AIRPORT ADVISORY COMMISSION MEETING MAY 10, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at stephen.khanoyan@flyaustin.com. Please include the phone number you will be calling from. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks Scott Madole Ernest Saulmon Jonathan Coon Billy Owens AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Vicky Sepulveda Chad Ennis Raymond Young Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 1. APPROVAL OF MINUTES April 12, 2022 meeting. 2. STAFF REPORTS a) March 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief Finance Officer. b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 3. STAFF BRIEFINGS a) Project Connect Combined Maintenance Facility presented by Tracy Thompson, Chief 1 Administrative and External Affairs Officer, Jocelyn Vokes, Public Involvement Manager, and Marcus Guerrero, Director of Facilities Expansion, Austin Transit Partnership. b) CEO Report on South Terminal Updates and TSA Staffing presented by Jacqueline Yaft, Chief Executive Officer. c) Hilton Hotel Update presented by Tracy Thompson, Chief Administrative and External Affairs Officer and Rajeev Thomas, Deputy Chief Finance Officer. d) Airport Expansion and Development Program (AEDP) RCA Schedule Update presented by Tracy Thompson, Interim Chief Planning and Development Officer. e) Airport System Revenue Bonds, Series 2022 (AMT) Results presented by Rajeev Thomas, Deputy Chief Finance Officer and Dennis Waley, Managing Director, PFM. a) Discussion and possible approval of changes to the AAC bylaws to add the position of 4. CONSENT AGENDA None. 5. ACTION ITEMS Secretary to its officers. 6. OLD BUSINESS None. 7. NEW BUSINESS Council Member. b) Future Agenda Items. a) Review of Commission Recommendations and Actions to discuss with appointing City c) Next regular meeting scheduled for 3:00 …
Hilton Austin Airport Information for Airport Advisory Commission City of Austin, Department of Aviation May 10, 2022 0 Hilton Austin Airport – Unique History • Former Headquarters of Bergstrom Air Force Base • Opened in 1968 • Three stories • Underground bunker • Enclosed courtyard • Names: • Building 2900 • The Roundagon • The Donut • The Little Pentagon • Base closed in 1993 1 Hilton Austin Airport – Facility Information Austin American Statesman December 17, 2000 • Improvements Description • Year Opened: 2001 • Property Type: Full-service lodging facility • Building Area: 206,608 square feet • Guestrooms: 262 • Number of Stories: Four • Meeting Space: 17,505 square feet • Parking Spaces: 278 (Surface) • Additional Facilities: Outdoor pool, an outdoor whirlpool, fitness center, a lobby workstation, guest laundry room, and vending areas • Food and Beverage Facilities: Restaurant and lounge, coffee shop 2 Hilton Austin Airport – Structure & Operations • Austin-Bergstrom Landhost Enterprises, Inc. (ABLE) • Texas nonprofit public facility corporation created by City of Austin (City) in 1998 • Authorized under Chapter 303 of Texas Local Government Code • ABLE acts on behalf of the City of Austin (City) • Created to be the Issuer of tax exempt bonds (1999 Bonds and 2017 Bonds) • Construct/improve public facilities at the Airport - Hilton Austin Airport (Hotel) • Department of Aviation (Aviation Department) oversight of ABLE • Staff provide liaison, business, and financial services to ABLE • Grant Agreement - Aviation Department supports Bond payments – as required • Ground Lease - Aviation Department receives Ground Rent/Administrative Fees • Operations of the Hotel are subject to Federal Aviation Administration regulations 3 Briefings to AAC Regarding Hotel • AAC Hotel briefings since the emergence of COVID-19 • 11/10/2020 – Hotel Property/Facility, Structure and Operations and Financial Information • 03/09/2021 – Update including COVID Impact, Loan Development, and Grant Pledge • 04/13/2021 - Update including ABLE Governance, Loan Agreement and Grant Payments • 12/14/2021 - Update on Loan Draws and Spending, 2021 Financial Performance • 04/11/2022 – AAC Finance Working Group – General Update on 2022 Financials • 05/10/2022 – Briefing on Report to Council Audit Finance Committee • Up Next 06/14/2022 – RCA for Amendment to Management Agreement 4 Hilton Austin Airport Information for Audit Finance Committee City of Austin, Department of Aviation April 27, 2022 5 Introductions • Tracy Thompson, Esq. Airport Chief Officer, Administrative & …
