REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) January 8, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on December 11, 2024 STAFF BRIEFINGS Officer 2. Briefing on November 2024 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Air Service Development and Airline Industry Trends presented by Jamy Kazanoff, AUS Air Service Development, and Kevin Schorr, Vice President, Campbell-Hill Aviation Group 5. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of an amendment to a lease with the Transportation Security Administration (TSA) to add two (2) one-year option periods, and to provide for the issuance of a rent credit to TSA for reimbursement of costs incurred for remediation and site …
REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) January 8, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on December 11, 2024 STAFF BRIEFINGS Officer 2. Briefing on November 2024 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Air Service Development and Airline Industry Trends presented by Jamy Kazanoff, AUS Air Service Development, and Kevin Schorr, Vice President, Campbell-Hill Aviation Group 5. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of an amendment to a Department of Aviation lease with the Transportation Security Administration (TSA) to add two (2) one-year option periods, and to provide for the issuance of a rent credit to TSA for reimbursement of costs incurred for …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES December 11, 2024, 3:00 PM The Airport Advisory Commission convened in a regular meeting on December 11, 2024 at 6310 Wilhelmina Delco Dr., Room 1405 Austin, Texas 78752 Secretary Patrick Rose called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Patrick Rose, Secretary Raymond Young Scott Madole Jeff Eller Commissioners in Attendance Remotely: Wendy Price Todd, Chair Jeremy Henricks Jonathan Coon Commissioners Absent: Bakari Brock,Vice-Chair Chad Ennis Doyle Valdez Fang Fang PUBLIC COMMUNICATION: GENERAL NONE APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on November 13, 2024. A motion to approve was made by Commissioner Eller; Commissioner Madole seconded. The motion passed on a 7-0-0-4 vote. Commissioners Brock, Ennis, Valdez, and Fang Fang were absent at this vote. 2. Briefing on October 2024 Financial Results presented by Rajeev Thomas, Chief Financial STAFF BRIEFINGS Officer Rajeev Thomas gave briefing. 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development Jason Alexander, Deputy Chief of Airport Affairs, provided briefing in Jamy Kazanoff’s absence. 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer Lyn Estabrook gave briefing. 5. Briefing on BATX Pipeline Project presented by Andy Saenz and Jake Reint on behalf of Flint Hills Resources Andy Saenz and Jake Reint provided briefing. DISCUSSION/ACTION ITEMS NONE DISCUSSION ITEMS 6. Review City Council action at the November 21, 2024 meeting – [Item 36] Authorize negotiation and execution of a contract for onsite baggage handling system maintenance and repair support services for the Department of Aviation with Siemens Logistics LLC, for an initial term of three years with two one-year extensions, for a total contract amount not to exceed $32,500,000. Funding: $4,875,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Approved on consent. Staff noted for the record that this item was approved on consent by City Council on November 21, 2024. 7. Review of City Council action at the November 21, 2024 meeting – [Item 37] Authorize negotiation and execution of a contract for an emergency notification system for the Austin-Bergstrom International Airport for the Department of Aviation with Everbridge, Inc., for an initial term of one year with two one-year extension options, for a …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: January 8, 2025 SUBJECT: Austin-Bergstrom International Airport (AUS) Update November 2024 Financial Results Passenger traffic totaled 1,769,872 in November 2024, a decrease of 7.4% compared to November 2023. Average daily departures decreased from 271 in November 2023 to 240 in November 2024, a decrease of 31 daily departures or 11.5% resulting from capacity reductions to better match demand by air carriers. Table #1 FY 2025 FY 2024 Variance November November Fav (Unfav) FY 2025 YTD FY 2024 YTD