REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) October 8, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Patrick Rose, Chair Bakari Brock, Vice-Chair Mike Trimble Doyle Valdez, Secretary Fang Fang Jeff Eller Jonathan Coon Cole Wilson Lyn Hendricks Scott Madole Susan Turrieta AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on September 10, 2025 STAFF BRIEFINGS 2. Briefing on August 2025 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer DISCUSSION/ACTION ITEMS 5. Discussion and possible action to approve the Airport Advisory Commission meeting calendar for Calendar Year 2026 6. Authorize three contracts for on-call planning services for Austin Aviation with RS&H, Inc., Ricondo & Assoc Inc., and Arup US, Inc., each for an initial term of three years with up to two one-year extension options in amounts not to exceed $10,100,000. Funding: $2,100,000 is available in Austin Aviation’s Operating and Capital Budgets. Funding …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Austin Aviation DATE: October 8, 2025 SUBJECT: Austin-Bergstrom International Airport Financial Update August 2025 Financial Results Passenger traffic totaled 1,772,810 in August 2025, an increase of 3% compared to August 2024. Average daily departures increased from 242 in August 2024 to 249 in August 2025, an increase of 3%. Table #1 Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements Net Income FY 2025 August FY 2024 August Variance Fav (Unfav) FY 2025 YTD FY 2024 YTD Variance YTD Fav (Unfav) 869,383 842,310 3.2% 9,849,967 10,181,337 1,131,765,544 1,111,982,563 1.8% 12,142,590,190 12,472,714,898 11,935 13,175 (9.4%) 128,052 139,072 (3.3%) (2.6%) (7.9%) $29,592,618 $26,797,926 $2,794,693 $322,633,584 $292,873,176 $29,760,408 $18,164,388 $15,032,498 ($3,131,890) $154,322,680 $138,504,219 ($15,818,461) $27,203,868 $21,375,867 ($5,828,001) $249,630,516 $213,919,338 ($35,711,178) $11,934,751 $5,422,059 $6,512,692 $82,549,068 $78,953,838 $3,595,230 Table #1 illustrates August 2025’s enplanements totaled 869,383, an increase of 3% compared to August 2024. Landing weights totaled 1.1 billion pounds in August 2025 representing an increase of 2% compared to August 2024. Cargo volume totaled 11,935 tons in August 2025, a decrease of 9% compared to August 2024. Cargo volume decreased primarily due to changes in FedEx cargo activity. Operating revenue totaled $29.6M, an increase of 10% or $2.8M compared to August 2024. The increase in operating revenue results from updated airline rates and charges in FY2025 and growth in parking revenues. Operating revenue in August 2025 is composed of 49% airline revenue, 49% non-airline revenue, and 2% interest income. Airport operating expenses totaled $18.2M for the month, an increase of 21% or $3.1M compared to August 2024. The increase in operating expenses is primarily driven by growth in airport staffing and increased contractual costs for information systems, building maintenance, and public safety (APD and ARFF). Austin Aviation reported an $11.9M surplus in August 2025, an increase of $6.5M compared to August 2024. The increase in the surplus compared to August 2024 results from a transfer to the operating fund for excess balances within the debt service reserve fund. This was previously reflected as a reduction to debt service requirements. Fiscal Year 2025 Financial Results FY2025 Year to Date (YTD) Operating Revenue totals $322.6M compared to $292.9M in FY2024, a 10% increase. Airport Operating Expenses totaled $154.3M YTD in FY2025 compared to $138.5M in FY2024, an 11% increase. Net income totals $82.5M YTD in FY2025 compared to $79.0M in FY2024, a 5% …
October 2025 Air Service Snapshot AUS quarterly seat comparisons, Q3 2025, Q4 2025 and Q1 2026 compared to 2019 (pre-Covid) in left chart, and compared to year-over-year (YOY) in right chart: Source: Cirium schedule data as of September 18, 2025. Highlights of recent air service announcements/developments include: • Aeromexico reverted back to 1x B737 from Aug 18 ‘25 onwards as opposed to 2x E190 due to downturn in U.S. demand • Air Canada will serve YUL May 2 – Oct. 24 ’25 and YVR May 1 – Oct. 25 ’25; YVR returned at 4/wk and increased to 5/wk for June – Sept ‘25; extended YUL 3/Wk for Oct 25 ’25 – Mar 27 ‘26 (now year- round) • Allegiant summary of service changes: o Extended schedules for May 14 – Sept. 2 ’25 and served 12 markets: AVL CVG DSM GRR IAD IND LAS PIT PVU SFB SRQ & TYS; o Schedules for Sept. 3 – Nov. 18 ’25, will serve 6 markets: AVL CVG DSM GRR PVU TYS; o Schedules for Nov 19 ’25 – Feb 10 ’26, will serve 7 markets: AVL, CVG, DSM, GRR, PVU, SRQ & TYS; o Schedules for Feb 11-May 13 ‘26, will serve 4 markets: CVG, DSM, GRR & PVU • American summary of service changes: o AA will serve 15 markets in Q4 2025 with 5% less seats YOY o Service for college football games: GNV (Oct 3/5) LEX (Nov 17/19) ATL (Nov 14/16) & XNA (Nov 21/23) o Service for Masters: AGS on April 6, 11 and 14 • British Airways added LHR #2 daily, eff. Mar. 31 ‘25 which will operate 6/Wk (all days except Sunday); second frequency in Summer 2025 (March 20-Oct. 25 ‘25) will be mix of B787-8 and -9; 2x service for Summer 2026 starting Mar. 29 with 1x B777-200ER and 1x B787-8 • Copa added 5th weekly PTY flight for Dec ’25 & Jan ’26; extended 5th weekly PTY frequency for April – August • Delta summary of service changes: o New markets: DEN (eff. Nov. 9 ’25); MIA (eff. Nov. 22 ’25), CUN (eff. Dec. 20 ’25); CMH & MCI (eff. June 7 ’26) o SJD originally planned as daily from Dec 20 ’25 - Jan 5 ’26, will be extended through April 12 ‘26 o PSP will be served seasonally from Nov 8 ‘25 – April 12 ’26, increasing from Saturday only to daily …
