 0 0 0 0 0 0 0 0 0 (20,466) 0 0 0 0 (20,466) 7.1% (1.7%) 1.2% 13.2% 42.1% 8.9% 32.2% 8.7% 17.7% 18.1% 16.9% 89.2% 9.5% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% (1.1%) 0.0% 0.0% 0.0% N/A (0.2%) TOTAL REQUIREMENTS 240,739,605 90,127,584 93,918,051 (3,790,467) (4.2%) EXCESS (DEFICIT) OF TOTAL AVAILABLE FUNDS OVER TOTAL REQUIREMENTS Note: Columns may not add to totals shown because of rounding 48,469,040 25,207,026 32,401,321 7,194,295 28.5% 12CITY OF AUSTIN AUSTIN-BERGSTROM INTERNATIONAL AIRPORT INCOME STATEMENT COMPARISON THIS YEAR VS. LAST YEAR This month - This Year vs. Last Year FY24 (Feb 24) vs FY23 (Feb 23) Fiscal YTD - This Year vs. Last Year FY24 (Oct 23 - Feb 24) vs FY23 (Oct 22 - Feb 23) FY24 Feb-24 FY23 Feb-23 Fav (Unfav) $ Variance Fav (Unfav) % Variance FY24 YTD Feb-24 FY23 YTD Feb-23 Fav (Unfav) $ Variance Fav (Unfav) % Variance 3,574,769 7,855,674 11,430,443 3,452,108 5,633,789 9,085,898 5,126,040 788,790 1,527,042 1,408,231 479,586 358,686 1,716,691 11,405,066 4,446,124 678,465 1,455,286 1,274,477 486,222 254,267 1,709,728 10,304,569 402,954 23,238,463 311,855 19,702,322 7,117,162 439,270 3,189,796 1,283,698 12,029,927 451,338 589,820 836,226 1,196,330 1,477,104 561,589 5,112,407 51,658 554,544 179,559 16,837 290,286 393,263 43,978 38,123 105,726 1,673,974 5,131,125 515,163 2,644,343 1,075,830 9,366,460 450,623 589,820 836,226 1,203,298 1,476,625 9,694 4,566,287 38,955 555,489 144,843 15,996 0 379,949 38,755 37,730 131,326 1,343,043 122,661 2,221,885 2,344,546 679,916 110,325 71,755 133,754 (6,636) 104,419 6,963 1,100,497 91,098 3,536,141 3.6% 39.4% 25.8% 15.3% 16.3% 4.9% 10.5% (1.4%) 41.1% 0.4% 10.7% 29.2% 17.9% (1,986,037) 75,893 (545,454) (207,868) (2,663,467) (38.7%) 14.7% (20.6%) (19.3%) (28.4%) (715) 0 0 6,968 (479) (551,894) (546,120) (12,704) 945 (34,715) (842) (290,286) (13,314) (5,223) (392) 25,600 (330,931) (0.2%) 0.0% 0.0% 0.6% (0.0%) (5693.0%) (12.0%) (32.6%) 0.2% (24.0%) (5.3%) N/A (3.5%) (13.5%) (1.0%) 19.5% (24.6%) 1,964,038 126,319,371 1,119,625 108,167,179 844,413 18,152,193 21,232,039 38,625,759 59,857,798 28,884,575 4,315,223 8,914,651 7,986,112 2,661,368 2,229,551 9,506,056 64,497,535 35,534,680 2,467,571 15,160,821 6,814,510 59,977,581 2,255,616 2,949,102 4,181,131 5,992,002 7,384,802 2,807,944 25,570,597 258,292 2,772,721 897,793 84,187 1,451,429 1,966,317 219,890 190,613 528,630 8,369,872 18,845,981 29,785,121 48,631,102 25,627,213 3,848,615 8,714,395 7,084,166 2,849,280 2,036,739 8,256,043 58,416,451 25,692,647 2,678,726 12,103,554 5,230,308 45,705,234 2,253,636 2,949,102 4,181,131 6,025,595 7,382,219 48,229 22,839,913 194,773 2,777,445 724,216 79,978 0 1,899,745 193,775 188,652 656,632 6,715,215 2,386,058 8,840,638 11,226,696 3,257,361 466,608 200,256 901,946 (187,912) 192,812 1,250,013 6,081,084 12.7% 29.7% 23.1% 12.7% 12.1% 2.3% 12.7% (6.6%) 9.5% 15.1% 10.4% 75.4% 16.8% (9,842,033) 211,155 (3,057,267) (1,584,202) (14,272,347) (38.3%) 7.9% (25.3%) (30.3%) (31.2%) (1,979) 0 0 33,593 (2,583) (2,759,715) (2,730,684) (63,519) 4,724 (173,577) (4,210) (1,451,429) (66,572) (26,115) (1,961) 128,002 (1,654,657) (0.1%) 0.0% 0.0% 0.6% (0.0%) (5722.1%) (12.0%) (32.6%) 0.2% (24.0%) (5.3%) N/A (3.5%) (13.5%) (1.0%) 19.5% (24.6%) 4,422,155 4,426,532 (4,377) (0.1%) 32,401,321 32,906,816 (505,495) (1.5%) 0 0 0 (828,963) (3,318,293) (4,147,256) (828,963) (3,318,293) (4,147,256) (100.0%) (100.0%) (100.0%) 0 0 0 (4,258,579) (21,552,742) (25,811,321) (4,258,579) (21,552,742) (25,811,321) (100.0%) (100.0%) (100.0%) Airline Revenue Landing Fees Terminal Rental & Other Fees Total Airline Revenue Non-Airline Revenue Parking Ground Transportation for Hire Rental Cars Food & Beverage Retail Advertising Other Concessions, Rentals & Fees Total Non-Airline Revenue Interest Income Total Operating Revenue Operating Requirements Fac Mgmt, Ops and Airport Security Airport Planning and Development Support Services Business Services Total Operating Expense Debt Service 2013 Prosperity Bank Loan 2014 Bond Issuance 2017 Bond Issuance 2019 Refunding Bonds 2019 New Money 2022 New Money Total Debt Service Other Requirements Workers' Compensation Citywide Administrative Support Communications & Technology Mgmt Accrued Payroll Additional Retirement Contribution Operating Reserve CTECC Trunked Radio Allocation Public Works Capital Projects Mgmt Fund Total Other Requirements SURPLUS (DEFICIT) OF TOTAL AVAILABLE FUNDS OVER TOTAL REQUIREMENTS Federal Relief Reimbursement (Parking) Federal Relief Reimbursement (Debt Service) Total Federal Relief Total Requirements 18,816,308 15,275,790 (3,540,518) (23.2%) 93,918,051 75,260,362 (18,657,688) (24.8%) TOTAL SURPLUS (DEFICIT) AFTER FEDERAL RELIEF 4,422,155 8,573,788 (4,151,633) (48.4%) $ 32,401,321 $ 58,718,137 $ (26,316,816) (44.8%) Note: Columns may not add to totals shown because of rounding 13 AIRPORT ADVISORY COMMISSION ITEM 3 – STAFF BRIEFINGS Air Service Update presented by Jamy Kazanoff, Air Service Development. 14 April 2024 Air Service Snapshot AUS monthly seat comparisons, October ‘23 – July ‘24, compared to 2019 (pre-Covid) (chart one) and compared to previous year (chart two): Highlights of recent air service announcements/developments include: • Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 eff. June 21 ’24 • Air Canada will resume service to YVR on May 1 ’24 & will start new service to YUL eff. May 3 ’24 • Alaska dropped seasonal BOI service; suspended SJC from Mar 14 – April 1 & disc. after April 11 • Allegiant new 2/Wk service to EUG starts May 31 ’24 • American summary of 2024 service pulldown: o Discontinued ABQ, BZN, CVG, CZM, EGE, ELP, IAD, JAX, MBJ, MCI, MEM, NAS, OKC, PUJ, RSW, SMF, TPA &TUL o LIR – last flight April 2; PVR – last flight April 3; RNO – will resume May 6 o Added Saturday only service to ECP and VPS for June 8 – August 3 o Will end ASE service this Summer on August 5 instead of