Variance YTD Fav (Unfav) Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements Net Income 892,589 957,892 (6.8%) 1,841,540 1,971,591 1,069,633,500 1,171,506,498 (8.7%) 2,227,054,777 2,429,023,748 11,631 12,206 (4.7%) 25,241 24,069 (6.6%) (8.3%) 4.9% $28,081,264 $26,033,130 $2,048,134 $59,308,756 $54,611,936 $4,696,820 $13,949,835 $13,381,378 ($568,457) $26,166,087 $24,229,343 ($1,936,743) $21,658,143 $20,170,613 ($1,487,530) $41,297,716 $37,810,666 ($3,487,049) $6,423,120 $5,862,517 $560,603 $18,011,040 $16,801,270 $1,209,771 Table #1 illustrates November 2024’s enplanements totaled 892,589, a decrease of 6.8% compared to November 2023. Landing weights totaled 1.1 billion pounds in November 2024 representing a decrease of 8.7% compared to November 2023. Cargo volume totaled 11,631 tons in November 2024, a decrease of 4.7% compared to November 2023. November 2024 operating revenue totaled $28.1M, an increase of 7.9% or $2.0M compared to November 2023. The increase in operating revenue primarily results from updated airline rates and charges in FY2025. Non-Airline revenues are impacted by the decrease in passenger traffic in the month. November 2024 operating revenue is composed of 51.1% airline revenue, 47.6% non-airline revenue, and 1.3% interest income. Airport operating expenses totaled $13.9M for the month, an increase of 4.2% or $0.6M compared to November 2023. Expenses are elevated in the month of November in both 2023 and 2024 due to gainsharing payout in the month. The increase in expenses is due primarily to improved staffing. AUS reported a $6.4M surplus in November 2024, an increase of $0.6M or 9.6% compared to November 2023. Fiscal Year 2025 Financial Results FY2025 Year to Date (YTD) Operating Revenue totals $59.3M compared to $54.6M in FY2024, an 8.6% increase. Airport Operating Expenses totaled $26.2M YTD in FY2025 compared to $24.2M in FY2024, an 8% increase. Net income before federal relief funding totals $18M YTD in FY2025 compared to $16.8M in FY2024, a 7.2% increase. Table #2 Approved Budget - Seasonalized FY 2025 FY 2025 Budget vs. YTD Variance Budget …
January 2025 Air Service Snapshot AUS quarterly seat comparisons, Q1 2025 and Q2 2025 compared to 2019 (pre-Covid) in left chart, and Q1 2025 and Q2 2025 compared to year over year (YOY), 2024, in right chart: Source: Cirium schedule data. Highlights of recent air service announcements/developments include: • Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 on Oct. 28 ’24 • Air Canada will serve YUL May 2 – Oct. 24 ’25, and YVR May 1 – Oct. 25 ’25; YVR will return at 4/wk and increase to 5/wk for June – September ‘25; AC upgauges YYZ from A319 (136 seats) to A320 (168 seats) eff. May 1 ‘25 • Allegiant will close its AUS crew base on January 7 ‘25 - service is permanently cancelled to BZN, FSD, SDF & SNA; extended schedules for Feb 12 – May 13 ’25 and will serve 6 markets: AVL CVG DSM GRR PVU & TYS; extended schedules for May 14 – Sept. 2 ’25 and will serve 12 markets: AVL CVG DSM GRR IAD IND LAS PIT PVU SFB SRQ & TYS (G4 served 18 markets in 2024 during this same time period). • American summary of 2024/2025 service changes: o Discontinued ABQ, BNA, BOS, BZN, CVG, CZM, EGE, ELP, IAD, IND, JAX, LAS, LIR, MBJ, MCI, MCO, MEM, MSY, NAS, OKC, PUJ, PSP, PVR, RDU, RNO, RNO, RSW, SMF, SNA, TPA & TUL o Suspended SJD from Jan 7’ 25 – Feb 12’ 25 o AA will serve 13 markets from AUS in Q1 2025 with 27% reduction in seat capacity YOY o Added MSY service for Super Bowl on Feb 6, 7 & 10 2025 o Following flights added for college football games: ▪ XNA roundtrip on Nov 15 & 17 ’24 ▪ LEX-AUS on Nov 22 ’24 and AUS-LEX on Nov 24 ‘24 ▪ AUS-ATL on Dec. 31 and return on Jan. 1 for Peach Bowl • British Airways downgauged LHR #1 from A350-1000 (331 seats) to B777-200ER (272 seats) starting March 29 ‘25; added LHR #2 daily, eff. Mar. 31 ‘25 which will operate 6/Wk (all days but Sunday); second frequency in Summer 2025 (March 20-October 25 2025) will be mix of B787-8 and -9 • Delta summary of service changes: o New markets: MSY (eff. Feb. 27 ’25), ECP (eff. Mar. 9 ’25), IND, JAX & MEM (eff. May 7 ’25), SFO & TPA …
