REGULAR MEETING of the AIRPORT ADVIS ORY COMMISS ION (AAC) August 14, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on July 10, 2024 STAFF BRIEFINGS 2. June 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on City of Austin Construction Training Program presented by Michelle Pierre, Contract Management Supervisor II, Financial Services Department 6. Update on AUS Hidden Disabilities Sunflower Program presented by Ramonika Carr, Guest Services Officer 7. Update on AUS Short-Term Financing presented by Rajeev Thomas, Chief Financial Officer (RCA for recommendation coming in September) 8. …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES July 10, 2024 The Airport Advisory Commission convened in a regular meeting on July 10, 2024 at 6310 Wilhelmina Delco Dr. Room 1405 Austin, Texas. Wendy Price Todd called the regular meeting to order at 3:02 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Patrick Rose, Secretary Raymond Young Chad Ennis Doyle Valdez Fang Fang Commissioners in Attendance Remotely: Bakari Brock, Vice-Chair Jonathan Coon Jeff Eller Commissioners Absent: Jeremy Hendricks Scott Madole APPROVAL OF MINUTES 1. Approve the minutes of the regular AAC meeting on June 12, 2024. A motion to approve was made by Commissioner Rose; Commissioner Young seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. STAFF BRIEFINGS 2. May 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects Update provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on cargo facility lease agreements with Air General, Inc. and DHL Express, Inc. presented by John Gallo, Commercial Management Division Manager DISCUSSION/ACTION ITEMS 6. Discussion and possible action to approve the Airport Advisory Commission Annual Internal Review covering the period between July 1, 2023 thru June 30, 2024 and upcoming year's goals. A motion to approve was made by Commissioner Rose Commissioner Young seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. 7. Authorize execution of a contract for airfield lighting and fixture replacement parts with Global Access Supply, Inc., for up to five years for a total contract amount not to exceed $120,000,000. [Note: Chapter 2-9B (Minority-Owned Business Enterprise Procurement Program). For the goods required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established]. A motion to approve was made by Commissioner Valdez; Commissioner Ennis seconded. Motion passed on a 9-0-0-2 vote. Commissioners Hendricks and Madole were absent at this vote. 8. Authorize negotiation and execution of a contract for preconstruction and construction services for the Airport Expansion and Development Program Utility Infrastructure Campus Wide project with Sundt/Archer Western, a Joint Venture, for a total contract amount not to exceed $120,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 (Disadvantaged Business Enterprise Program) and City Code Chapter 2-9A (Minority- Owned …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: August 14, 2024 June 2024 Financial Results SUBJECT: Austin-Bergstrom International Airport (AUS) Update Passenger traffic totaled 2,012,959 in June 2024, an increase of 0.2% compared to June 2023. Average daily departures decreased from 271 in June 2023 to 260 in June 2024, a decrease of 11 daily departures or 4.1% resulting primarily from changes in service offered by air carriers. Table #1 Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements FY 2024 June FY 2023 June Variance Fav (Unfav) FY 2024 YTD FY 2023 YTD Variance YTD Fav (Unfav) 1,022,786 1,020,650 0.2% 8,324,673 8,200,575 1,156,801,924 1,180,434,931 (2.0%) 10,166,201,603 10,132,561,412 12,677 10,885 16.5% 112,940 110,312 1.5% 0.3% 2.4% $28,746,488 $24,948,074 $3,798,413 $237,239,743 $203,927,367 $33,312,376 $12,130,180 $11,586,932 ($543,248) $110,635,356 $88,464,917 ($22,170,439) $20,089,215 $18,048,116 ($2,041,099) $173,625,472 $142,485,264 ($31,140,208) Net Income Before Federal Relief $8,657,273 $6,899,959 $1,757,314 $63,614,271 $61,442,103 $2,172,168 Federal Relief Reimbursement $0 $2,185,937 ($2,185,937) $0 $37,226,034 ($37,226,034) Net Income After Federal Relief $8,657,273 $9,085,896 ($428,623) $63,614,271 $98,668,137 ($35,053,866) Table #1 illustrates June 2024’s enplanements totaled 1,022,786, an increase of 0.2% compared to June 2023. Landing weights totaled 1.16 billion pounds in June 2024 representing a decrease of 2.0% compared to June 2023. Cargo volume totaled 12,677 tons in June 2024, an increase of 16.5% compared to June 2023. June 2024 operating revenue totals $28.7M, an increase of 15.2% or $3.8M compared to June 2023. The increase in operating revenue primarily results from updated airline rates for FY24, changes to the parking rate structure from prior year, and increases in non-airline revenues. June 2024 operating