Airport Expansion and Development Program RCA Schedule Update To Airport Advisory Commission May 10, 2022 Draft for Review Indicative Schedule of AAC and City Council Requests Schedules subject to change based on AEDP program requirements RCA Program Element Est. Solicitation Date Est. AAC Date Est. Council Date Communications & Marketing Support for AEDP AEDP Airfield Construction - Design Consultant Contract Program Management Support Consultants (PMSC) AEDP Airfield Construction – CMR Construction Contract CUP B - Alt Del. Approval - Design-Build Passenger Tunnel - Alt. Del. Approval Concourse B - Alt Del. Approval AEDP Remediation IDIQ Environmental Mitigation Testing, Design, and Monitoring RL AEDP Building Demolition - Solicitation for Contractor Central Utility Plant (CUP) B - Design-Build (D-B) Solicitation Existing BHS - RCA for Full BHS/West Infill Construction - Package 2 South Campus Stormwater - 100% Design PFAS "Construction" Removal (if not with H&J) Stormwater Watershed Ordinance Update Concourse B - Design CMR Contract South Campus Stormwater Construction (if not with Midfield TWYs) Concourse B - Construction CMR Passenger Tunnel – Design CMR (if not with Concourse B) Passenger Tunnel – Construction CMR 3/21/2022 1/31/2022 3/23/2022 3/28/2022 N/A N/A N/A 22Q4 22Q4 22Q4 23Q1 N/A N/A 23Q1 N/A 23Q1 23Q1 23Q2 23Q2 23Q2 6/14/2022 6/14/2022 6/14/2022 8/9/2022 8/9/2022 8/9/2022 8/9/2022 1/10/2023 1/10/2023 1/10/2023 2/14/2023 22Q4 22Q4 22Q4 22Q4 23Q3 23Q3 23Q4 23Q4 24Q1 7/28/2022 6/16/2022 7/28/2022 9/1/2022 9/15/2022 9/15/2022 9/15/2022 1/26/2023 1/26/2023 2/9/2023 3/16/2023 11/3/2022 11/2/2022 12/1/2022 1Q23 TBD TBD TBD TBD TBD AEDP Program Summary 2 AEDP Contracting & Business Opportunities AustinTexas.gov/AEDP-Business Follow progress of the program at AustinTexas.gov/AEDP Questions, Comments & Discussion 3
BYLAWS OF THE AIRPORT ADVISORY COMMISSION ARTICLE 1: NAME The name of the Commission is the Austin Airport Advisory Commission (AAC). ARTICLE 2: PURPOSE AND DUTIES A) The Austin Airport Advisory Commission (AAC) reviews, assesses, and makes recommendations to the Austin City Council concerning the Austin-Bergstrom International Airport (AUS): B) In its recommendations, the AAC ensures consistency with good business practices, integrity, and the values of the City of Austin and AUS, including: Capital improvement projects, Proposed aviation grants, Proposed aviation contracts, Annual operating budgets, and Quality of services and customer experience. Safety, Public service and engagement, Responsibility and accountability, Innovation and sustainability, Diversity and inclusion, and Ethics and integrity. C) The AAC advises and offers help to solve problems and advance the mission and D) The AAC brings public input to the airport leadership and engages community stakeholders as needed to promote public awareness and good decision making. E) The AAC facilitates and promotes communication between AUS staff and the Austin initiatives of AUS. City Council. F) In all their work, members of the AAC advocate the interests of the airport’s customers, City of Austin public, and the Austin City Council. ARTICLE 3: MEMBERSHIP A) The AAC is composed of eleven members appointed by the Austin City Council. B) A member serves at the pleasure of the Austin City Council. C) Commission members serve for a term of four years beginning May 1st on the year of appointment. 1 D) An individual Commission member may not act in an official capacity except through the action of the AAC. E) A commission member who is absent for three consecutive regular meetings or one-third of all regular meetings in a rolling twelve month timeframe automatically vacates the member’s position subject to the holdover provisions in Section 2-1-27 of the City Code. This does not apply to an absence due to illness or injury of the Commission member, an illness or injury of a Commission member’s immediate family, active military service, or the birth or adoption of the Commission member’s child for 90 days after the event. The Commission member must notify the Staff Liaison of the reason for the absence not later than the date of the next regular meeting of the Commission. Failure to notify the liaison before the next regular meeting of the AAC will result in an …