September 3 15o Added 3 roundtrips to AGS in April for the Masters and 2 roundtrips to SDF in May for the Kentucky Derby • Delta started BNA 3x MAF 3x & MFE 3x; also increased CVG 1x→2x & RDU 2x→3 same day; added AGS roundtrips on April 10 & 15 for the Masters golf tournament • Hawaiian added HNL 4th weekly flight for May 25 – Sept 2 • • KLM will use the 318-seat B787-10 for April 1 – June 1 instead of the 275-seat B787-9 (16% increase in JetBlue will discontinue FLL after April 30 seats) and the B777-200ER (288 seats) from June 3 – October 26 • Lufthansa brought back the B787-9 (294 seat) starting Jan. 15 ’24 and will increase service to 5/Wk on June 5 ’24 for the Summer season • Southwest Sat. only SJU service started Mar 9 ’24; loaded SDF flights on May 2 & 5 for Kentucky Derby • VivaAerobus started new MTY service eff. Mar. 22 ‘24 • WestJet will resume YYC service on Apr 28 ‘24 • April ‘24 v April ‘23 (down 8 destinations based on sample week schedule): o + destinations: AGS, OMA, PIT, PTY & SJU o – destinations: CZM, JAX, LIR, MBJ, MEM, NAS, PUJ, PVR, RNO, RSW, SDF, SRQ, VPS New AUS Nonstop Service for 2024 April 2024 v. April 2023 air service comparison: 16Current AUS air service: April 2024 v. 2023 carrier seat share comparison: 17Based on U.S. DOT O&D Passenger Survey, Cirium, FM Traffic and ABIA statistics: 15.8% of ABIA passengers in Q3 2023 were connecting between flights at the Airport. The following is a list of the top ten domestic and international AUS connecting markets for Q3 2023: One-Way Domestic Fares for U.S. Medium & Large Hub Airports (Source: U.S. DOT, O&D Survey, YE Q3 2023): List of AUS Airline Codes: AA AC AM AS B6 BA CM DL F9 G4 American Airlines Air Canada Aeromexico Alaska Airlines JetBlue Airways British Airways Copa Airlines Delta Air Lines Frontier Airlines Inc. Allegiant Air HA KL LH NK SY UA VB VS WN WS KLM-Royal Dutch Airlines Lufthansa German Airlines Spirit Airlines Sun Country Airlines Hawaiian Airlines United Airlines VivaAerobus Virgin Atlantic Airways Southwest Airlines WestJet 18List of AUS Airport Codes: ABQ AMA AMS ANC ATL AVL BDL BHM BNA BOI BOS BUR BWI CHS CLE CLT CMH CUN CVG CZM DAL DCA DEN DFW DSM DTW ECP ELP EUG EWR FLL FRA FSD GRR HNL HOU HRL IAD IAH IND JFK LAS LAX LBB LGA LGB LHR Albuquerque, NM Amarillo, TX Amsterdam, Netherlands Anchorage Atlanta, GA Asheville, NC Hartford, CT Birmingham, AL Nashville, TN Boise, ID Boston, MA Burbank, CA Baltimore, MD Charleston, SC Cleveland, OH Charlotte, NC Columbus, OH Cancun, Mexico Cincinnati, OH Cozumel, Mexico Dallas, TX Washington Reagan, DC Denver, CO Dallas/Ft. Worth, TX Des Moines, IA Detroit, MI Panama City, FL El Paso, TX Eugene, OR Newark, NJ Ft. Lauderdale, FL Frankfurt, Germany Sioux Falls, SD Grand Rapids, MI Honolulu, HI Houston Hobby, TX Harlingen, TX Washington Dulles, DC Houston Intercontinental, TX Indianapolis, IN New York JFK, NY Las Vegas, NV Los Angeles, CA Lubbock, TX New York – LaGuardia, NY Long Beach, CA London, UK MEX MFE MIA MKE MSP MSY MTY NAS OAK OGG OKC OMA ONT ORD ORF PBI PDX PHL PHX PIT PSP PUJ PTY PVR PVU RDU RNO RSW SAN SAT SDF SEA SFB SFO SGF SJC SJD SJU SLC SMF SNA SRQ STL TPA TSM TUL TYS Palm Beach, FL Portland, OR Philadelphia, PA Phoenix, AZ Pittsburgh, PA Palm Springs, CA Punta Cana, Dominican Rep. Panama City, Panama Puerto Vallarta, Mexico Provo, UT Mexico City, Mexico McAllen, TX Miami, FL Milwaukee, WI Minneapolis/St. Paul, MN New Orleans, LA Monterrey, Mexico Nassau, Bahamas Oakland, CA Kahului – Maui, HI Oklahoma City, OK Omaha, NE Ontario, CA Chicago O’Hare, IL Norfolk, VA Raleigh-Durham, NC Reno, NV Ft. Myers, FL San Diego, CA San Antonio, TX Louisville, KY Seattle, WA Sanford, FL San Francisco, CA Springfield, MO San Jose, CA San Jose del Cabo, Mexico San Juan, Puerto Rico Salt Lake City, UT Sacramento, CA Orange County, CA Sarasota, FL St. Louis, MO Tampa, FL Taos Tulsa, OK Knoxville, TN 19LIR MAF MCI MCO MDW Liberia, Costa Rica Midland/Odessa, TX Kansas City, MO Orlando, FL Chicago Midway, IL Kazanoff, March 25, 2024 VPS XNA YUL YVR YYC YYZ Valparaiso, FL Fayetteville, AR Montreal, Canada Vancouver, Canada Calgary, Canada Toronto, Canada 20 AIRPORT ADVISORY COMMISSION ITEM 4 – STAFF BRIEFINGS Journey with AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Division Manager, Planning and Development. 21Airport Expansion and Development Program (AEDP) Active Projects Update Airport Advisory Commission, April 2024 Lyn Estabrook – Deputy Chief Development Officer 22LEGEND • AEDP Airfield Infrastructure – Midfield Taxiways • AEDP Building Demolition (locations shown on slide) • Cargo Development East • West Gates Expansion / Gate 13 • Midfield Investigations & • Vehicle Checkpoints Existing Terminal Baggage Handling System Upgrades • AUS Fuel Facility Phase 2 (Tenant led, AUS Fuels Project) • Utility Infrastructure Campus-Wide UICW • Relocate Central Utility Plant 23AEDP Airfield Infrastructure - Midfield Taxiways AUS Project Lead – Ellen Brunjes-Brandt Project Manager – Samantha Pinto Project number – 13188.003 Description: Design and construct two parallel Midfield Taxiways with connectors and access to the maintenance ramp. The project includes bridges for vehicle access to the midfield, utility relocation, drainage improvements, demolition of existing pavements and infrastructure, new fencing, service roads and modifications to Emma Browning Rd. Other Notes: This project will provide connectivity between the east and west side of the airport when the existing midfield taxiways are removed to build a second concourse. Risk Mitigation Relocation of Austin Energy service line to South Terminal to enable bridge construction. Early submission of electrical service 9/22/23 PFAS Management and TCEQ coordination Coordination and Strategy ongoing Status: • 60% Design Complete – Construction Value with Precon Services $284.5 M Project