REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) February 12, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on January 8, 2025 STAFF BRIEFINGS Officer 2. Briefing on December 2024 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Briefing on AUS 2024 Special Events Response and Operations presented by Sam Haynes, Deputy Chief Communications and Marketing Officer DISCUSSION/ACTION ITEMS 6. Approve an ordinance amending the Fiscal Year 2024-2025 Aviation Department Airport Subordinate Obligation Fund Budget (Ordinance No. 20240814-007) to increase transfers in by $1,500,000 and increase appropriations by $1,500,000 for interest payments and other costs associated with the anticipated draws on the Airport System Subordinate Lien Revolving Revenue Note Program. …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES January 8, 2024, 3:00 PM The Airport Advisory Commission convened in a regular meeting on January 8, 2024, at 6310 Wilhelmina Delco Dr., Room 1405 Austin, Texas 78752 Wendy Price Todd called the regular meeting to order at 3:01 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Scott Madole Doyle Valdez Jeff Eller Commissioners in Attendance Remotely: Bakari Brock, Vice-Chair Jonathan Coon Commissioners Absent: Chad Ennis Fang Fang PUBLIC COMMUNICATION: GENERAL NONE APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on December 11, 2024. A motion to approve was made by Commissioner Rose; Commissioner Hendricks seconded. The motion passed on a 8-0-0-3 vote. Commissioners Ennis, Valdez, and Fang Fang were absent at this vote. 2. Briefing on November 2024 Financial Results presented by Rajeev Thomas, Chief STAFF BRIEFINGS Financial Officer Rajeev Thomas provided briefing. Jamy Kazanoff provided briefing. 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Air Service Development and Airline Industry Trends presented by Jamy Kazanoff, AUS Air Service Development, and Kevin Schorr, Vice President, Campbell-Hill Aviation Group Jamy Kazanoff and Kevin Schorr provided briefing and addressed questions from the Commission. 5. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer Lyn Estabrook provided briefing. DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of an amendment to a Department of Aviation lease with the Transportation Security Administration (TSA) to add two (2) one-year option periods, and to provide for the issuance of a rent credit to TSA for reimbursement of costs incurred for remediation and site work on their leased premises, in an amount not to exceed $195,353.74. Funding: $55,968.74 is available in the Fiscal Year 2024-25 Operating Budget of the Department of Aviation. Funding for the remaining agreement term is contingent upon available funding in future budgets. A motion to approve was made by Commissioner Hendricks; Commissioner Eller seconded. The motion passed on a 9-0-0-2 vote. Commissioners Ennis and Fang Fang were absent at this vote. 7. Authorize a contract for original equipment manufacturer baggage handling system parts for the Department of Aviation with Siemens Logistics, LLC, for an initial term of three years with up to two one-year extension options, for a total contract amount not to exceed $2,5000,000. Funding: $375,000 …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: February 12, 2025 SUBJECT: Austin-Bergstrom International Airport (AUS) Update December 2024 Financial Results Passenger traffic totaled 1,826,157 in December 2024, an increase of 1.3% compared to December 2023. Average daily departures decreased from 261 in December 2023 to 237 in December 2024, a decrease of 24 daily departures or 9.1% resulting from capacity reductions to better match demand by air carriers. Table #1 FY 2025 FY 2024 Variance December December Fav (Unfav) FY 2025 YTD FY 2024 YTD Variance YTD Fav (Unfav) Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements Net Income 926,479 920,528 0.6% 2,768,019 2,892,119 1,089,210,074 1,169,216,644 (6.8%) 3,316,264,851 3,598,240,392 12,336 13,539 (8.9%) 37,577 37,608 (4.3%) (7.8%) (0.1%) $28,687,714 $24,869,685 $3,818,028 $87,996,470 $79,481,621 $8,514,848 $13,214,770 $11,778,365 ($1,436,405) $39,380,857 $36,007,709 ($3,373,148) $21,707,597 $18,564,748 ($3,142,849) $63,005,313 $56,375,414 ($6,629,899) $6,980,116 $6,304,938 $675,179 $24,991,157 $23,106,207 $1,884,949 