revenue is composed of 45.0% airline revenue, 53.3% non-airline revenue, and 1.7% interest income. Airport operating expenses totaled $12.1M for the month, an increase of 4.7% or $0.5M compared to June 2023. June 2023 expenses included $0.5M of one-time cost related to onboarding expenses for the baggage handling system maintenance contract. Adjusted for the one-time expenses in the prior year, operating expenses increased by 9.4% or $1.1M in June 2024. The increase in operating expenses results from higher personnel costs from increased headcount and wage adjustments, costs associated with APD and ARFF units, and contractual costs including parking services and baggage handling system maintenance. AUS reported an $8.7M surplus in June 2024, an increase of $1.8M or 25.5% compared to June 2023. Fiscal Year 2024 Financial Results FY2024 Year to Date …
August 2024 Air Service Snapshot AUS monthly seat comparisons, January-December ‘24, compared to 2019 (pre-pandemic) (chart one) and compared to previous year (chart two): Source: Cirium schedule data. Highlights of recent air service announcements/developments include: Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 for June 21– Aug. 19 ’24, also Oct. 21-22 ’24 and then Oct. 28 ’24 onwards permanently Air Canada resumed service to YVR on May 1 ’24 (served through Oct. 21 ‘24) & started new service to YUL eff. May 3 ’24 (served through Oct. 22); reduced YVR from 4/Wk to 3/Wk for June ‘24-August ‘24 Alaska suspended SJC after April 11 ‘24 Allegiant new 2/Wk service to EUG started May 31 ’24 (served through Aug. 13 ‘24); discontinued IAD & OMA after Aug 12 ‘24; suspended LAS for Aug 13 ’24-Jan 6 ‘25; will close its AUS crew base on January 7, 2025 which means service permanently cancelled to BZN, FSD, SDF & SNA after this Summer American summary of 2024 service changes: o Discontinued ABQ, BZN, CVG, CZM, EGE, ELP, IAD, JAX, LAS, LIR, MBJ, MCI, MCO, MEM, MSY, NAS, OKC, PUJ, PSP, PVR, RSW, SMF, TPA & TUL o LAS, MCO & MSY service will end on Oct 6 ‘24 o RNO – resumed May 6, last flight on August 5 ‘24 o RDU will be suspended from Dec 19 ‘24 – April 3 ‘25 o PSP will not return on Oct 7 /24 as planned and is discontinued o Added Saturday only service to ECP and VPS for June 8 – August 3 ‘24 o Added 3 roundtrips to AGS in April ’24 for the Masters and 2 roundtrips to SDF in May ’24 for the Kentucky Derby o AA will discontinue IND service, last op on August 5 ‘24 o AA added roundtrip service to MSN on Aug 18 (Sun) and 21 (Wed) for the Epic UGM Conf o Following flights added for college football games: DTW round trip on Sept 6 and 8 ATL-AUS on Oct 18 and AUS-ATL on Oct 20 XNA roundtrip on Nov 15 and 17 LEX-AUS on Nov 22 and AUS-LEX on Nov 24 o AA added ABQ roundtrips on Oct 4 & 13 for the Albuquerque International Balloon Festival o Note: Despite recent declines, in Dec ’24 AA is up nearly 50% in seats compared …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission August 2024 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Utilities Infrastructure Campus-Wide ● Central Utility Plant Relocation ● Parking and Landside: West Garage Lot B ● West Gate Expansion ● Cargo Development East ● Fuel Facility ● West Infill and TSA Checkpoint 3 Expansion ● Airfield Infrastructure – Midfield Taxiways ○ Multiphases overview ○ Major Scopes of Work Commissioning Phases ○ ○ ○ Austin Bridge and Road Contract Authority Grant Funding Opportunities ● Concourse B and Tunnel Utility Infrastructure Campus-Wide ● Latest Updates ○ ○ ○ UICW Professional Engineering Services: Phase A Contract Execution on or before August 30, 2024 UICW CMAR Council Award July 18, 2024 CMAR Pre Construction Service NTP by end of August 2024 ● Anticipated Timeline ○ Procurement: Q1 2024 – Q3 2024 ○ Design: Q3 2024 – Q3 2025 ○ Preconstruction: Q3 2024– Q3 2025 ○ Build: Q4 2025 – Q3 2027 Central Utility Plant Relocation ● Latest Updates ○ Design Build Contract Execution/Notice to Proceed – In Progress ○ Design Builder's Validation of Design Criteria Manual with Scope, Cost and Schedule - In Progress ● Anticipated Timeline Procurement: Q4 2023 – Q3 2024 ○ ○ Design: Q3 2024 – Q3 2025 ○ Build: Q2 2025 – Q4 2027 Conceptual rendering Parking and Landside: West Garage Lot B ● Latest Updates ○ ○ ○ Proposed A/E and CMR contracts executed Project initiated with kickoff meetings discussing digital governance, document control, and permitting PuPR process for Site Development Permit initiated ● Anticipated Timeline Procurement: Q1 2024 – Q3 2024 ○ ○ Design: Q3 2024 – Q3 2025 ○ Build: Q3 2025 – Q1 2028 Conceptual rendering BJT Optimization: West Gate Expansion ● Latest Updates ○ ○ ○ ○ ○ Slab-on-grade preparation on northside footprint Southside grade beams excavated, formed and concrete placed Underground utilities north and south being installed BJT endwall demolition started Gate 11 PBB replacement underway and scheduled to re-open early August ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 Demolition of BJT glass endwall begins Cargo Development East ● Latest Updates ○ Security System and connection to other aviation systems underway ○ Nearing Substantial Completion ● Anticipated Timeline ○ Activate: Q3 2024 Interior – New East Cargo Building Fuel Facility ● Latest Updates ○ New fuel facility is under ○ operations …
