Agenda — original pdf

Agenda

AIRPORT ADVISORY COMMISSION MEETING October 12, 2021 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES September 14, 2021 meeting. 2. WRITTEN STAFF BRIEFINGS a) August 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief, Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 3. VERBAL STAFF BRIEFINGS Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development, and Shane Harbinson, 1  Deputy Chief of Planning and Development. b) “Contracting Methodologies” presented by Rolando Fernandez, Capital Contracting Officer and Cynthia Gonzales, Capital Contracting Deputy Officer. 4. CONSENT AGENDA a) Authorize negotiation and execution of a multi-term contract with Preferred Technologies LLC to provide an access control and identity management system for up to five years for a total contract amount not to exceed $6,400,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. This solicitation listed one main scope of work. There were 4 MBEs and 4 WBEs available to bid on this solicitation. There were 7 bids submitted all of which were reviewed by SMBR. Out of the 7, there were 3 bidders that elected to utilize MWBEs on the contract. However, the contractor selected was not one of the bidders that will be using subcontractors. As such, no subcontracting goals were established.) b) Authorize negotiation and execution of a multi-term contract with Level 3 Financing, Inc. d/b/a Level 3 Telecom Holdings, LLC, a Lumen Technologies company, to Request for Proposals 8100 DDM3005, to provide data and telecommunications services, for up to ten years for a total contract amount not to exceed $7,000,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. Aviation identified one main scope of work. SMBR reviewed and determined that there were no subcontracting opportunities, however, there were 12 MBEs and 1 WBE firms that would bid as a prime for this contract. All MWBEs were provided bid opportunity notifications. There were 3 responses to this solicitation. SMBR reviewed all 3, though no bidder elected to utilize MWBE subcontractors for the contract.) c) Authorize negotiation and execution of a Job Order Assignment with Hensel Phelps Construction Co., one of the City’s Facilities Improvement Job Order Contractors, to reconfigure Austin-Bergstrom International Airport Transportation Security Administration Checkpoints 1 & 2 for a total amount not to exceed $1,500,000. (Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program). MBE/WBE participation goals will be established prior to the issuance of this Job Order Assignment.) d) Authorize negotiation and execution of a Job Order Assignment with Alpha Building Corporation for the Barbara Jordan Terminal Vertical Circulation project for a total amount not to exceed $3,000,000. (Note: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority Owned and Women Owned Business Enterprise Procurement Program). 2  MBE/WBE participation goals will be established prior to the issuance of this Job Order Assignment.) e) Authorize award and execution of a construction contract with Flintco, LLC, for the AUS Cargo Development East project in the amount of $16,584,000 plus $1,658,400 for contingency, for a total contract amount not to exceed $18,242,400. (Note: Public notice was given for this solicitation through the City’s web portal. Three bids were received. Of the three bids received, none of the firms submitting were certified MBE/WBE. Flintco LLC submitted the lowest responsive bid. The contractor’s choice of work methodology provides for 30 areas of contracting opportunities. This contract will be awarded in compliance with City Code Chapter 2- 9A by meeting the goals with 12.73% MBE and 1.79% WBE participation.) a) Review of the Boards and Commissions Quick Guide provided by the City Clerk. 6. FOR RECOMMENDATION, AVIATION DEPARTMENT 5. ACTION ITEMS None. 7. NEW BUSINESS City Council Member. b) Future Agenda Items. a) Review of Commission Recommendations and Actions to discuss with appointing c) Next scheduled meeting November 9, 2021 at 3:00 PM. ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least 2 days before the meeting date. Please call Ammie Calderon, Aviation Department, at (512) 530-6605 for additional information; TTY users route through Relay Texas at 711. For more information on the Airport Advisory Commission, please contact Tracy Thompson at (512) 530-5023 or tracy.thompson@austintexas.gov. 3