Schedule: • Preconstruction Services: $1M • Design Package 1: $54.7 M • Design Package 2: $228.8 M • 90% Design Anticipated April 26, 2024 • Planned RCA launch for additional construction authority – July 2024 Envision Design Build Activate %DBE: Design: 17% Construction: 11.12% Delivery Methods: Design: RS&H Construction: Construction Manager At Risk (CMAR): Austin Bridge and Road Project Budget: Spent To Date: $6,970,854 Obligated: $9,423,176 Total Budget: $323,757,200 24Midfield Investigations and Vehicle Checkpoints Champion Sponsor – Towanda Cordon Project Manager – Torrey Henson Project number – 6000.121 Description: This project will expand guard-shacks at two vehicle Checkpoints, Alpha and Charlie, to allow efficient and secure access to the Aircraft Operations Area. The Midfield survey scope has been completed. Risk Mitigation Checkpoints A & C Design underway. The Aircraft Operations Area must remain secure. All activities remain operational during construction phase. Work with project teams and stakeholders, and tenants prior to construction beginning. Provide alternative routes to access the Aircraft Operations Area and increase security awareness to contractors during construction phase. Status: The design for both Checkpoints Alpha and Charlie have been completed and approved by AUS. Consultant is currently making final revisions to Project Manual and will submit to CoA Quality Review Office for final review within the coming weeks. Checkpoints , funding, bidding, and construction has been placed on hold until project team receives approval from AUS executive team to move project into next phase. Project Schedule: Envision Design Build Activate %MWBE: Design: 73% Construction: TBD % Delivery Methods: Design: GARVER Construction: DBB Project Budget: Spend-To-Date: $2,783,706 Obligated: $3,188,436 Total Budget: $6,300,000 25Envision Design Build Activate AEDP Airfield Infrastructure – Utility Infrastructure Campus-Wide (UICW) AUS Project Lead – Ellen Brunjes-Brandt Project Manager – Marwa Ayad Project number – 13307.001 Description – The Utility Infrastructure Campus-Wide (UICW) project involves the expansion or enhancement of existing and newly proposed utilities to meet the growing demands of the airport. The project encompasses utility systems including reclaimed water, storm drainage, water quality pond/deicing pond, detention pond, hydronic piping (chilled and hot water), AUS medium voltage electrical power distribution center, ductbank, and electrical distribution system, redundant electrical duct banks, information technology/telecommunications duct banks, and other utility extensions that may be identified as the AEDP program progress and their seamless coordination with other AEDP facilities projects. Other Notes: This is an enabling project for AEDP Program specifically Concourse B, AD Hall, and Central Utility Plant Relocation Projects Risk Mitigation Unforeseen Underground UTL Include Survey in the design scope Status: • UICW Professional Engineering Services interviews 05April24 • UICW Construction Manager at Risk Solicitation due 25March24 • UICW Received appropriation approval for fiscal year 2024 and 2025 Project Schedule: %DBE: Design: 5.75% Construction: 6.32% Delivery Methods: Design: TBD Construction: Construction Manager At Risk (CMR): TBD Project Budget: Spent To Date: $0 Obligated: $0 Total forecast Budget: $164M 26AEDP Airfield Infrastructure- Central Utility Plant (CUP) AUS Project Lead – Ellen Brunjes-Brandt Project Manager – Carol Stewart Project number – 13307.002 Description: Description: Design, construct and commission a new, appropriately sized CUP and associated Thermal Energy Storage (TES) utilizing current efficiency technology, equipment, and operational processes to provide reliable, redundant and resilient service for the existing and future AUS cooling and heating loads. Risk Mitigation Changing program will require update of load calculations Monitor size of programmed buildings Availability of Lot J for start of construction in June 2025 Landside Planning Task Force Status: • 01/12/24: received 6 Design Build proposals • 01/17/24-02/28/24: Evaluation of proposals including interviews • 03/15/24: RCA Due • 03/22/24-05/02/24: Contract Development • 04/10/24: Airport Advisory Commission Date • 04/18/24: Council Date • 05/16/24: Final Fee Proposal Due • 06/06/24: Contract Execution Envision Design Build Activate %DBE: Design: 8.21% Construction: TBD% Delivery Methods: Design: Design Build Construction: Design Build Project Budget: Spent To Date: $0 Obligated: $485,000 Total Budget: $200,232,000 Project Schedule: 27West Garage – Lot B AUS Project Lead – Robert Mercado Project Manager – Steven Latman Project number – 13308.002 Description: Planning, design and construction of a multi-level parking garage with a capacity of approximately 7,700 spaces. The designated location for this garage is the current Lot B surface parking area (approx. 326,000 sf), situated directly north of the existing Blue Garage. Other Notes: This project creates additional parking to replace parking and revenue lost due to construction and to meet future demand connected with enplanement growth forecasts associated with the addition of Concourse B Envision Design Build Activate Risk Mitigation It is imperative to ensure close coordination between the design and construction of the garage with both ongoing and upcoming strategic projects The project team will develop a strategic plan for a phased and staged approach to minimize disruptions to ongoing operations and activities at the Airport. %MWBE: Design: 10.54% Construction: 14.27% Delivery Methods: Design: TBD Construction: Construction; Construction Manager At Risk (CMAR): TBD Project Budget: Spent To Date: $0 Obligated: $19.7M Total forecast Budget: $288M Status: • Solicitation For Design Consultant