Construction Training Program (CTP) Overview and Update to the Airport Advisory Commission August 14, 2024 Agenda Development Partnerships Compliance Data • Council Resolution • DOL Training Programs • Initial Training Plan • Statistics • Program Requirements • Pipeline Organizations • Monthly Training Reports • Questions 2 Development 3 Development 4 Development 5 Program Requirements *Regardless of estimated construction cost, no more than 50% of trainees can be graduates of a DOL-Registered/Approved/Certified Program 6 Program Requirements For All Projects $500K and Above • Determine if current employees are enrolled, or a graduate of the following DOL Training Programs: - DOL-Registered Apprenticeship Program (for Vertical Projects) - DOL-Approved OJT Program (for Horizontal Projects) - DOL-Certified Bilingual Training Program (for Vertical and Horizontal Projects) • Select participants currently enrolled in one of the above programs • Enroll current employees in one of the above programs (These are the only options for above $10M) For $10M and Below Contracts • Augmenting current staff with personnel from the Pipeline Organizations • Upskilling current employees with training provided by the Pipeline Organizations 7 Program Requirements Chart A as outlined in Section 00840 1. Material Cost vs. Labor Cost 2. Scope of Work 3. Schedule of Values (a comprehensive list of work for a particular project) 4. Project Duration and Schedule 5. Unique Aspects of the Project 6. Available training programs for the specific training plan 7. Workforce determined by the number of workers that will be on the project enough days to establish a training program 8 DOL Training Programs 9 Pipeline Organizations 10 Compliance 11 Compliance 12 Total Projects with CTP Requirements 133 April 2020 to July 2024 88 $10M or Below 45 Above $10M 579, 538 Worked on Projects with CTP Requirements PROJECTS PROJECTS PROJECTS HOURS 13 AUS Projects with CTP Requirements 14 April 2020 to July 2024 4 $10M or Below 10 Above $10M 102, 456 Worked on Projects with CTP Requirements PROJECTS PROJECTS PROJECTS HOURS 14 AUS Wage Classifications 15 AUS Recorded Hours by Wage Classification 16 Thank you for the privilege of your time! Rosy Arenas City of Austin, Financial Services Department Central Procurement Construction Training Program rosa.arenas@austintexas.gov (512) 974-7022 CTP Information & Resources Training Organization Contact Lists CTP Information Guide Council Resolution CTP Frequently Asked Questions Fillable Forms Section 00840 https://www.austintexas.gov/page/construction-training-program 17
Hidden Disability Sunflower Program OVERVIEW Austin-Bergstrom International Airport Austin-Bergstrom International Airport Community Awareness ● 2023 - ○ AUS Media Outlets ■ Published Press Release Picked up by KXAN, KEYE, KVUE, Spectrum News, etc. ■ Accessibilities Web Page ■ Social Media Post ■ Stay In Tune Newsletter ■ Fly AUS Blog ■ Terminal Digital Display Graphics ● 2024 - ○ On-Going AUS Media Outreach ○ AUS Community Open House ○ AUS For ALL Airport Accessibility Program + ADA Services Video ○ Terminal Informational Cards Austin-Bergstrom International Airport Airport Employee Awareness ● As of July 27, 2024 – ○ 625 Airport Employees Received Awareness Training ○ Aviation New Employee Orientation - Monthly ○ General Airport Employees - Annually ■ Awareness Training Planned for Aug. & Sept. Sunflower Lanyards Distributed ● As of July 27, 2024 - ○ 751 lanyards ○ Sunflower Package ■ Lanyard, ID Card, TSA Cares Information
AIRPORT ADVISORY COMMISSION ITEM 8 – STAFF BRIEFINGS Presentation of the Department of Aviation Fiscal Year 2024-25 Budget presented by Rajeev Thomas, Chief Financial Officer
