Approved Minutes — original pdf

Approved Minutes

AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, OCTOBER 12, 2021 The Airport Advisory Commission convened in a Virtual Regular Meeting on Tuesday, October 12, 2021. CALL TO ORDER Chair E. Sepulveda called the Commission Meeting to order at 3:00 p.m. Commissioners in Attendance: Eugene Sepulveda – Chair Jeremy Hendricks – Secretary Billy Owens Vicky Sepulveda Ernest Saulmon Commissioners Absent: Scott Madole – Vice-Chair Jonathan Coon Chad Ennis Raymond Young Wendy Price Todd CITIZENS COMMUNICATIONS: None. 1. APPROVAL OF MINUTES a) The minutes from the meeting of September 14, 2021 were approved on Commissioner Saulmon’s motion, Commissioner Young seconded. Motion passed on an 8-0-1-1 vote. Commissioner Todd abstained. Vice Chair Madole was absent. 2. WRITTEN STAFF BRIEFINGS a) “August 2021 Financial Results” prepared by Rajeev Thomas, Deputy Chief, Finance. 1  b) “AUS Air Service Update” prepared by Jamy Kazanoff, Air Service Development. 3. VERBAL STAFF BRIEFINGS a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Shane Harbinson, Deputy Chief of Planning and Development. b) “Contracting Methodologies” presented by Rolando Fernandez, Capital Contracting Officer. 4. CONSENT AGENDA Items 4a and 4b were pulled for discussion by Chair E Sepulveda due to MBE/DBE issues. Item 4c was pulled for discussion by Chair E Sepulveda for questions regarding airport egress. Items 4d and 4e were pulled for discussion by Chair E Sepulveda due to the need to discuss the consent agenda format going forward. a) Authorize negotiation and execution of a multi-term contract with Preferred Technologies LLC to provide an access control and identity system for up to five years for a total contract amount not to exceed 6,400,000. A motion to approve was made by Secretary Hendricks; Commissioner Todd seconded. Motion passed on an 8-0-1-1 vote. Commissioner Coon abstained. Vice Chair Madole was absent. Chair E Sepulveda notes he voted in favor after SMBR staff clarified that the contract awardee is registered with the state as a veteran-owned business but is not registered with the City of Austin as an MWBE/DBE. b) Authorize negotiation and execution of a multi-term contract with Level 3 Financing, Inc. DBA Level 3 Telecom Holdings LLC, a Lumen Technologies Company, to Request for Proposals 8100 DDM3005 to provide data and telecommunications services for up to ten years for a total contract amount not to exceed $7,000,000. A motion to approve was made by Commissioner V Sepulveda; Commissioner Saulmon seconded. Motion passed on a 7-1-1-1 vote. Chair E Sepulveda voted against due to a lack of MWBE/DBE representation. Commissioner Young abstained. Vice Chair Madole was absent. c) Authorize negotiation and execution of a Job Order Assignment with Hensel Phelps Construction Co., one of the City’s Facilities Improvement Job Order Contractors, to reconfigure Austin-Bergstrom International Airport Transportation Security Administration Checkpoints 1 & 2 for a total amount not to exceed $1,500,000. A motion to approve was made by Commissioner Todd; Commissioner Coon seconded. Motion passed on an 8-1-0-1 vote. Chair E Sepulveda voted against due to considerations regarding airport egress for elderly and disabled passengers. Vice Chair Madole was absent. 2  d) Authorize negotiation and execution of a Job Order Assignment with Alpha Building Corporation for the Barbara Jordan Terminal Vertical Circulation project for a total amount not to exceed $3,000,000. A motion to approve was made by Commissioner Saulmon; Commissioner Young seconded. Motion passed on a 9-0-0-1 vote. Vice Chair Madole was absent. e) Authorize award and execution of a construction contract with Flintco LLC for the AUS Cargo Development East project in the amount of $16,584,000 plus $1,658,400 contingency, for a total contract amount not to exceed $18,242,400. A motion to approve was made by Commissioner V Sepulveda; Commissioner Saulmon seconded. Motion passed on an 8-0-1-1 vote. Commissioner Todd abstained. Vice Chair Madole was absent. 5. ACTION ITEMS a) Discussion of Consent Agenda format for agendas on future meetings. Commissioner Todd requested that the Chair and Vice Chair review items for before inclusion on the Consent Agenda. b) Review of the Boards and Commissioners Quick Guide provided by the City Clerk. 6. FOR RECOMMENDATION, AVIATION DEPARTMENT None. 7. NEW BUSINESS Council Member a) Review of Commission Recommendations and Actions to discuss with appointing City ꞏ The 11 month year-to-date revenue is $32 million over budgeted revenue. ꞏ The Covid-19 Delta Variant slowdown in travel appears modest at AUS and appears to be on a potential upward rebound. ꞏ British Airways service to and from London Heathrow (LHR) restarts tomorrow, October 13, 2021. ꞏ The AAC is mindful of the sensitivity with City of Austin contracting and infrastructure capacity given the upcoming projects related to the AEDP. b) Future Agenda Items ꞏ Commissioner V Sepulveda requested a briefing on arts projects at AUS. 3  ꞏ Chair E Sepulveda requested a continuation of the briefing from the SMBR office at a date to be determined in the future. c) Next scheduled meeting November 8, 2021 at 3:00 p.m. ADJOURNMENT Chair E. Sepulveda adjourned the meeting at 4:59 p.m. The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Tracy Thompson at (512) 530-5023. 4