received 4 proposals. Winning proposal has been selected. • Solicitation For CMAR received 3 proposals. Winning proposal to be selected Project Schedule: 28Envision Design Build Activate AEDP Building Demolition Champion Sponsor – Lyn Estabrook Project Manager – Ellen Brunjes-Brandt Project number – 13189.012 Description: Demolish 39 Buildings on South Campus that are a safety hazard, original Airforce infrastructure, no longer serve operational need for the Department of Aviation and to make way for future development. The work includes removal of the facilities to slab level and disconnection of utilities throughout the site. Risk Mitigation Power to lights in the staff parking lots delayed New trenching from meter and panel to staff parking Lot Status: • • Phase 3 Punchlist- ongoing Substantial Completion - January 2024 Project Schedule: %MWBE: Design: 15.8% Construction: 26.87% Delivery Methods: Design: Corgan Construction: Low Bid – STR Contractors Project Budget: Spend-To-Date: $4,569,000 Obligated: $5,312,000 Total Budget: $9,608,000 29Envision Design Build Activate Barbara Jordan Terminal Optimization West Gate Expansion Champion Sponsor – Ghizlane Badawi Project Manager – Robert Mercado Project number – 13184.014 Description: The main expansion project will add 3 new Gates (short term) to the west end of the Barbara Jordan Terminal (BJT) and replace 12 aging boarding gates. This project will provide infrastructure needed for passenger growth, comfort, health and safety. Risk Mitigation Coordination issues with Operations that affect construction timing and schedule. Constant communication and notification among all stakeholders on aviation activities and project needs. Status: • Temporary Gate 34 and 36 are now open for use • Apron Concrete and Trench Drain modifications underway. • Pier Drilling for structure are ongoing. Project Schedule: %MWBE: Design: 17% Construction: 11.12% Delivery Methods: Design: Page Architects (Rotation List A/E Prof Services) Construction: Hensel Phelps (CMR Selection) Project Budget: Spent-To-Date: $26,475,344 Obligated: $137,012,510 Total Project Cost : $164,399,584 30AUS Cargo Development East Envision Design Build Activate Project Manager – Robert Mercado Project number – 13189.026 Description: A 90,000 SF facility for operators/tenants with room to expand to 99,000 SF. Includes employee parking, truck staging, drainage infrastructure, 3 aircraft parking positions. Risk Mitigation Status: • • Installation of MEP scopes and security systems underway. Substantial Completion estimate – April 2024. Project Schedule: %MWBE: Design: 15.8% Construction: 1.13% Anticipated Construction: 7.36% Delivery Methods: Design: Atkins Construction: JE Dunn & Flintco Project Budget: Spend-To-Date: $29,777,326 Obligated: $31,738,412 Total Budget: $32,874,000 31AUS Fuel Facility Upgrade Package 2 Envision Design Build Activate Sponsor – Tenant Project - Airline Fuel Consortium AUS Project Manager – David Smythe-Macaulay Project number – F7003.08 Description: Project is led by tenant AUS Fuels LLC an Airline Fuel Consortium to design and build a new Jet A fuel storage facility with two underground transfer lines connectin g to the existing facility. Risk Mitigation Complete the "Decorative Fence Structure" soon after completion of the fuel storage facility. Work with tenant and their Design-Builder to design and construct a decorative fence structure. Status: • Started filling tanks with fuel • Completed renovations to the Metropolis & HWY 183 intersection • Completed dike walls surrounding the tanks • Completed all piping, pumps and buildings • Continue with site grading, roads and rain gardens • Project completion is anticipated at end of March 2024 • Monthly construction updates available online – SpeakUpAustin.org/AUSFuel Project Schedule: %MWBE Goal: 6.6% Participation to Date: 4.60% Anticipated Participation: 5.10% Delivery Methods: Design-Build Contractor: Burns & McDonnell Project Budget: ~$64M​ 32Existing Terminal Centralized Baggage Handling System Upgrades Sponsor – Brian Long AUS Project Manager – Rohini Kumarage Project number – 5415.112 Envision Design Build Activate Description – Design build a new centralized baggage handling system (BHS) to increase screening capacity, address existing operational concerns, and upgrade to 30 Million Annual Passengers processed. Rebased line scope for Design of infill and bump out per AUS executive team and airlines in December 2022 Risk Mitigation Construction material shortage and lead/delivery times. Schedule extension due to redefined scope at the West Infill scope, may added 12 months. The EDS equipment delivery date is being coordinated with TSA Ordering all equipment and materials early, tracking material pricing and procurement/delivery times. Ensured Phase 1 not impacted. West Infill release of 30% design to finalize the end product. Team is evaluating testing schedule to accommodate the delivery of the EDS machines. Delivery Method: Design-Build Contractor: Whiting-Turner Designers: Gensler, VTC BHS Project Budget: Spend-To-Date: Obligated: Total Budget: $ 84,929,921 $142,497,539 $238,000,00 %MWBE Construction and Design: 5.52% Anticipated: 10% Austin-Bergstrom International Airport Project Schedule: Status: Tenant/Enabling - All Tenants have been relocated. Phase 1 – 100% Baggage Handling System Design Approved by TSA, Conveyor Installation is 95% in Bag Claim Ceiling, 100% in the CBIS/CBRA, and 75% in the Apron. Electrical Installation is 98% CBIS/CBRA with device terminations. Conveyor start Up and programing in progress. Phase 2 –West Infill/Bump out Concept Planning redefined per AUS Exec and Airlines due to increased passenger demand. Additional funding was approved from AAC and Council. BHS CBIS /CBRA was approved by TSA. 60% design was submitted and reviewed by AUS. Permits submissions for early works site-work and demolition have been submitted and approved. Contractor for sitework has mobilized and has cleared the site. Underground utilities have commenced. Budget: Phase 1 on track, Phase 2 pending 100% drawings (redesign of bump out). 