Table #1 illustrates December 2024’s enplanements totaled 926,479, an increase of 0.6% compared to December 2023. Landing weights totaled 1.1 billion pounds in December 2024 representing a decrease of 6.8% compared to December 2023. Cargo volume totaled 12,336 tons in December 2024, a decrease of 8.9% compared to December 2023. December 2024 operating revenue totaled $28.7M, an increase of 15.4% or $3.8M compared to December 2023. The increase in operating revenue primarily results from updated airline rates and charges in FY2025. December 2024 operating revenue is composed of 51.6% airline revenue, 47.4% non-airline revenue, and 1.0% interest income. Airport operating expenses totaled $13.2M for the month, an increase of 12.2% or $1.4M compared to December 2023. The increase in expenses is due to improved staffing, higher costs for APD and ARFF units, and increased contractual costs related to information systems and maintenance. AUS reported a $7.0M surplus in December 2024, an increase of $0.7M or 10.7% compared to December 2023. Fiscal Year 2025 Financial Results FY2025 Year to Date (YTD) Operating Revenue totals $88.0M compared to $79.5M in FY2024, a 10.7% increase. Airport Operating Expenses totaled $39.4M YTD in FY2025 compared to $36.0M in FY2024, a 9.4% increase. Net income totals $25.0M YTD in FY2025 compared to $23.1M in FY2024, an 8.2% increase. Table #2 Approved Budget - Seasonalized FY 2025 FY 2025 Budget vs. YTD Variance Budget vs. YTD Variance YTD $ Fav (Unfav) % Fav (Unfav) Operating Revenue Airport OPEX Total Requirements Net Income $88,010,270 $87,996,470 ($13,800) …
February 2025 Air Service Snapshot AUS quarterly seat comparisons, Q1 2025 and Q2 2025 compared to 2019 (pre-Covid) in left chart, and compared to year over year (YOY) 2024 in right chart: Source: Cirium schedule data. Highlights of recent air service announcements/developments include: • Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 on Oct. 28 ’24; added MEX #2 effective June 26 ‘25; both flights will be operated with 99-seat E190 for a 24% capacity increase instead of the 1x daily 160-seat B737 • Air Canada will serve YUL May 2 – Oct. 24 ’25, and YVR May 1 – Oct. 25 ’25; YVR will return at 4/wk and increase to 5/wk for June – September ‘25; AC upgauged YYZ from A319 (136 seats) to A320 (168 seats) eff. May 1 ‘25 • Allegiant closed its AUS crew base on January 7 ‘25 - service is permanently cancelled to BZN, FSD, SDF & SNA; extended schedules for Feb 12 – May 13 ’25 and will serve 6 markets: AVL CVG DSM GRR PVU & TYS; extended schedules for May 14 – Sept. 2 ’25 and will serve 12 markets: AVL CVG DSM GRR IAD IND LAS PIT PVU SFB SRQ & TYS (G4 served 18 markets in 2024 during this same time period) • American summary of 2024/2025 service changes: o Discontinued ABQ, BNA, BOS, BZN, CVG, CZM, EGE, ELP, IAD, IND, JAX, LAS, LIR, MBJ, MCI, MCO, MEM, MSY, NAS, OKC, PUJ, PSP, PVR, RDU, RNO, RNO, RSW, SMF, SNA, TPA & TUL o Suspended SJD from Jan 7’ 25 – Feb 12’ 25 o AA will serve 14 markets from AUS in Q1 2025 with 27% reduction in seat capacity YOY o Added MSY service for Super Bowl on Feb 6, 7 & 10 ‘25 o Added AGS roundtrips on April 6, 11 & 14 ’25 for the Masters • British Airways downgauged LHR #1 from A350-1000 (331 seats) to B777-200ER (272 seats) starting Mar. 29 ‘25; added LHR #2 daily, eff. Mar. 31 ‘25 which will operate 6/Wk (all days but Sunday); second frequency in Summer 2025 (March 20-October 25 2025) will be mix of B787-8 and -9 • Copa added extra flights on March 9, 16 & 23 (Sundays) • Delta summary of service changes: o New markets: MSY (eff. Feb. 27 ’25), ECP (eff. Mar. 9 ’25), IND, JAX & MEM (eff. May …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission February 2025 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Project Updates Cargo Development East Fuel Facility Utility Infrastructure Campus-Wide Central Utility Plant Relocation Parking and Landside: West Garage ○ ○ ○ ○ West Gate Expansion ○ ○ ○ West Infill and TSA Checkpoint 3 Expansion Airfield Infrastructure – Midfield Taxiways ○ Concourse B and Tunnel ○ Arrivals and Departures Hall ○ ● Appendix ○ ○ Project Details Project Descriptions 2 Project Updates Utility Infrastructure Campus-Wide (UICW) ● Latest Updates ○ UICW Phase A complete ○ Construction manager at risk pre- construction service Notice