AUS Air Service Update January 8, 2025 Air Service Development & Airline Industry Trends Why Air Service Needs Development Airlines are focused on maximizing profits Aircraft are moveable assets Identify opportunities for growth and weaknesses where an action may be needed The competition is global We’re focused on what’s best for the air service needs of our community 2 Airlines Have Various Factors That Help Narrow Down Opportunities Goal to maximize revenue and strategic priorities Influential Factors: Competition OA Projected Performance Vetting Process: Forecast Revenue Details List of Potentials Station Costs Data Analysis Aircraft Availability Scheduling Industry & Other Data: DOT O&D: Market size & Fares T100: Load Factor Population & Demographics Airline Trends Seasonality/ DOW Operational Viability Regulatory Issues Plan Executive Team And Board Approval 3 Functions of Network Planning The planning team must always be balancing many various functions that all play an integral role in building a successful network. Internal Reporting & Comm. Planning Market Exit Evaluations Capacity Adjustments Forecasting New Market Research Economic Outlooks Competitive Analysis Strategy Planning 4 Significant Consolidation Since Deregulation Consolidations results in 80% of Domestic Capacity (ASMs) provided by five carriers Present 1978 Northwest Republic Delta Western Pan Am United Continental Texas Int’l Eastern Frontier Southwest ATA American AirCal Ozark TWA Allegheny Piedmont PSA Alaska 5 (Delta receives Europe and Shuttle, United acquires Pacific and Asia) 1990 Northwest Delta United Continental Morris Air Muse Air Southwest ATA American Reno Air TWA USAir Trump Shuttle America West Alaska 2000 Northwest Delta United Continental AirTran Southwest ATA American TWA US Airways America West Alaska Virgin America Recent Industry Trends Aircraft Competition Relationships Infrastructure Global Economic ̶ Pratt & Whitney GTF Engine issue/grounding ̶ Expansion of A321XLR & 737 MAX flying ̶ A220 flexibility ̶ 737-7 /10 MAX certification delays ̶ Premium economy ̶ Boeing strike ̶ Overcapacity in domestic market? ̶ Types of revenue across competing network segments ̶ Alaska/Hawaiian Merger ̶ Spirit future? ̶ Fares and inflation ̶ Startup v. Startup ̶ Condor/Lufthansa agreement ̶ Alliances have covered for another partner, now can expand ̶ Joint Venture planning timeline ̶ Airline teams have changed ̶ Goals of interlining remain ̶ Codesharing ̶ Changes post pandemic (50 seaters) key airports challenging – even post pandemic (NY reductions) ̶ Airline gate squatting/grab ̶ CBP availability, hours ̶ Dublin capacity cap ̶ Japan’s ̶ Pace and recovery of China reopening ̶ Tourism flows ̶ Recent CAT …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission January 2025 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Project Updates Cargo Development East Fuel Facility Utility Infrastructure Campus-Wide Central Utility Plant Relocation Parking and Landside: West Garage ○ ○ ○ ○ West Gate Expansion ○ ○ ○ West Infill and TSA Checkpoint 3 Expansion ○ Airfield Infrastructure – Midfield Taxiways ○ Concourse B and Tunnel ○ Arrivals and Departures Hall ● Appendix ○ ○ Project Details Project Descriptions 2 Project Updates Utility Infrastructure Campus-Wide (UICW) ● Latest Updates ○ UICW Phase A design started on September 9, 2024 ○ UICW construction manager at risk Council awarded to Sundt/Archer Western, a Joint Venture on July 18, 2024 ○ Construction manager at risk pre- construction service Notice To Proceed in mid-January 2025 ● Anticipated Timeline ○ Design: Q3 2024 – Q1 2026 ○ Preconstruction: Q1 2025 – Q1 2026 ○ Build: Q4 2025 – Q3 2027 4 Central Utility Plant Relocation ● Latest Updates ○ 12/20/24: First 30 days: Design Builder provided Design Criteria Manual evaluation with scope, cost and schedule recommendations for AUS approval ● Anticipated Timeline ○ Procurement: NTP for Preliminary & Schematic Design completed November 21, 2024 ○ Design: Q4 2024 – Q4 2025 ○ Build: Q4 2025 – Q2 2028 5 Current Central Utility Plant Parking and Landside: West Garage Lot B ● Latest Updates ○ Resubmitted Formal Site Development Permit (U1) and received comments from Austin Development Services Dept (DSD) ○ 60% drawings reviewed by AUS and submitted to DSD Public Project Review Process for building permit mid design consultation ○ Multiple sub-contractor outreach events held in November and December. ● Anticipated Timeline ○ Design: Q3 2024 – Q3 2025 ○ Build: Q1 2025 – Q1 2028 6 Conceptual rendering West Gate Expansion ● Latest Updates ○ Roof trusses delivered and assembled on the site ○ Structural steel for art wall installed ○ Concrete slab pours for mezzanine and rooftop mechanical space continue ○ Gate 30 passenger boarding bridge replacement in progress ○ Moon tower decor installed ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 7 Moon tower steel final assembly prior to lift into the building. Cargo Development East ● Latest Updates ○ Received Temporary Certificate of Occupancy (TCO) ○ Substantially Complete ● Anticipated Timeline ○ Activate: Q4 2024 Interior – New East …
