AIRPORT ADVISORY COMMISSION MEETING FEBRUARY 8, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at Stephen.Khanoyan@austintexas.gov by noon of the day of the meeting for dial-in details. Citizen communication is welcome either in person or via dial-in. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at Stephen.Khanoyan@austintexas.gov. Please include the phone number you will be calling from in your email. CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES January 11, 2022 meeting. 2. STAFF REPORTS a) December 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) 1 Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 3. STAFF BRIEFINGS a) “Updates from the CEO regarding community meetings related to the proposed fuel facility” presented by Jacqueline Yaft, Chief Executive Officer. b) “Art in Public Places at AUS” presented by Marjorie Flanagan, Acting Program Manager, and Curt Gettman, Senior Project Manager, Arts in Public Places. c) “Construction Training Program” presented by Michelle Pierre, Program Compliance Coordinator, Capital Contracting Office. d) “Airport Expansion and Development Program (AEDP) Updates regarding the baggage handling system, program management support consultant, and airfield construction” presented by Tracy Thompson, Interim Chief Officer of Development, and Shane Harbinson, Deputy Chief of Planning and Development. e) “Notification plan for the Environment Assessment public meeting related to the AEDP” presented by Kane Carpenter, Manager Environmental Services. 4. CONSENT AGENDA a) Authorize negotiation and execution of an amendment to the professional services agreement with AECOM Technical Services Inc., as Technical Baggage Handling System (BHS) Advisor for the ABIA Terminal Centralized Baggage Handling System (BHS) in the amount …
AIRPORT ADVISORY COMMISSION MEETING FEBRUARY 8, 2022 3:00 PM 2716 SPIRIT OF TEXAS DRIVE ROOM 160 (Board Room and Public Comments) ROOM 174 (Public Viewing of Proceedings via videoconference) AUSTIN, TEXAS 78719 Some members of the Commission may be participating via videoconference. Live audio of the meeting will be available as an alternative to attending in person. Please email Steve Khanoyan at Stephen.Khanoyan@austintexas.gov by noon of the day of the meeting for dial-in details. Citizen communication is welcome either in person or via dial-in. Any member of the public wishing to address the Commission in person may sign in before the meeting or, if via dial in, by noon of the meeting date by emailing Steve Khanoyan at Stephen.Khanoyan@austintexas.gov. Please include the phone number you will be calling from in your email. CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES January 11, 2022 meeting. 2. STAFF REPORTS a) December 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) 1 Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. Please see further instructions on registration above. b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 3. STAFF BRIEFINGS a) “Updates from the CEO regarding community meetings related to the proposed fuel facility” presented by Jacqueline Yaft, Chief Executive Officer. b) “Art in Public Places at AUS” presented by Marjorie Flanagan, Acting Program Manager, and Curt Gettman, Senior Project Manager, Arts in Public Places. c) “Construction Training Program” presented by Michelle Pierre, Program Compliance Coordinator, Capital Contracting Office. d) “Airport Expansion and Development Program (AEDP) Updates regarding the baggage handling system, program management support consultant, and airfield construction” presented by Tracy Thompson, Interim Chief Officer of Development, and Shane Harbinson, Deputy Chief of Planning and Development. e) “Notification plan for the Environment Assessment public meeting related to the AEDP” presented by Kane Carpenter, Manager Environmental Services. 4. CONSENT AGENDA a) Authorize negotiation and execution of an amendment to the professional services agreement with AECOM Technical Services Inc., as Technical Baggage Handling System (BHS) Advisor for the ABIA Terminal Centralized Baggage Handling System (BHS) in the amount …