To Proceed in February 2025 ● Anticipated Timeline ○ Design: Q3 2024 – Q1 2026 ○ Preconstruction: Q1 2025 – Q1 2026 ○ Build: Q4 2025 – Q4 2027 4 Central Utility Plant Relocation ● Latest Updates ○ Preliminary Validation Report (PVR) due late February 2025 ● Anticipated Timeline ○ Design: Q4 2024 – Q4 2025 ○ Build: Q1 2026 – Q3 2028 5 Current Central Utility Plant Parking and Landside: West Garage Lot B ● Latest Updates ○ 90% drawings completed ○ Groundbreaking tentatively scheduled for end of February 2025 ○ Multiple sub-contractor outreach events completed. ● Anticipated Timeline ○ Design: Q3 2024 – Q3 2025 ○ Build: Q1 2025 – Q1 2028 Conceptual rendering 6 West Gate Expansion ● Latest Updates ○ Roof truss steel continues being set ○ Curtainwall steel is set for glass glazing install ○ Scaffolding in place for glazing install ○ Gate 30 passenger boarding bridge returned to ○ Gate 28 passenger boarding bridge replacement service in progress ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 7 East façade curtainwall steel is set with scaffolding erected. Fuel Facility ● Latest Updates ○ Waiting for AOA landscaping to be fully established. Contractor has until March 2025 ○ Installation of the decorative screening fence is nearly complete ● Anticipated Timeline ○ Activate: Q2 2025 8 View of dyke area – looking north West Infill & TSA Checkpoint 3 Expansion *As part of the Outbound Baggage Handling System project ● Latest Updates ○ Large mechanical equipment has been placed ○ Hangars and supports for the mechanical and electrical continues ○ Interior framing continues ● Anticipated Timeline ○ Build: Q1 2024 – Q1 2026 9 Large Mechanical Equipment Crane Pick & Interior Framing …
AUS 2024 Special Events Response & Operations Sam Haynes AUS Deputy Chief Agenda • 2024 & Top Busiest Days Review • AUS Preparedness & Response: Overview • AUS Public Communications • Operations • Questions 2 2024: 21.76 Million Annual Passengers Second Busiest Year Ever • Average day: 27,000 – 30,000 departing travelers • Holidays & special events: 35,000 – 40,000 departing travelers • Busiest day: 44,043– Monday after F1 • 6 out of 10 top busiest days occurred in 2024 Prep for many different events throughout the year Holidays; Conferences; Sporting and music events Events can overlap: SXSW & Spring Break; Conferences and UT games 3 Top 5 Busiest Days Date People Screened by TSA Event Monday, October 21, 2024 Monday, October 23, 2023 Monday, October 24, 2022 Thursday, April 11, 2024 Sunday, October 20, 2024 44,043 43,243 42,241 39,967 39,380 Monday after F1 race Monday after F1 race Monday after F1 race Thursday after total solar eclipse Sunday F1 race day 4 AUS Preparedness, Response • Airport stakeholder coordination • Federal partners (TSA, FAA, and CBP) • Airlines • Concessions and other business partners • Department Operations Center • AUS Event Response Teams • Frontline staff + administrative and support staff • Finance; HR; Community Affairs; Planning & Development and more • Assigned to roles to support customers, wayfinding and crowd control 5 AUS Preparedness, Response AUS Event Response Team 2024 Activations March April May June + July Aug. + Sept. October Nov. + Dec. March Madness = 4 weeks in a row, 5 days a week Country Music Awards Moto GP UT Graduation Independence Day End of Summer GT World Challenge CrowdStrike global outage Total Solar Eclipse Summer Break Memorial Day ACL Week 1 Thanksgiving ACL Week 2 Formula 1 and UT + Georgia game Dec. 6 – One- off day of high passenger volumes Christmas 6 Labor Day UT + ULM game UT + Mississippi game 7 AUS Public Communication Proactive, Comprehensive Comms • Leverage paid, owned and earned media • Hotel + lodging partner tool kit • Press release & media alerts to busy days • Interviews leading up to and during busy days • Social media & website content regularly updated • F1 2024: Partnership with COTA to run ads during the races; Partnerships with UT and Georgia; Paid aerial ads 8 Questions? Visit FlyAustin.com for the latest AUS news & info 9