33Thank You! 34 AIRPORT ADVISORY COMMISSION ITEM 5 – STAFF BRIEFINGS Overview of Airport Community Open House event scheduled for April 27, 2024 presented by Kyle Carvell, Airport Relations Officer 35Airport Open House Reunion Comunitaria del Aeropuerto Airport Advisory Commission April 10, 2024 Kyle Carvell Airport Relations Officer AUS Community Affairs Division 36Airport Open House – January 2023 37Join Us!  “Come and Go” style  General airport info and displays  Journey with AUS improvement projects  Airport representatives to answer questions  Live music  Free food from AUS concessions  Family-friendly activates  Information about careers with AUS  Spanish interpretation  Survey and feedback opportunities  Mobile vaccine clinic  Summer camp registration information 38Outreach and Promotion Paid Media: • Community Impact Digital & Print Ads • El Mundo Print Ads • KUT/KUTX Radio Ads • The Austin Monitor Digital Ads • The Austin Common social media Social Media Campaign: • Consistent posts on major platforms, including Instagram, Facebook, X, LinkedIn, NextDoor Stakeholder and Community Outreach: • Emailed invitations to database contacts • Cross-promotion with City Council, City departments • Direct outreach to community groups and HOAs • Flyers posted in libraries, rec. centers, coffee shops, schools • Yard signs in adjacent neighborhoods Event Website + Eventbrite Page: austintexas.gov/Airport/OpenHouse 39Multiple rooms and spaces will feature opportunities for interaction and information-sharing 40Questions? Visit the project page for more details: austintexas.gov/airport/openhouse 41 AIRPORT ADVISORY COMMISSION ITEM 6 – STAFF BRIEFINGS Update on the appointment of Rajeev Thomas to the Austin-Bergstrom Landhost Enterprises, Inc. (ABLE) board of directors and amendments to ABLE articles of incorporation and bylaws provided by Tracy Thompson, Chief Officer of Business and External Affairs 42 AIRPORT ADVISORY COMMISSION ITEM 7 – DISCUSSION/ACTION ITEM Approve a resolution finding the use of the Construction Manager-at-Risk method of contracting, as authorized by F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Arrivals and Departures Hall project to allow for the future construction of Concourse B as part of the Airport Expansion and Development Program. [Note: MBE/WBE goals will be established prior to issuance of this solicitation]. 43City of Austin Recommendation for Action File #: 24-4295, Agenda Item #: 30. 4/18/2024(cid:4) Posting Language Approve a resolution finding the use of the Construction Manager-at-Risk method of contracting, as authorized by F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Arrivals and Departures Hall project to allow for the future construction of Concourse B as part of the Airport Expansion and Development Program. [Note: MBE/WBE goals will be established prior to issuance of this solicitation]. Lead Department Financial Services Department. Managing Department Financial Services Department. Fiscal Note A Recommendation for Council Action with the not to exceed contract amount for the resultant contract will be presented to Council once the Construction Manager-at-Risk selection has been completed. Purchasing Language: This request is for Council to authorize the use of the Construction Manager-at-Risk method; therefore, no solicitation has yet been initiated. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: April 10, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: State Statute governs construction procurement for municipalities. The standard method of contracting used for construction services is competitive bidding where the contract is awarded to the lowest responsible bidder. Texas Government Code Chapter 2269 allows for methodologies alternate to low bidding method which may provide the best value to the municipality. These alternate methodologies include: Competitive Sealed Proposals, Construction Manager-at-Risk, Design-Build, and Job Order Contracting. Texas Local Government Code Section 252.022(d) allows the City to adopt and use an alternative method such as Construction Manager-at-Risk under Chapter 2269 of the Texas Government Code if such a method provides a better value for the City. Prior to entering into the Construction Phase, the City will establish Minority-Owned and Women-Owned Business Enterprise goals for construction. The Construction Manager-at-Risk firm will submit a Compliance Plan meeting the construction goals or documentation detailing their good faith effort(s) to meet the City of Austin Page 1 of 2 Printed on 3/28/2024 powered by Legistar™ 44(cid:5) (cid:6) File #: 24-4295, Agenda Item #: 30. 4/18/2024(cid:4) established goals. Additional subcontracting opportunities will also arise during the Construction Phase of this project; however, the specific scopes and magnitude of the construction work cannot be determined until design has been sufficiently completed. The Construction Manager-at-Risk method is a project delivery method where the City will contract with an architect/engineer to perform design services and separately contract with a Construction Manager-at-Risk firm to perform preconstruction and construction phase services. The role of the Construction Manager-at-Risk firm goes beyond performing general contractor services. The Construction Manager-at-Risk firm is under contract early in the design process to perform key preconstruction phase services such as collaborating with the City and the design team on scope and constructability to optimize the design and control costs. After design and before the Construction Manager-at-Risk