City of Austin Recommendation for Action File #: 24-6454, Agenda Item #: 3. 1/30/2025 Posting Language .Authorize negotiation and execution of an amendment to a Department of Aviation lease with the Transportation Security Administration (TSA) to add two (2) one-year option periods, and to provide for the issuance of a rent credit to TSA for reimbursement of costs incurred for remediation and site work on their leased premises, in an amount not to exceed $195,353.74. Funding: $55,968.74 is available in the Fiscal Year 2024-25 Operating Budget of the Department of Aviation. Funding for the remaining agreement term is contingent upon available funding in future budgets. Lead Department Aviation Fiscal Note It is anticipated that the agreement as amended will reimburse TSA an estimated $195,353.74 over an eight- year term. Funding in the amount of $55,968.74 is available in the Fiscal Year 2024-25 Operating Budget of the Department of Aviation. Funding for the remaining agreement term is contingent upon available funding in future budgets. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com. Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on January 8, 2025. Additional Backup Information: Effective February 1st, 2023, the City of Austin and TSA adjusted TSA’s leased site locations as amended by an additional 46,560 square feet of land for the placement of a temporary office space trailer. During the project’s exploratory work, hazardous material was found in utility pipes and infrastructure. It is the obligation of the City to remediate hazardous material on Airport land. TSA agreed to undertake the remediation process and costs, including engineering services, excavating, replacing/relocating new equipment, testing, and site correction. Documentation and proof of complete remediation of the site and payment by TSA for such remediation services for a total of $195,353.74 was submitted and verified. The total amount of the remediation services will be issued as a rent credit towards their monthly payable rent until fully recovered. City of Austin Page 1 of 1 Printed on 1/3/2025 powered by Legistar™
City of Austin Recommendation for Action File #: 24-6454, Agenda Item #: 1/30/2025 Posting Language Authorize negotiation and execution of an amendment to a lease with the Transportation Security Administration (TSA) to add two (2) one-year option periods, and to provide for the issuance of a rent credit to TSA for reimbursement of costs incurred for remediation and site work on their leased premises, in an amount not to exceed $195,353.74. Fiscal Note It is anticipated that the agreement as amended will reimburse TSA an estimated $195,353.74 over an eight-year term. Lead Department Aviation Prior Council Action: None For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com. Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on January 8, 2025. Additional Backup Information: Effective February 1st, 2023, the City of Austin and TSA adjusted TSA’s leased site locations as amended by an additional 46,560 square feet of land for the placement of a temporary office space trailer. During the project’s exploratory work, hazardous material was found in utility pipes and infrastructure. It is the obligation of the City to remediate hazardous material on Airport land. TSA agreed to undertake the remediation process and costs, including engineering services, excavating, replacing/relocating new equipment, testing, and site correction. Documentation and proof of complete remediation of the site and payment by TSA for such remediation services for a total of $195,353.74 was submitted and verified. The total amount of the remediation services will be issued as a rent credit towards their monthly payable rent until fully recovered. City of Austin Page 1 of 1 Printed on 12/13/2024 powered by Legistar™