Airport Expansion Development Program Capital Program Update Airport Advisory Commission February 08, 2022 AUS Project Update BHS RCA -4A,4B PMSC Solicitation Airfield Solicitation 2018 Rendering 1 AUS Activity Recovered Faster than Expected November and December 2021 activity exceeded 2019 levels AUS Monthly Activity 1.6M passengers (2021) 1.5M passengers (2019) s r e g n e s s a P l a t o T 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 ‐ Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2019 2021 2020 Year/Month Source: City of Austin Department of Aviation AAC Capital Program Update 2 Baggage Handling System Progressive Design Build Contractor: Whiting-Turner Construction Company Designer: Gensler Owner Rep: AECOM Design & Construction Packages: Amendment 2: BHS System and lowest level w/ additional screening machines Current participation to date is 25.82% DBE Future Amendments: to be determined for ticket counters, concourse, etc. AAC Capital Program Update 3 Program Management Support Consultant Long-range Airport Program Airfield and Utility Infrastructure • Virtual Zoom Outreach in partnership with SBMR • Feb. 10th 5:30pm Thursday • Program support for the 61 AEDP projects • Solicitation out March/April 10+ Gate Midfield Concourse Tunnel Expandable for Future Growth Optimize Barbara Jordan Terminal AAC Capital Program Update 4 *Updated 2020 Rendering Purpose & Mission of PMSC “The Austin-Bergstrom International Airport is seeking an experienced firm with demonstrated technical capabilities and aviation experience to provide Program, Project, and Construction Management support services for airport facilities. The successful PMSC team will share the vision that sustainability, art, innovation, and the love of diversity is reflected in everything we do at AUS.” AAC Capital Program Update 5 Professional Services Support Staggered procurements for evolving professional service support needs Executive Program Management Consultant Team (PMG) • Program formulation, strategy, implementation and delivery Principal Architect ‐ HNTB • Facility programming and initial design & engineering • Integrated, multi‐disciplinary specialty and technical expertise • MWBE participation Program Management Team Procurement Winter/Spring 2022 • Project management and construction management • Project controls • Risk management and QA/QC • DBE participation AAC Capital Program Update 6 Upcoming Solicitations 2018 Rendering 7 Professional Services for AEDP Airfield Infrastructure Utilities and Airfield Infrastructure • Solicitation live January 31st • Pre Solicitation Meeting; 02/09/2022, 11:00 AM virtual …
Staff Briefing: Art in Public Places (AIPP) projects AIRPORT ADVISORY COMMISSION FEBRUARY 8, 2022 325+ works of art now in the AIPP collection $16,000,000+ Water Tower Bike Rack Alan Knox Westenfield Pool Open Room Austin R+R Studios Sand Beach Park Tau Ceti Josef Kristofoletti Austin 2nd St Conv. Ctr. Garage Aquifer LAMA Ventures Second Street District Municipal Code TITLE 7 LIBRARIES AND CULTURAL ACTIVITIES CHAPTER 7-2 ART IN PUBLIC PLACES Except as otherwise provided in this section, the council shall appropriate an amount equal to at least two percent of the construction cost of a project to select, acquire, and display art. The appropriation shall be a separate item in the project budget. Process for Art in Public Places project delivery Commitment to Equity We are a work-in-progress Art in Public Places embraces cultural equity. It is the goal of the program to ensure as many people as possible have meaningful engagements with public art and access to viewing, experiencing, and creating artwork. Staff updates AIPP actively seeks to provide members of historically underrepresented communities, which can include identities such as Black or African-American, Arab-American, Asian-American, Hispanic or LatinX, Pacific Islander, Indigenous Nations, LGBTQIA, or a person with a disability, with equitable access to public art opportunities. In support of this commitment, the program will make every effort to expand access to the collection and programmatic decision- making. Approved by the AIPP Panel and the Arts Commission, Dec. 20 Parking Garage/Admin. Bldg AIPP Project Parking Garage/Admin. Bldg AIPP Project Phase II Terminal Expansion AIPP Project Terminal Expansion AIPP Project Phase II Terminal Expansion AIPP Project Phase II (2) Local LaunchPAD artists Location based Art Vision Plan Artist: Mark Fornes of THEVERYMANY Status: Installed Budget: $1.55 million Local LaunchPAD Artist Accelerator: Lisa Woods Parking Garage and Administration Building AIPP Project Local Artists: Clay Odom and Kory Bieg Status: Installation Spring 2022 Budget: $212,000 Local LaunchPAD Artist Accelerator: Holly Veselka Parking Garage and Administration Building Phase II AIPP Project Artist: Janet Zweig Status: Installed Budget: $1,052,000 Local LaunchPAD Artist Accelerator: Steve Parker Terminal Expansion Project – Phase I Coming Soon! Local Artists: Josef Kristofoletti w/ Matthew Mazzotta Status: Community Engagement and Preliminary Design Budgets: $260,000 Terminal Expansion Project Phase II Interior Artwork Coming Soon! 2 Local Artists: Kat Kohl and Beili Liu Status: Community Engagement and Preliminary Design Budgets: $155,000 / $155,000 Kat Kohl Beili Liu Terminal Expansion Project Phase II Interior …