AIRPORT ADVISORY COMMISSION MEETING MAY 10, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at stephen.khanoyan@flyaustin.com by noon of the day of the meeting for dial-in details. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at stephen.khanoyan@flyaustin.com. Please include the phone number you will be calling from. CURRENT BOARD MEMBERS Eugene Sepulveda, Chair Wendy Price Todd, Vice-Chair Jeremy Hendricks Scott Madole Ernest Saulmon Jonathan Coon Billy Owens AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Vicky Sepulveda Chad Ennis Raymond Young Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. 1. APPROVAL OF MINUTES April 12, 2022 meeting. 2. STAFF REPORTS a) March 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief Finance Officer. b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. 3. STAFF BRIEFINGS a) Project Connect Combined Maintenance Facility presented by Tracy Thompson, Chief 1 Administrative and External Affairs Officer, Jocelyn Vokes, Public Involvement Manager, and Marcus Guerrero, Director of Facilities Expansion, Austin Transit Partnership. b) CEO Report on South Terminal Updates and TSA Staffing presented by Jacqueline Yaft, Chief Executive Officer. c) Hilton Hotel Update presented by Tracy Thompson, Chief Administrative and External Affairs Officer and Rajeev Thomas, Deputy Chief Finance Officer. d) Airport Expansion and Development Program (AEDP) RCA Schedule Update presented by Tracy Thompson, Interim Chief Planning and Development Officer. e) Airport System Revenue Bonds, Series 2022 (AMT) Results presented by Rajeev Thomas, Deputy Chief Finance Officer and Dennis Waley, Managing Director, PFM. a) Discussion and possible approval of changes to the AAC bylaws to add the position of 4. CONSENT AGENDA None. 5. ACTION ITEMS Secretary to its officers. 6. OLD BUSINESS None. 7. NEW BUSINESS Council Member. b) Future Agenda Items. a) Review of Commission Recommendations and Actions to discuss with appointing City c) Next regular meeting scheduled for 3:00 …
3. AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, MAY 10, 2022 The Airport Advisory Commission convened in a regular meeting on Tuesday, May 10, 2022. CALL TO ORDER Chair E. Sepulveda called the Commission Meeting to order at 3:03 p.m. Commissioners in Attendance: Eugene Sepulveda – Chair Wendy Price Todd – Vice Chair* Jeremy Hendricks* (*attended via videoconference) Commissioners Absent: Scott Madole – Vice Chair Ernest Saulmon CITIZENS COMMUNICATIONS: 1. APPROVAL OF MINUTES Vicky Sepulveda Chad Ennis Jonathan Coon* Billy Owens Raymond Young a) William Gonzalez was allotted 3 minutes to address the Commission regarding the AUS Hilton Hotel and UNITE HERE. a) The minutes from the meeting of April 12, 2022 were approved on Commissioner V. Sepulveda’s motion; Commissioner Coon seconded. Motion passed on a 6-0-0-4 vote. Vice Chair Madole, and Commissioners Owens, Saulmon, and Young were absent. 2. STAFF REPORTS a) March 2022 Financial Results prepared by Rajeev Thomas, Deputy Chief of Finance. b) AUS Air Service Update prepared by Jamy Kazanoff, Air Service Development. STAFF BRIEFINGS a) Project Connect Combined Maintenance Facility presented by Tracy Thompson, Chief Administrative and External Affairs Officer, Jocelyn Vokes, Public Involvement Manager, and Marcus Guerrero, Director of Facilities Expansion, Austin Transit Partnership. 1 b) CEO Report on South Terminal Updates and TSA Staffing presented by Jacqueline Yaft, Chief Executive Officer. c) Hilton Hotel Update presented by Tracy Thompson, Chief Administrative and External Affairs Officer and Rajeev Thomas, Deputy Chief Finance Officer. d) Airport Expansion and Development Program (AEDP) RCA Schedule Update presented by Tracy Thompson, Interim Chief Planning and Development Officer. e) Airport System Revenue Bonds, Series 2022 (AMT) Results presented by Rajeev Thomas, Deputy Chief Finance Officer and Dennis Waley, Managing Director, PFM 4. 5. CONSENT AGENDA None. ACTION ITEMS 6. 7. OLD BUSINESS None. NEW BUSINESS Council Member a) Commissioner Coon moved for the following changes to the AAC bylaws. Article 4, Paragraph A: The officers of the Commission shall consist of a Chair, a Vice Chair, and a Secretary. Article 5, Paragraph B: In the absence of the Chair, the Vice Chair shall perform all duties of the Chair. In the absence of the Chair and the Vice Chair, the Secretary shall perform all duties of the Chair. (Amendments to the Bylaws will not take effect until approval of the City Council.) Vice-Chair Todd seconded. Motion passed on a 6-0-0-4 vote. Vice Chair Madole, and Commissioners Owens, Saulmon, and …