AIRPORT ADVISORY COMMISSION 20240814-009 Date: Subject: August 14, 2024 Disadvantaged Business Enterprise (DBE) Representation and Reporting for Airport Expansion Development Program (AEDP) Seconded By: Bakari Brock Motioned By: Fang Fang Recommendation Provide opportunities and expand goals for the participation of small businesses owned or controlled by eligible socially or economically disadvantaged individuals in City contracts through best practices that include an oversight committee, outreach and technical assistance, compliance and reporting, in order cultivate inclusivity that yields diversity. Description of Recommendation to Council Please see attached Rationale: The Journey with AUS near-term improvements and long-term expansion and development projects outlined here https://www.austintexas.gov/AUSJourney will provide opportunities to cultivate new business relationships yet many contracts awarded are to firms with past or current experience at the airport. Many contracts are awarded as contract extensions, proprietary services, or other methods that prevent underrepresented firms to be considered and awarded for new work. It is the intention of this recommendation to encourage, measure, and report the involvement of a diverse array of firms that benefit from the business opportunities with the City and in accordance with the requirements of federally funded programs. Vote For: Against: Abstain: Absent: Attest: [Staff or board member can sign] ________________________________________ 1 of 1
Recommendation for Austin Airport Advisory Commission on DBE Policy and Administrative Procedures Introduction: Program. The City of Austin’s Disadvantaged Business Enterprise (DBE) program aims to enhance the participation of African Americans, Hispanic Americans, Asian-Pacific and Subcontinent Asian Americans, Native Americans, or Women owned businesses in City contracts. This document recommends specific ways to enhance the City of Austin program and expand opportunities for DBE participation in airport contracts as part of the current Airport Expansion and Development 1. Establish a Austin Airport Diversity Committee: ● Form a dedicated diversity committee responsible for overseeing the DBE program, in collaboration with the contractors selection committee. This committee should include at least one member tasked with conducting current audits and background research on previous Diversity, Equity, and Inclusion (DEI) initiatives. The committee will ensure compliance with DBE goals and recommend improvements. 2. DBE Participation Counting: Taking best practices from the DFW MWBE Program, DBE participation should be counted as follows: eligible. ● Only certified DBE firms with a physical place of business in the relevant market area are ● Prime contractors who are certified DBEs must also have their own DBE plans including other diverse business subcontracts to continue stimulating economic impact amongst diverse entrepreneurial initiatives. perform a commercially useful function. The value of work performed by DBE subcontractors is counted towards the goal, provided they 3. DBE Commitment Form: percentages. This form should: Implement a DBE commitment form binding 1st tier subcontractors to dedicated participation ● Specify the committed percentage of work for DBE firms. ● Include a clause for monitoring and reporting DBE participation. ● Outline consequences for non-compliance with DBE commitments. 4. Subcontractor Substitutions or Terminations: ● Require prior approval for any substitutions or terminations of DBE subcontractors. ● Ensure that substitutions are made with other certified DBE firms whenever possible. 5. Contract Specific Goals and Roll Out Pace: Set contract-specific goals for DBE participation based on the following parameters: ● The total dollar value of the contract. ● Availability of DBE firms to perform the work. ● Historical DBE utilization on similar contracts. And incrementally pace out the RPFs. 6. Pre-Award and Post-Award Compliance: ● Pre-Award: Ensure that DBE goals are included in RFPs and solicitations. Conduct pre- bid conferences to explain DBE requirements. ● Post-Award: Monitor compliance through regular audits and site visits. Require contractors to submit documentation verifying DBE participation. 7. Outreach and Technical Assistance: ● Conduct …
AIRPORT ADVISORY COMMISSION 20240814-010 Jeff Eller Seconded By: August 14, 2024 Message Board for City of Austin Boards and Commissions Date: Subject: Motioned By: Wendy Price Todd Recommendation Develop and provide access to a message board technology for use by Boards and Commissions, enabling members to openly discuss business in between public meetings. Research and implement modern technology solutions for the current City Council Message Board. Description of Recommendation to Council The Airport Advisory Commission supports the Community Technology & Telecommunications Commission Recommendation 20240710-006. Rationale: Please refer to Community Technology and Telecommunications Commission Recommendation. https://services.austintexas.gov/edims/document.cfm?id=432379 Vote For: Against: Abstain: Absent: Attest: [Staff or board member can sign] 1 of 1