firm begins construction, the City will negotiate and execute a Guaranteed Maximum Price for the remainder of the work, including actual construction. The Construction Manager-at-Risk firm is recommended by a City-staffed evaluation panel that evaluated and scored proposals based on published evaluation criteria to determine the highest ranked proposer. As set forth in Government Code Chapter 2269, the City of Austin will select a Construction Manager-at-Risk firm that will provide the “best value” to the City for preconstruction and construction services for the project. This project provides for the design and construction of the new airport Arrivals and Departure Hall with a renovated roadway, new roadways and curbside in front and connections to the existing Barbara Jordan Terminal Building to the south. The work will include the removal of the existing Red Garage. The project will include new large ticketing areas and baggage claim hall as well as all infrastructure, support offices and facilities to support these operations. This new building is required to mitigate the current space deficiencies in the current terminal and support the addition of the new gates planned in the Concourse B facility. The complexity of the project requires experienced design and construction teams specialized in the design and construction of airport arrival and departure halls. The Construction Manager-at-Risk project delivery is the best delivery method supporting the airport’s need to guide the design of key architectural elements of new facilities in an operating airport. The Construction Manager-at-Risk approach allows for staff and airport project teams’ collaboration and the coordination needed in the building of new airport facilities in an already crowded terminal. The Construction Manager-at-Risk approach also provides the opportunity to optimize the project schedule, address key milestones for design and construction to achieve timely program implementation. The estimated construction budget for this work is $620,000,000, and it is anticipated that construction will begin Summer of 2027. The Construction Manager-at-Risk solicitation and evaluation process takes approximately five months. City of Austin Page 2 of 2 Printed on 3/28/2024 powered by Legistar™ 45(cid:5) (cid:6) A/D Hall 46 AIRPORT ADVISORY COMMISSION ITEM 8 – DISCUSSION/ACTION ITEM Authorize negotiation and execution of an Amended and Restated Fixed Base Operator Lease and Development Agreement with Austin FBO, LLC, for approximately 40 acres of land at Austin-Bergstrom International Airport, to modify and add to the leased premises, provide for the relocation of the water quality and water detention pond system, and add 10 years to the term, for an updated term length of 40 years from the date of beneficial occupancy. 47City of Austin Recommendation for Action File #: 24-4294, Agenda Item #: 4/18/2024(cid:4) Posting Language Authorize negotiation and execution of an Amended and Restated Fixed Base Operator Lease and Development Agreement with Austin FBO, LLC, for approximately 40 acres of land at Austin-Bergstrom International Airport, to modify and add to the leased premises, provide for the relocation of the water quality and water detention pond system, and add 10 years to the term, for an updated term length of 40 years from the date of beneficial occupancy. Lead Department Aviation Prior Council Action: November 19, 2009 - Council authorized negotiation and execution of a Fixed Base Operator Lease and Development Agreement with Austin FBO, LLC’s predecessor in interest, Advanced Services, Inc. d/b/a Jet Black Flight Service. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on April 10, 2024. Additional Backup Information: On July 15, 2011, the City of Austin and Advanced Services, Inc., d/b/a Jet Black Flight Services executed a 30-year lease for the development and operation of a Fixed Base Operator (FBO) facility on approximately 40 acres of property at Austin-Bergstrom International Airport. This original tenant filed for relief under Chapter 11 of the U.S. Bankruptcy Code in the United States Bankruptcy Court for the Western District of Texas. The bankruptcy court entered an order approving the assignment of the lease to Austin FBO, LLC. On September 19, 2014, the City amended the original lease and consented to the assignment of the lease to Austin FBO, LLC. The 30-year lease term began on November 1, 2016. The original lease allowed the development on two tracts, approximately 23 acres on Tract 1 and 17 acres on Tract 2 that constitutes approximately 40 acres of airport property. Austin FBO, LLC, completed development of Tract 1 in 2016. Tract 2 has not yet been developed. Austin FBO, LLC, has requested an amended and restated lease that includes the development of Tract 2 and provides an additional 10 years for the term of the lease. This new development on Tract 2 has an estimated cost of $50-55 million and will include the relocation and redevelopment of storm water ponds, the construction of additional aircraft apron area, the construction of three additional hangars and associated administrative space, and the construction of additional vehicle parking. Under the proposed terms, the Amended and Restated Fixed Base Operator Lease and Development Agreement will expire no later than October 31, 2056. All development terms and the reversion of ownership of the developed facilities on Tract 1 will revert to the City in 2046. The improvements on Tract 2 will revert to the City at the expiration of the Amended and Restated Fixed Base Operator Lease and City of Austin Page 1 of 2 Printed on 3/11/2024 powered by Legistar™ 48(cid:5) (cid:6) File #: 24-4294, Agenda Item #: 4/18/2024(cid:4) Development Agreement. Austin FBO, LLC, will continue to operate their facility on Tract 1 during construction