City of Austin Recommendation for Action File #: 25-0229, Agenda Item #: 3/6/2025 Posting Language Approve an ordinance amending the Fiscal Year 2024-2025 Aviation Department Airport Subordinate Obligation Fund Budget (Ordinance No. 20240814-007) to increase transfers in by $1,500,000 and increase appropriations by $1,500,000 for interest payments and other costs associated with the anticipated draws on the Airport System Subordinate Lien Revolving Revenue Note Program. Funding: $1,500,000 is available in the Fiscal Year 2024-2025 Aviation Department Operating Fund. Lead Department Aviation Fiscal Note Funding in the amount of $1,500,000 is available in the Fiscal Year 2024-2025 Aviation Department Operating Fund. A fiscal note is attached. For More Information: Ghizlane Badawi, Aviation, Chief Executive Officer, 512-530-8846; Rajeev Thomas, Aviation, Chief Financial Officer, 512-530-2463 Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission - February 12, 2025 Additional Backup Information: The Note Program is created to provide short-term financing to fund the Aviation Department’s Airport Expansion and Development Program (AEDP). The Note Program allows the City to issue short term notes for qualifying capital projects at the Airport, minimizing borrowing costs and providing greater flexibility to manage Airport’s cash needs. This budget amendment is to accommodate the interest payments and any unused balance fees associated with the anticipated draws on the Airport System Subordinate Lien Revolving Revenue Note Program within the Airport Subordinate Obligation Fund. The Airport System Subordinate Lien Revolving Revenue Note Program was established with Ordinance No. 20250130-013, approved on consent by City Council on January 30, 2025. The Airport anticipates executing on the Note Program in Fiscal Year 2024-2025 based on expenditures in the AEDP capital projects. The Airport Operating Fund has appropriated budget in Fiscal Year 2024-2025 for the cost of issuance, interest payments, and other associated fees. Ordinance No. 20250130-013 declares any Program Notes and the Note Program Costs to be Subordinate Obligations under the Revenue Bond Ordinances and, in accordance with Article 6 in the Ordinance, on a monthly basis the Airport will transfer funds from the Airport Operating Fund to the Airport Subordinate Obligation Fund in an amount sufficient to cover anticipated interest payments and any unused balance fees. City of Austin Page 1 of 1 Printed on 2/5/2025 powered by Legistar™
City of Austin Recommendation for Action File #: 25-0242, Agenda Item #: 3/6/2025(cid:4) Posting Language Authorize a contract for asphalt parking lot and roads construction, rehabilitation and repair at Austin- Bergstrom International Airport for Capital Delivery Services with Alpha Paving Industries LLC, for an initial term of two-years with up to three one-year extension options in the amount of $24,000,000. Funding: $18,900,000 is available in the Department of Aviation’s Capital Budget. Funding for the remaining optional contract terms is contingent upon available funding in future budgets. Lead Department Financial Services Department. Managing Department(s) Capital Delivery Services. Amount and Source of Funding Funding in the amount of $18,900,000 is available in the Capital Budget of the Department of Aviation. Funding for the remaining optional contract terms is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 6100 CLMC1073 for these services. The solicitation was issued on November 11, 2024, and closed on December 19th, 2024. Of the three offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141163. MBE/WBE: This contract will be awarded in compliance with City Code Chapter 2-9A (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 5.74% MBE and 1.61% WBE participation. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: February 12, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: City of Austin Page 1 of 2 Printed on 2/7/2025 powered by Legistar™ (cid:5) (cid:6) File #: 25-0242, Agenda Item #: 3/6/2025(cid:4) The contract involves a comprehensive scope of work that includes the repair, construction, modification, and rehabilitation of existing parking lots and roadways at the Austin-Bergstrom International Airport (AUS). This encompasses a wide range of services such as subgrade repair to address structural issues, curb repairs to maintain proper drainage and traffic flow, and the application of seal coats to protect and extend the lifespan of the surfaces. Additionally, the contract covers striping to ensure clear traffic flow …