City of Austin Recommendation for Action File #: 24-5164, Agenda Item #: 7. 8/29/2024(cid:4) Posting Language Authorize negotiation and execution of a lease with Air General, Inc., for certain premises consisting of approximately 17,701 square feet of building space, 12,768 square feet of cargo handling space, and related improvements for its air freight and mail handling operations at Austin-Bergstrom International Airport, for a term of 10 years. Lead Department Aviation Prior Council Action: N/A Fiscal Note It is anticipated that the agreement will generate an estimated $4.51 million over a 10-year period. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on August 14, 2024. Additional Backup Information: The Department of Aviation (Aviation) seeks to lease a portion of its air cargoport facility located at 9402 Cargo Avenue, Suite A (Cargo East Facility). Air General, Inc. (Air General) is currently a subtenant of a third-party developer and operator of a separate cargoport facility at AUS, providing cargo services for six airlines. Due to that facility’s limited size, Air General has outgrown its current operational space. Thus, Air General was identified as a potential tenant able to fulfill the highest and best use of the Cargo Facility. Under the proposed terms for this new Lease that would include a 10-year term, Air General would lease for its exclusive use, 17,701square feet of building space and approximately 12,768 square feet of cargo handling space for its operations, and would be assigned the right to use approximately 20% of the Cargo Facility’s employee parking area. An estimated $4.51 million is forecasted over the 10-year lease term based upon the following model. The rental rate is calculated based on a cost recovery model related to the construction of the facility, including debt service and coverage. The rate model also includes ground rent and operating and maintenance expenses. These items are calculated for a 10-year lease term, resulting in an escalating Base Rent applicable throughout the term. The AUS-established rate for cargo handling area rent is then added to this Base Rent. Tenant improvement costs are not considered, as Air General would be responsible for any approved improvements. City of Austin Page 1 of 1 Printed on 8/8/2024 powered by Legistar™ (cid:5) (cid:6)
City of Austin Recommendation for Action File #: 24-5165, Agenda Item #: 8. 8/29/2024(cid:4) Posting Language Authorize negotiation and execution of a lease with DHL Express (USA) Inc. for premises consisting of approximately 44,549 square feet of building space and 58,604 square feet of air cargo ramp space, for its air freight and cargo handling operations at Austin-Bergstrom International Airport, for a term of five years, with a renewal option for one additional five-year term. Lead Department Aviation Fiscal Note It is anticipated that the agreement will generate an estimated $4.4 million over a 5-year term, or approximately $8.8 million over a 10-year period if the five-year renewal option is exercised. Prior Council Action: July 20, 1995 - Council authorized negotiation and execution of an agreement with Austin Cargoport Development, LLC for the development and operation of a 200,000 square feet air cargo warehouse and associated infrastructure at Austin-Bergstrom International Airport; Resolution No. 950720-26. April 10, 2014- Council authorized negotiation and execution of an agreement with Lynxs Austin Cargoport, LLC for the refinancing, lease, and operation for cargo facilities at Austin-Bergstrom International Airport. June 14, 2018 - Council authorized negotiation and execution of a purchase and sale agreement with Lynxs Austin Cargoport, LLC for the purchase of its leasehold interest in approximately 731,822 square feet of land and its improvements, including three buildings located at the Austin-Bergstrom International Airport for a total amount not to exceed $25,000,000 for the purchase, estimated closing costs for the acquisition, and additional improvements to the property after acquisition. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com <mailto:tracy.thompson@flyaustin.com>. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on August 14, 2024. Additional Backup Information: On September 25, 1996, the City of Austin and Austin Cargoport Development, LLC (Cargoport) entered into an agreement for private development, construction, maintenance and operation of an Air Freight and Cargo Facility at Austin-Bergstrom International Airport (AUS). The agreement established a ground lease from the City of the cargo facilities and related property to Cargoport and/or its successors-in-interest (collectively, Cargoport Entities) for operation and subleasing. The Cargoport Entities entered into a sublease of the facility with DHL Express (USA) Inc. (Sublease). Lynxs Austin Cargoport, LLC (Lynxs) was the last successor-in- interest of Cargoport Entities relevant to the agreement. The City purchased the leasehold …