City of Austin Recommendation for Action File #: 24-6478, Agenda Item #: 1/30/2025(cid:4) Posting Language Authorize a contract for original equipment manufacturer baggage handling system parts for the Department of Aviation with Siemens Logistics, LLC, for an initial term of three years with up to two one-year extension options, for a total contract amount not to exceed $2,5000,000. Funding: $375,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Department of Aviation. Purchasing Language: Sole Source. MBE/WBE: For More Information: Funding in the amount of $375,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Funding for the remaining contract term is contingent upon available funding in future budgets. Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: January 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract is for original equipment manufactured parts for the baggage handling system required for maintenance as well as baggage handling system repairs. The Austin-Bergstrom International Airport currently has a Siemens Logistics, LLC baggage conveyor system for processing and screening passenger checked luggage prior to loading on outbound aircrafts and for delivering passenger luggage from inbound flights. The parts provided under the contract are critical components of the baggage handling system. Siemens Logistics, LLC is the original equipment manufacturer for the baggage handling system. The City of Austin Page 1 of 2 Printed on 12/26/2024 powered by Legistar™ 1 (cid:5) (cid:6) File #: 24-6478, Agenda Item #: 1/30/2025(cid:4) replacement parts from Siemens Logistics, LLC, as well as maintenance training for the baggage handling system, are only available from the original equipment manufacturer. Without this replacement sole source contract, the Austin-Bergstrom International Airport will not be able to maintain the baggage conveying system effectively and meet the department’s goals to ensure that facility systems are always functioning and available. City of Austin Page 2 of 2 Printed on 12/26/2024 powered by Legistar™ 2 (cid:5) (cid:6) File ID: 24-6478 City of Austin Council Meeting Backup: …
City of Austin Recommendation for Action File #: 24-6492, Agenda Item #: 1/30/2025(cid:4) Posting Language Authorize a contract for an emergency notification system for the Austin-Bergstrom International Airport for the Department of Aviation with Everbridge, Inc., for an initial term of one year with up to two one-year extension options, for a total contract amount not to exceed $272,090. Funding: $90,697 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Department of Aviation. Purchasing Language: MBE/WBE: were established. For More Information: Funding in the amount of $90,697 is available in the Fiscal Year 2024-2025 Operating Budget of the Funding for the remaining contract term is contingent upon available funding in future budgets. Multiple cooperative purchase programs were reviewed for these goods and services. The Financial Services Department and the Department of Aviation have determined this contractor best meets the needs of the Department of Aviation to provide these goods and services required for the City. This procurement was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this procurement, there were no subcontracting opportunities, therefore, no subcontracting goals Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: January 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide the Austin-Bergstrom International Airport with an Emergency Notification System. This system is currently utilized to alert all Airport employees via telephone, cell phone, text message, and email of situations occurring that may affect airport operations or life safety. All airport employees are currently City of Austin Page 1 of 2 Printed on 12/26/2024 powered by Legistar™ 1 (cid:5) (cid:6) File #: 24-6492, Agenda Item #: 1/30/2025(cid:4) enrolled in the system and the system allows the public to opt-in to receive messages, as well. This contract will replace the existing contract, held by the same contractor, which expires January 28, 2025. The proposed contract has increased in authorization and cost due to growth in the number of employees and the addition of technical account management, which allows for support and increased …