Airport Advisory Commission Calendar Year 2026 Meeting Schedule 2026 Meeting Dates January 14, 2026 February 11, 2026 March 11, 2026 April 8, 2026 May 13, 2026 June 10, 2026 July 8, 2026 August 12, 2026 September 9, 2026 October 14, 2026 November 18, 2026 December 9, 2026 Page 1 of 1
City of Austin Recommendation for Action File #: 25-2040, Agenda Item #: 10. 10/23/2025(cid:4) Posting Language Authorize three contracts for on-call planning services for Austin Aviation with RS&H, Inc., Ricondo & Assoc Inc., and Arup US, Inc., each for an initial term of three years with up to two one-year extension options in amounts not to exceed $10,100,000. Funding: $2,100,000 is available in Austin Aviation’s Operating and Capital Budgets. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Austin Financial Services. Client Department(s) Austin Aviation. Fiscal Note Funding in the amount of $2,100,000 is available in the Fiscal Year 2025-2026 Operating and Capital Budgets of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Austin Financial Services issued a Request for Proposals RFP 8100 SAR3011 for these services. The solicitation was published on April 28, 2025, and closed on May 29, 2025. Of the six offers received, the proposals submitted by the recommended contractors represented best value to the City based on the solicitation’s evaluation criteria. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142565. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractors identified subcontracting opportunitiesv. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 8, 2025 - To be reviewed by the Airport Advisory Commission. City of Austin Page 1 of 2 Printed on 9/29/2025 powered by Legistar™ (cid:5) (cid:6) File #: 25-2040, Agenda Item #: 10. 10/23/2025(cid:4) Additional Backup Information: The contracts will provide on-call planning services to support implementation of the Airport Master Plan and Austin Aviation’s expansion program, the Airport Expansion Development Program (AEDP). Ongoing airport growth also requires planning support beyond the current program, including development of a perpetual Capital Improvement Program and longer-range initiatives that anticipate future infrastructure needs. This approach aligns with the planning …
City of Austin Recommendation for Action File #: 25-2041, Agenda Item #: 11. 10/23/2025(cid:4) Posting Language Authorize a contract for onsite emergency and routine repairs, parts, and services for airline boarding auxiliary equipment for Austin Aviation with ITW GSE, Inc. for an initial term of three years with up to two one-year extension options in an amount not to exceed $1,250,000. Funding: $250,000 is available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Austin Financial Services. Client Department(s) Austin Aviation. Fiscal Note Funding in the amount of $250,000 is available in the Fiscal Year 2025-2026 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Sole Source. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: This contract will provide emergency repair services and replacement parts for Ground Power and Preconditioned air equipment for the passenger boarding bridges which are used during passenger pre-flight boarding and un-boarding services. This contract will allow Aviation to purchase the required original equipment manufacturer (OEM) parts for the ongoing in-house maintenance and repair activities while providing OEM maintenance oversight and emergency repairs by ITW GSE, Inc. factory trained and certified technicians. City of Austin Page 1 of 2 Printed on 9/29/2025 powered by Legistar™ (cid:5) (cid:6) File #: 25-2041, Agenda Item #: 11. 10/23/2025(cid:4) ITW GSE, Inc. is the original equipment manufacturer of the Ground Power and Preconditioned units and sole supplier of all associated spare parts. If this contract is not approved, Aviation may not be able to ensure that the passenger boarding bridge equipment is operating in a safe, efficient manner, and is available at all times. Contract Details: Contract Term Initial Term Optional Extension 1 Optional Extension 2 Total Length of Term Contract Authorization 3 years 1 year 1 year 5 years $750,000 $250,000 $250,000 $1,250,000 Note: Contract Authorization amounts are based on the City’s estimated annual usage. City of Austin Page 2 of …
City of Austin Recommendation for Action File #: 25-2042, Agenda Item #: 12. 10/23/2025(cid:4) Posting Language Authorize a contract for airport security systems maintenance and support for Austin Aviation with DG Investment Holdings 2, Inc. d/b/a Convergint Technologies LLC, for an initial term of five years with up to two one-year extension options in an amount not to exceed $22,000,000. Funding: $3,184,000 is available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Austin Financial Serviced. Client Department(s) Austin Aviation. Fiscal Note Funding in the amount of $3,184,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Austin Financial Services issued a Request for Proposals solicitation RFP 8100 SAR3012 for these services. The solicitation published on May 26, 2025, and closed on June 24, 2025. The proposal submitted by the recommended contractor was the only responsive offer received. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at: <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142553>. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to AustinFinancial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 8, 2025 - To be reviewed by the Airport Advisory Commission. City of Austin Page 1 of 2 Printed on 9/29/2025 powered by Legistar™ (cid:5) (cid:6) File #: 25-2042, Agenda Item #: 12. 10/23/2025(cid:4) Additional Backup Information: This contract will provide comprehensive support for critical airport security systems, including hardware and software maintenance, system repairs, installation services, and full-time on-site technical support. Covered systems include access control, video management and security cameras, and identity management (badging) systems. These components are critical to safeguarding airport operations and ensuring compliance with Federal Airport Security Regulations outlined in 49 CFR Part 1542. The contract is essential to ensure these systems remain reliable, secure, minimizing downtime and enabling rapid …
City of Austin Recommendation for Action File #: 25-2043, Agenda Item #: 13. 10/23/2025(cid:4) Posting Language Authorize a contract for airport markings and rubber removal services for Austin Aviation with Samuel Leslie Bryson d/b/a CKS Runway Services, LLC, for an initial term of three years with up to two one-year extension options in an amount not to exceed $4,000,000. Funding: $800,000 is available in the Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Austin Financial Services. Client Department(s) Austin Aviation. Fiscal Note Funding in the amount of $800,000 is available in the Fiscal Year 2025-2026 Operating Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Austin Financial Services issued an Invitation for Bids solicitation IFB 8100 SAR1010 for these services. The solicitation published on July 15, 2025, and closed on August 14, 2025. Of the five offers received, the bid submitted by the recommended contractor was the lowest responsive bid recieved. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at <https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142755>. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: October 8, 2025 - To be reviewed by the Airport Advisory Commission. City of Austin Page 1 of 2 Printed on 9/29/2025 powered by Legistar™ (cid:5) (cid:6) File #: 25-2043, Agenda Item #: 13. 10/23/2025(cid:4) Additional Backup Information: This contract will provide essential maintenance services for the Austin-Bergstrom International Airport (AUS), including runway rubber removal and airfield markings removal of Airport Markings. Rubber deposits on runways accumulate due to frequent jet aircraft landings, reducing friction and posing safety hazards, especially in rising temperatures. To maintain safe braking performance and directional control, rubber removal must occur at least every six months, as required by the Federal Aviation Administration (FAA) Advisory Circular …
City of Austin Recommendation for Action File #: 25-2184, Agenda Item #: 11/6/2025(cid:4) Posting Language Authorize a contract for elevator and escalator repair and preventive maintenance services for Austin Aviation with Schindler Elevator Corporation, for an initial term of three years with up to two one-year extension options in an amount not to exceed $12,214,346. Funding: $2,736,203 is available in the Operating Budget of Austin Aviation. $227,580 is available in the Capital Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Austin Financial Services. Client Department(s) Austin Aviation. Fiscal Note Funding in the amount of $2,736,203 is available in the Fiscal Year 2056-2026 Operating Budget of Austin Aviation. Funding in the amount of $227,580 is available in the Capital Budget of Austin Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Procurement Language: Multiple cooperative purchase programs were reviewed for these services. Austin Aviation has determined this contractor best meets the needs of the department to provide these services required for the City. MBE/WBE: Cooperative agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program); therefore no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to Austin Financial Services - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: October 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide preventative maintenance, repairs, inspections, modernization, and dedicated on-site services for all elevators, escalators, and related systems at Austin-Bergstrom International Airport. These systems are critical to airport operations and proper maintenance will enhance the airport passenger experience and ensure reliable and efficient airport infrastructure. The contractor will provide dedicated onsite City of Austin Page 1 of 2 Printed on 10/1/2025 powered by Legistar™ (cid:5) (cid:6) File #: 25-2184, Agenda Item #: 11/6/2025(cid:4) staff for a rapid response for any potential problems, as well as be required to maintain all systems with a 98% uptime. This contract is a new contract with requirements in the scope of work specific to Austin Aviation needs to support critical systems at the airport. The contractor and staff are required to be certified by the Texas Department of Licensing and Regulation. Omnia is cooperative purchasing association recognized under Texas procurement statutes. Cooperative associations, …