City of Austin Recommendation for Action File #: 24-5269, Agenda Item #: 8/29/2024(cid:4) Posting Language Authorize negotiation and execution of five contracts for professional architectural and engineering services for the 2024 AUS Architectural & Engineering Services Rotation List with AECOM Technical Services Inc., Garver LLC, RS&H, Inc., Jacobs Engineering Group Inc., and HDR Engineering Inc., each for total contract amounts not to exceed $60,000,000, divided among the firms. Lead Department Financial Services Department. Managing Department Department of Aviation. Amount and Source of Funding Funding is available in the Capital Budget of the Department of Aviation. Purchasing Language: The Financial Services Department issued a Request for Qualifications solicitation RFQS 6100 CLMP372 2024 AUS Architectural & Engineering Services Rotation List for these services. The solicitation was issued on March 4, 2024, and closed on April 17, 2024. Of the 22 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140308. MBE / WBE: These contracts will be awarded in compliance with City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program) by meeting the goals with 7.28% MBE and 2.66% WBE participation. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: August 14, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: As a standard business practice, the City routinely engages the services of professional architectural and engineering firms to perform analysis, design, and support services associated with construction or improvement of City capital assets. Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and City of Austin Page 1 of 2 Printed on 7/30/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5269, Agenda Item #: 8/29/2024(cid:4) operational needs of the City. Prior to issuing, this solicitation was reviewed by the City’s Rotation List Advisory Committee, which is made up of staff from the Financial Services Department - Corporate Procurement, Capital Procurement, the Small and Minority Business …
City of Austin Recommendation for Action File #: 24-5270, Agenda Item #: 8/29/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for design and construction support services for the Concourse B and Tunnel with Page/Fentress Joint Venture, in an amount not to exceed $72,000,000. Lead Department Financial Services Department. Managing Department Capital Delivery Services. MBE / WBE: with 8.85% DBE participation. Prior Council Action: For More Information: Amount and Source of Funding Funding is available in the Capital Budget of the Aviation Department. Purchasing Language: The Financial Services Department issued a Request for Qualifications solicitation RFQS 6100 CLMP365 for these services. The solicitation was issued on March 25, 2024, and closed on May 07, 2024. Of the nine offers received, the recommended consultant submitted the best evaluated responsive statement of qualifications. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140127. This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority Owned and Women Owned Business Enterprise Procurement Program) by meeting the goals December 14, 2023 - Council approved a Construction Manager at Risk methodology. Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: August 14, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: Journey With AUS is Austin-Bergstrom International Airport's multi-year airport expansion, development and improvement program. The vision of the Journey With AUS is to meet the current and future needs of our growing region while staying true to our roots and elevating the passenger journey with an authentic Austin City of Austin Page 1 of 2 Printed on 8/5/2024 powered by Legistar™ 1 (cid:5) (cid:6) File #: 24-5270, Agenda Item #: 8/29/2024(cid:4) and Central Texas experience. This project is for the Concourse B and Tunnel and is one major element of the Airport Expansion and Development Program (AEDP) and will be designed and constructed while other components are underway. The base scope of work for this project is the new midfield “Concourse B” with a minimum of 20 new airline gates and a new underground tunnel …
