20240410-001 March Draft Minutes — original pdf

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AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES March 13, 2024 The Airport Advisory Commission convened in a regular meeting on March 13, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Chair Wendy Todd called the regular meeting to order at 3:00 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Jeff Eller Jeremy Hendricks Raymond Young Doyle Valdez Commissioners in Attendance Remotely: Bakari Brock Jonathan Coon Commissioners Absent: Patrick Rose Chad Ennis Fang Fang Scott Madole 1  APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on February 14, 2024. A motion to approve was made by Commissioner Young; Commissioner Madole seconded. Motion passed on a 7-0-0-4 vote. Commissioners, Ennis, and Fang were absent at this vote. STAFF BRIEFINGS 2. January 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer Air Service Update provided by Jamy Kazanoff, AUS Air Service Development Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer Fiscal Year 2024 Grant Plan Update presented by Rajeev Thomas, Chief Financial Officer 3. 4. 5. 6. AUS Wayfinding Update presented by Jennifer Williams, Planning and Design Management Officer 7. Update on Fixed Based Operations at AUS presented by John Gallo, Commercial Management Division Manager DISCUSSION/ACTION ITEMS 8. Authorize negotiation and execution of a contract for AirportIQ airport management platform software support, maintenance, and related services with GCR, Inc. d/b/a Tadera, for a term of five years in an amount not to exceed $1,600,000. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and WomenOwned Business Enterprise Procurement Program); therefore, no subcontracting goals were established]. 2  A motion to approve was made by Commissioner Hendricks; Commissioner Valdez seconded, Commissioner Madole abstained. Motion passed on a 7-0-1-3 vote. Commissioners Rose, Ennis, and Fang were absent at this vote. 9. Authorize negotiation and execution of a contract for landing fee management software with Passur Aerospace, Inc., for a term of five years in an amount not to exceed $650,000. [Note: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority- Owned and WomenOwned Business Enterprise Procurement Program); therefore, no subcontracting goals were established]. A motion to approve was made by Commissioner Eller; Commissioner Hendricks seconded. Motion passed on an 8-0-0-3 vote. Commissioners Rose, Ennis, and Fang were absent at this vote. DISCUSSION ITEMS Discussion on the Airport Advisory Commission officer election process 10. 11. Review City Council action at the February 29, 2024 meeting – [Item 29] Authorize negotiation and execution of a contract for radio frequency engineering support with Booz Allen Hamilton, Inc., for a term of five years in an amount not to exceed $1,625,000. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. Approved on consent. 12. Review City Council action at the February 29, 2024 meeting – [Item 99] Authorize negotiation and execution of a contract for pre-construction and construction services for the Barbara Jordan Terminal Optimization - Phase 2 project with The Whiting-Turner Contracting Company, in an amount not to exceed $150,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 10.41% DBE participation.] Approved on consent. FUTURE AGENDA ITEMS  Commissioner Young requested an update on security in the garages. 3  The next regular meeting of the AAC is scheduled for Wednesday, April 10, 2024. NEXT REGULAR MEETING ADJOURNMENT Chair Wendy Price Todd adjourned the meeting at 3:49 p.m. without objection. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Tracy Thompson at tracy.thompson@flyaustin.com. The minutes were approved at the 3/13/2024 meeting on Commissioner Hendricks motion Commissioner Valdez seconded on an 8-0-0-3 vote with Commissioners Rose, Ennis, and Fang were absent. 4