of Tract 2 and meet all minimum standards for such operations, as set forth by the Department of Aviation, through the duration of the Amended and Restated Fixed Base Operator Lease and Development Agreement. Austin FBO, LLC, will be required to comply with the standards and principles of the Better Builder Program or a program with comparable worker protections, and with the City’s Minority-Owned and Women-Owned Business Enterprise Procurement Program during the design and construction of the improvements. City of Austin Page 2 of 2 Printed on 3/11/2024 powered by Legistar™ 49(cid:5) (cid:6)  AIRPORT ADVISORY COMMISSION ITEM 9 – DISCUSSION/ACTION ITEM Authorize negotiation and execution of a contract for progressive design build services for the Austin Bergstrom International Airport Central Utility Plant Relocation with JE Dunn Construction to exceed in an amount not Company, $162,000,000. [Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) and 49 CFR Part 26 (Disadvantaged Business Enterprise Program by meeting the goals with 18.9% DBE goal participation]. 50City of Austin Recommendation for Action File #: 24-4347, Agenda Item #: 31. 4/18/2024(cid:4) Posting Language Authorize negotiation and execution of a design-build contract for design and construction services for the Austin Bergstrom International Airport Central Utility Plant Relocation project with JE Dunn Construction Company, in an amount not to exceed $162,000,000. [Note: This contract will be awarded in compliance with 49 CFR Part 26 (Disadvantaged Business Enterprise Program and City Code Chapter 2-9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 18.90% DBE participation]. Lead Department Financial Services Department. Managing Department Capital Delivery Services. Fiscal Note Funding is available in the 2023-2024 Fiscal Year Capital Budget of the Department of Aviation. Purchasing Language: The Financial Services Department issued a Request for Qualifications (RFQS) 6100 CLMA051 for these services. The solicitation was issued on November 20, 2023, and closed on January 12, 2024. Of the six (6) offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s Financial Services website, Austin Finance Online. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=139842. Prior Council Action: October 05, 2023 - Council approved on consent the Design-Build methodology, item 20, on a 9-0 vote. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: April 10, 2024 -Airport Advisory Commission. Additional Backup Information: This project is for a new, relocated, and expanded capacity Central Utility Plant facility that is needed to support the Airport Expansion Development Program (AEDP). This plant facility is important for future airport growth, efficiency, sustainability, risk, and cost reduction. City of Austin Page 1 of 2 Printed on 4/5/2024 powered by Legistar™ 51(cid:5) (cid:6) File #: 24-4347, Agenda Item #: 31. 4/18/2024(cid:4) The existing Austin Bergstrom International Airport plant has been in operation since 1997. It serves approximately 965,000 square feet of the Barbara Jordan Terminal with cooling and heating. The existing plant is not sized to serve the anticipated future loads of the AEDP facilities and equipment cannot be added to the existing building. The airport’s Central Utility Plant Relocation project will have the goal of designing, constructing, and commissioning a new, appropriately sized plant facility and associated Thermal Energy Storage. It will utilize current efficiency technology, equipment, and operational processes to provide reliable, redundant, and resilient service for the existing and future cooling and heating loads. The scope of work includes a new plant facility building, site development, permitting, utility connections, chillers and cooling towers, boilers, pumps, variable frequency drives, electrical switchgear, chilled and hot water Thermal Energy Storage tanks, hydronic piping, controls, and monitoring systems, as well as building and systems commissioning. The plant facility’s relocation site will be within existing airport land with access from the highway. The Department of Aviation will be applying for Federal Grants through the Bi-Partisan Infrastructure Law including the Airport Infrastructure Grant, the Airport Terminal Program, and other Federal Grants. The Design-Build contract is recommended for award to the Design-Builder providing the best value to the City, as established through a qualifications-based selection process. A design-build solicitation is a two-step process consisting of Request for Qualifications and Request for Additional Information. A diverse City-staffed Evaluation Panel comprised of technical experts, reviews, scores, and shortlists Design-Builder firms. The result of which is the selection of the highest-ranked firm. Council’s authorization is requested to negotiate and execute an agreement with the highest ranked firm to begin design phase services. DBE goals are initially established for the design phase services only. When Design is sufficiently complete and prior to Construction Phase, DBE goals are established based on identified construction trades. Authorization of the selected Design-Build team will allow this AEDP enabling project to move forward early to facilitate other AEDP construction improvements needed to address unprecedented passenger growth at AUS. If this item is not approved, it will impact the airport’s expansion and new AEDP facilities. Construction must begin June 2025 and be substantially complete November 2027 for this project. This project is located within zip code 78719 (District 2). City of Austin Page 2 of 2 Printed on 4/5/2024 powered by Legistar™ 52(cid:5) (cid:6)  AIRPORT ADVISORY COMMISSION ITEM 10 – DISCUSSION/ACTION ITEM to a contract for Authorize an amendment continued parking operations management services for Austin-Bergstrom International Airport with SP Plus Corporation D/B/A SP+, to increase the amount by $25,000,000 and to extend the term by up to 37 months for a revised total contract amount not to exceed $115,639,880. [Note: This contract was awarded in compliance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program with 2.11% MBE and 1.78% WBE participation]. 