City of Austin Recommendation for Action File #: 24-5414, Agenda Item #: 9/12/2024(cid:4) Posting Language Authorize negotiation and execution of a contract for preconstruction and construction services for the Concourse B and Tunnel Project with Hensel Phelps Construction Company, in an amount not to exceed $1,031,000,000. Lead Department Financial Services Department. Client Department(s) Capital Delivery Services. Fiscal Note Funding is available in the Capital Budget of the Department of Aviation. Purchasing Language: The Financial Services Department issued a Request for Qualifications solicitation RFQS 6100 CLMA052 for these services. The solicitation was issued on April 29, 2024, and closed on June 12, 2024. Of the three offers received, the recommended contractor submitted the best-evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=140930. MBE/WBE: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 8.89% DBE participation. Prior Council Action: December 14, 2023 - Council approved a Construction Manager at Risk methodology. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized contract Person’s identified in the solicitation. Council Committee, Boards and Commission Action: August 14, 2024- To be reviewed by the Airport Advisory Commission. Additional Backup Information: Journey With AUS is Austin-Bergstrom International Airport's multi-year airport expansion, development and City of Austin Page 1 of 2 Printed on 8/8/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5414, Agenda Item #: 9/12/2024(cid:4) improvement program. The vision of Journey With AUS is to meet the current and future needs of the growing region while staying true to its’ roots and elevating the passenger journey with an authentic Austin and Central Texas experience. This project is for the Concourse B and Tunnel, a major element of the Airport Expansion and Development Program (AEDP) that will be designed and constructed while other components are underway. This project will consist of the construction of the new midfield “Concourse B” with a minimum of 20 new airline gates and a new underground tunnel serving passengers, baggage and utilities. The tunnel will connect and integrate into the existing …
City of Austin Recommendation for Action File #: 24-5324, Agenda Item #: 8/29/2024(cid:4) Posting Language Authorize negotiation and execution of an amendment to the contract for professional services for the Technical Baggage Handling System Advisor for the ABIA Terminal Centralized Baggage Handling System Design with AECOM Technical Services Inc., to increase the amount by $13,075,155 for a revised total contract amount not to exceed $19,100,000. Lead Department Financial Services Department. Client Department(s) Capital Delivery Services. Purchasing Language: Contract Amendment. Fiscal Note Funding is available in the Capital Budget of the Department of Aviation. MBE/WBE: This amendment will be awarded in compliance with City Code 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). Project Goal related to the Design Criteria Manual will remain 12.11% DBE as per the original contract. Prior Council Action: December 14, 2017 - Council approved a professional services agreement with AECOM Technical Services Inc. for the ABIA Terminal Centralized BHS Design Criteria Manual. January 23, 2020 - Council approved an amendment to the professional services agreement with AECOM Technical Services Inc., for Technical Baggage Handling System Advisor for the Austin-Bergstrom International Airport Terminal Centralized Baggage Handling System Design Criteria Manual. March 3,2022 - Council approved an amendment to the professional services agreement with AECOM Technical Services Inc., as technical baggage handling system advisor for the Austin-Bergstrom International Airport Terminal Centralized Baggage Handling System Design Criteria Manual Reissue September 21, 2023 - Council approved an amendment to a contract for a technical baggage handling system advisor for the Austin-Bergstrom International Airport Terminal Centralized Baggage Handling System Design Criteria Manual Reissue with AECOM Technical Services Inc. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - City of Austin Page 1 of 2 Printed on 7/30/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5324, Agenda Item #: 8/29/2024(cid:4) Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: August 14, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: AECOM Technical Services Inc. provides Subject Matter Expert services for the Austin-Bergstrom International Airport (AUS) Airport Project Management team to ensure that industry best practices are in place. The proposed amendment is for AECOM Technical Services Inc. to develop an additional Design Criteria Manual and Subject Matter Expert services for the Integrated Baggage Handling System (IBHS) for the Airport Expansion and Development Program (AEDP) at AUS. The …