City of Austin Recommendation for Action File #: 24-6493, Agenda Item #: 1/30/2025(cid:4) Posting Language Authorize a contract for replacement of pre-conditioned air conditioning and heating hoses for the Department of Aviation with Metroplex Custom Services, LLC, for an initial term of two years with up to three one-year extension options, for a total contract amount not to exceed $465,000. Funding: $65,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Department of Aviation. Purchasing Language: Sole Source. MBE/WBE: For More Information: Funding in the amount of $65,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Funding for the remaining contract term is contingent upon available funding in future budgets. Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: January 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide the Austin-Bergstrom International Airport with specialty pre-conditioned air hoses and ducts. AUS currently utilizes this equipment to provide air conditioning and heating to aircrafts during boarding and deplaning operations. Moving to this type of duct will reduce operations and maintenance costs for the airport while also providing better customer service to airline partners and the travelling public. The equipment that will be utilized at the airport is manufactured, sold, and distributed exclusively by Metroplex Custom Services, LLC. Metroplex Custom Services, LLC, is the sole source manufacturer and distributor of City of Austin Page 1 of 2 Printed on 12/26/2024 powered by Legistar™ 1 (cid:5) (cid:6) File #: 24-6493, Agenda Item #: 1/30/2025(cid:4) this specialized equipment. The equipment used under this contract supports the Airport’s goals of reducing operating costs and providing top tier customer service to airline partners and the travelling public. This contract will ensure the airport has a consistent avenue to purchase and maintain our preconditioned air ducts and hoses. Failure to approve this contract would not allow the airport to upgrade the current equipment resulting in higher operating costs and reduced customer satisfaction. City …
City of Austin Recommendation for Action File #: 25-0009, Agenda Item #: 1/30/2025(cid:4) Posting Language Authorize a contract for capital project auditing and controls for the Department of Aviation with Anchor Enterprises, LLC, for an initial term of five years with up to three one-year extension options for a total amount not to exceed $32,000,000. Funding: Funding is available in the Capital Budget of the Department of Aviation. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Purchasing Language: Funding is available in the Capital Budget of the Department of Aviation. The Financial Services Department issued a Request for Proposals solicitation RFP 8100 SMW3025 for these services. The solicitation was issued on October 14, 2024, and closed on November 21, 2024. Of the five offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141621. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program) and subcontractor goals were applied to the solicitation. The subcontracting goals were exceeded, and the resulting contract will include 25% MBE and 5% WBE. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: January 8, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: This contract will provide expert executive program management advisory, construction advisory, capital project auditing and compliance, and program control and advisory services in support of the Aviation Capital Improvement Program including the Airport Expansion Development Project for the Department of Aviation. City of Austin Page 1 of 2 Printed on 12/31/2024 powered by Legistar™ 1 (cid:5) (cid:6) File #: 25-0009, Agenda Item #: 1/30/2025(cid:4) These services will include Expert Executive Program Management advisory services; program and project controls to include data management, project reporting, schedule control, change management, audits of construction contracts and invoices for contract compliance; cost estimation; and verification services necessary to execute the airport expansion program. This is a new contract for the Department of Aviation and the requested authority is based on …