53City of Austin Recommendation for Action File #: 24-4411, Agenda Item #: 5/2/2024(cid:4) Posting Language Authorize negotiation and execution of an amendment to a contract for continued parking operations management services for Austin-Bergstrom International Airport with SP Plus Corporation d/b/a SP+, to increase the amount by $25,000,000 and to extend the term by up to 37 months for a revised total contract amount not to exceed $115,639,880. [Note: This contract was awarded in compliance with City Code Chapter 2-9C (Minority-Owned and Women- Owned Business Enterprise Procurement Program) with 2.11% MBE and 1.78% WBE participation]. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Purchasing Language: Contract Amendment. Fiscal Note Funding in the amount of $5,885,417 is available in the Fiscal Year 2023-2024 Operating Budget of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Prior Council Action: June 16, 2016 - Council approved a contract for parking operations management services for the Austin- Bergstrom International Airport with SP Plus Corporation. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: April 10, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract amendment will provide continued operations and management of the parking facilities and shuttle bus operations at Austin-Bergstrom International Airport (AUS). With this amendment, the contractor will continue to provide overall management of all parking operations at AUS. The contractor currently provides all personnel and services to manage AUS’ 24-hour complimentary shuttle bus transfer services in support of both the Barbara Jordan Terminal and South Terminal, and management of over 18,000 airport parking spaces. Additionally, the contractor maintains all assets necessary to support the parking operations, including City of Austin Page 1 of 2 Printed on 3/26/2024 powered by Legistar™ 1 54(cid:5) (cid:6) File #: 24-4411, Agenda Item #: 5/2/2024(cid:4) a fleet of shuttle buses, personnel, marketing, and customer service initiatives promoting AUS’ parking products and services to increase market share and maximize revenue. The City reimburses the contractor for all authorized expenses associated with the management of parking and transportations services. It is essential to maintain the existing agreement to provide consistent and reliable services to align with the implementation and completion of various construction and facility optimization projects related to the Airport Expansion and Development Program (AEDP). The AEDP is a strategic, phased approach to guiding construction and improvement projects, including select 2040 Master Plan projects, at AUS over the next several years. Driving regional economic recovery and supporting Austin’s growth is the primary goal of the program. The program will create jobs and provide opportunities for local businesses and the Minority-Owned and Woman-Owned businesses in the contracting community. Without this contract amendment, AUS would have to execute a short-term agreement for interim operations with undetermined outcomes. The related departmental goal is to ensure the economic sustainability of the airport and a related performance indicator of that goal is the revenue per enplaned passenger. This amendment will provide continued management of parking operations at AUS, which is 23% of revenue for the Austin airport. AUS tracks progress towards the departmental goal to ensure the economic sustainability of the airport through the contractor’s implementation of marketing strategies for parking/shuttle service, financial reports (to track ongoing revenues and operating expenses), and customer satisfaction which is evaluated through a third-party survey. City of Austin Page 2 of 2 Printed on 3/26/2024 powered by Legistar™ 2 55(cid:5) (cid:6) Contract Details: Contract Term Initial Term Extension Option 1 Extension Option 2 Extension Option 3 Proposed Amendment Optional Extension 1 Optional Extension 2 Total Length of Term 3 years 1 year 1 year 1 year 1 year 1 year 13 months 9 years 1 month Contract Authorization $52,530,783 $12,099,731 $12,693,236 $13,316,130 $90,639,880 Requested Additional Authorization $8,000,000 $8,300,000 $8,700,000 $25,000,000 Revised Total Authorization $52,530,783 $12,099,731 $12,693,236 $13,316,130 $8,000,000 $8,300,000 $8,700,000 $115,639,880 Note: Contract Authorization amounts are based on the City’s estimated annual usage. 3 56M/WBE Summary Participation goals stated in the original approved compliance plan for the contract were 2.11% MBE and 1.78% WBE. Participation for this amendment: 1.58% 2.11% 95.46% 0.53% 0.53% NON - MBE/WBE TOTAL - PRIME SP Plus Corporation, Cleveland, OH MBE TOTAL - SUBCONTRACTORS Hispanic Total – Subcontractor (MH) Cultural Strategies, Austin, TX (Marketing consulting) African American Total – Subcontractor (MB) JAH Auto Services, Inc., Austin, TX (Vehicle cleaning services) WBE TOTAL – SUBCONTRACTOR (FW) ACW Solutions, Inc. d/b/a Building Stars of Austin, Austin, TX (Janitorial/custodial services) NON MBE/WBE – SUBCONTRACTOR R Solutions, Solon, OH (Marketing services) Overall participation based on expenditure for the entire project as of March 12, 2024 (not including this amendment): PRIME: 93.00% (Total) NON M/WBE SUBCONSULTANTS: 0.30% (Total) MBE; 6.76% (Total) WBE; and Non M/WBE 0.00% (Total) TOTAL: 0.30% (Total) MBE; 6.76% (Total) WBE; and Non M/WBE 0.00% (Total) 0.65% 0.65% 1.78% 1.78% Revised 1/2023 4 57