Agenda — original pdf

Agenda

AIRPORT ADVISORY COMMISSION MEETING December 14, 2021 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Bakari Brock (nominated) Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES October 12, 2021 meeting. (Note: November 9, 2021 meeting was cancelled.) 2. WRITTEN STAFF BRIEFINGS a) September and October 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) Fiscal Year 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) c) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 1  3. VERBAL STAFF BRIEFINGS Executive Officer. a) “Update from the Chief Executive Officer” presented by Jacqueline Yaft, Chief b) “Principal Architect Team selection for the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development, and Shane Harbinson, Deputy Chief of Planning and Development. c) “Airline Lounge Updates” presented by Mukesh “Mookie” Patel, Chief of Business and Finance. d) “Updates on the Hilton Austin Airport” presented by Tracy Thompson, Chief of Airport Affairs, and Rajeev Thomas, Deputy Chief of Finance. 4. CONSENT AGENDA a) Authorize negotiation and execution of a contract with Associated Time Instruments Co., Inc. d/b/a Associated Time & Parking Controls to provide maintenance, repair, and support services for the automated parking guidance system, for a term of five years in an amount not to exceed $725,000. (Note: Sole source contracts are exempt from the City Code Chapter 2-9D Minority Owned and Women Owned Business Enterprise Procurement Program; therefore, no subcontracting goals were established). b) Authorize negotiation and execution of a contract with Ricondo Associates Inc, Unison Consulting, Inc, LeighFisher Inc, and Frasca Associates LLC for financial and other related consulting services, for a term of five years for a total contract amount not to exceed $2,500,000 divided among the contractors as needed for Aviation Department. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. SMBR determined this solicitation as an opportunity for the 16 certified minority-owned and women-owned businesses available to propose as a prime consultant. As a result, two minority-owned (Ricondo Associations Inc.) and women-own (Frasca Associates LLC) businesses were selected. 5. ACTION ITEMS 6. OLD BUSINESS a) Discuss and approve schedule for 2022 meetings. b) Review of AAC bylaws and mission statement. a) City Council meeting on October 14, 2021. • Approve a resolution finding the use of the Construction Manager-at- 2  Risk method of contracting, as authorized by Subchapter F, Chapter 2269 of the Texas Government Code, is the project delivery method that provides the best value to the City for the Airport Expansion and Development Program, Airfield Construction project for airfield improvements. Approved on consent. b) City Council meeting on October 21, 2021. • Authorize negotiation and execution of a Job Order Assignment with Alpha Building Corporation for the Barbara Jordan Terminal Vertical Circulation project for a total amount not to exceed $3,000,000. Approved on consent. c) City Council meeting on November 4, 2021. • Authorize negotiation and execution of a multi-term contract with Preferred Technologies LLC to provide an access control and identity management system, for up to five years for a total contract amount not to exceed $6,400,000. Approved on a 10-0 vote. • Authorize negotiation and execution of a multi-term contract with Level 3 Financing, Inc. d/b/a Level 3 Telecom Holdings, LLC to provide data and telecommunications services, for up to ten years for a total contract amount not to exceed S7,000,000. Approved on consent. • Authorize negotiation and execution of a Job Order Assignment with Hensel Phelps Construction Co., one of the City's Facilities Improvement Job Order Contractors, to reconfigure Austin Bergstrom International Airport Transportation Security Administration (TSA) Checkpoints 1 and 2 Remodel for a total amount not to exceed $1,500,000. Approved on consent. • Authorize award and execution of a construction contract with Flintco, LLC, for the AUS Cargo Development East project in the amount of $16,584,000, plus a $l,658,400 contingency, for a total contract amount not to exceed $l8,242,400. Approved on consent. a) Review of Commission Recommendations and Actions to discuss with appointing 7. NEW BUSINESS City Council Member. b) Future Agenda Items. c) Next scheduled meeting to be determined by the Commission on item 5a. Tentatively scheduled for January 11, 2022 at 3:00 PM. ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. 3 Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Tracy Thompson at (512) 530-5023 or tracy.thompson@austintexas.gov. 4