City of Austin Recommendation for Action File #: 24-5275, Agenda Item #: 8/29/2024(cid:4) Posting Language Authorize negotiation and execution of an amendment to a contract for design services for the Airport Expansion Development Program Airfield Infrastructure Project with RS&H Inc., to increase the amount by $6,000,000 for a revised total contract amount not to exceed $26,700,000. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Purchasing Language: Contract Amendment. Fiscal Note Funding is available in the Capital Budget of the Department of Aviation. MBE/WBE: This amendment will be executed in compliance with City Code 2-9A Minority-Owned and Women-Owned Business Enterprise Procurement Program) and 49 CFR Part 26 Disadvantaged Business Enterprise Program (DBE). Prior Council Action: December 14, 2023 - Council authorized an amendment to the contract for the Airport Expansion and Development Program Airfield Infrastructure project with RS&H, Inc. June 16, 2022 - Council approved a professional service agreement with RS&H Inc. for Airport Expansion and Development Program Airfield Infrastructure Project October 12, 2021 - Council approved the Construction Manager-at-risk alternative delivery procurement methodology for this project. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: August 14, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The Airport Expansion and Development Program (AEDP) Airfield Infrastructure Project is considered an City of Austin Page 1 of 2 Printed on 7/29/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5275, Agenda Item #: 8/29/2024(cid:4) enabling project for the AEDP program to prepare for the development of Concourse B and preserve airfield connectivity. This project will construct new taxiways that will allow the closure of the existing midfield taxiways in order to build Concourse B. The project includes demolition of existing infrastructure and construction of new airfield taxiway pavement; aircraft-rated bridge structures, service roads, utilities, reconfiguration of the south campus drainage, security improvements and, updates to the airfield lighting and signage systems. Following preliminary engineering, it was determined that additional infrastructure and detailed construction phasing is needed, as well as an additional six months of construction support services for RS&H, their sub consultants and resident project representative oversight. A previous request in December 2023 provided for additional authorization to divide the design into enabling work and airfield infrastructure work packages requiring separate development permits. This current request is …
City of Austin Recommendation for Action File #: 24-5252, Agenda Item #: 8/29/2024(cid:4) Posting Language Authorize additional expenditures for the Construction Manager at Risk contract for the Airport Expansion Development Program Airfield Infrastructure with Austin Bridge and Road, to increase the amount by $155,000,000 for a revised total contract amount not to exceed $320,000,000. Lead Department Financial Services Department. Client Department(s) Capital Delivery Services. Purchasing Language: Additional Authorization. Fiscal Note Funding in the amount $155,000,000 is available in the Capital Budget of the Department of Aviation. MBE/WBE: This request is for additional expenditure authority only. MBE/WBE goals will be established if a change order is requested. Prior Council Action: September 1, 2022 - City Council authorized the Construction Manager at Risk Agreement for Preconstruction and Construction services with Austin Bridge & Road. October 14, 2021 - City Council authorized use of Construction Manager at Risk Alternative Delivery Method. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at: FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: August 14, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The Airport Expansion Development Program (AEDP) Airfield Infrastructure Project is considered an enabling project for the AEDP program to prepare for the development of Concourse B and preserve airfield connectivity. This project will construct new taxiways that will allow the closure of the existing midfield taxiways in order to build Concourse B. The project includes demolition of existing infrastructure and construction of new airfield taxiway pavement; aircraft rated bridge structures, service roads, utilities, reconfiguration of the south campus drainage, security improvements and, updates to the airfield lighting and signage systems. City of Austin Page 1 of 2 Printed on 7/23/2024 powered by Legistar™ (cid:5) (cid:6) File #: 24-5252, Agenda Item #: 8/29/2024(cid:4) On September 1, 2022, Council selected Austin Bridge & Road, LP as the Construction Manager-at-Risk (CMR). Austin Bridge & Road, LP began preconstruction services, collaborating with the City and the design firm during design development to conduct constructability analysis, design reviews, cost estimating, construction scheduling, construction trade outreach, and development of a Guaranteed Maximum Priceproposal. Between the time design work began and 100 percent design development, the overall scope has evolved and changed considerably. In close consultation with the Federal Aviation Administration (FAA), the project has focused on keeping the FAA Air Traffic Control Tower and …