Financial Services Department Capital Contracting Construction Training Program Agenda Program Overview Program Requirements Statistics Aviation Specific Projects Training Organizations 2 Program Overview Development Partnerships Reporting Way Ahead • Council Resolution • DOL Training Programs • Initial Training Plan • Outreach Initiatives • Program Intent • Pipeline Organizations • Monthly Training Reports • Recognition http://austintexas.gov/department/construction-training-program 3 Program Requirements Construction Budget Trainee Requirement $500K - $2.5M Over $2.5M - $5M Over $5M - $10M 2 4 6 Trainees must be a Current Enrollee, or Graduate* of a COA-Approved: • Pipeline Organization or • DOL-Registered/Approved/Certified Apprenticeship, OJT, or Bilingual Training Program • Pipeline Organization or • DOL-Registered/Approved/Certified Apprenticeship, OJT, or Bilingual Training Program • Pipeline Organization or • DOL-Registered/Approved/Certified Apprenticeship, OJT, or Bilingual Training Program Over $10M 15% of Total Workforce • DOL-Registered/Certified Apprenticeship or Bilingual Training Program for Vertical (BC) Projects • DOL-Approved/Certified OJT or Bilingual Training Program for Horizontal (HH) Projects *Requirements may also be satisfied by workers enrolled in or a graduate of a DOL-Registered/Approved/Certified Training Program Regardless of estimated construction cost, no more than 50% of trainees can be graduates of a DOL-Registered/Approved/Certified Training Program 4 Meeting the Requirements For All Projects $500K and Above • Determine if current employees are enrolled, or a graduate of the following DOL Training Programs: - DOL-Registered Apprenticeship Program (for Vertical Projects) - DOL-Approved OJT Program (for Horizontal Projects) - DOL-Certified Bilingual Training Program (for Vertical and Horizontal Projects) • Select participants currently enrolled in one of the above programs • Enroll current employees in one of the above programs (These are the only options for above $10M) For $10M and Below Contracts • Augmenting current staff with personnel from the Pipeline Organizations • Upskilling current employees with training provided by the Pipeline Organizations 5 Total Trainees (14 BC Projects / 27 HH Projects) As of February 2, 2022 Construction Ready Trainees (79 of 323) Apprenticeship Programs (185 of 323) OJT Trainees (16 of 323) Graduates (43 of 323) 13% 5% 24% 58% 6 Current Trainees on Projects Above $10M (3 HH Projects) As of February 2, 2022 Apprenticeship Programs (10 of 17) 41% OJT Programs (7 of 17) 59% 7 Current Trainees on Projects $10M & Below (10 BC Projects / 17 HH Projects) As of February 2, 2022 Construction Ready Trainees (68 of 98) Apprenticeship Programs (17 of 98) OJT Programs (9 of 98) Graduates (4 …
AUS Environmental Assessment Briefing Kane Carpenter, Environmental Manager Sam Haynes, Acting Public Information & Marketing Manager Topics • Environmental Assessment (EA) Status • Environmental Impact Study Areas • Public Outreach 1 Proposed Action 2 Environmental Assessment Impact Categories • Affected Environments • Affected Environments • Air Quality • Biological Resources • Climate • Coastal Resources • Parkland, recreational, etc. • Hazardous Materials, • Historical, archeological and cultural resources • Land Use • Natural resources & energy supply • Noise • Farmland • Socioeconomic & environmental justice • Visual effects • Water Resources (floodplain, wetlands, scenic rivers, etc.) 3 Environmental Assessment Update • Major Sections in an EA • 100% - Statement of Purpose and Need • 100% - Description of Proposed Action • 100% – Alternatives Analysis – Focused on Terminal • 95% - Affected Environments • 95% - Confirm Significant Environmental Consequences • Scheduling - Public Presentations & Feedback • On-going - FAA coordination • Not started - Finding of no significant impact (FONSI) issued by FAA 4 Final Public Outreach Events • Virtual Draft EA Public Meeting on March 23, 2022 • In-Person Open House March 26, 2022 • Draft EA available for review and comment on February 22, 2022 • EA Website is live (Spanish and English) • AUS Evaluación Ambiental (Spanish) | SpeakUp Austin! • AUS Environmental Assessment | SpeakUp Austin! 5 Public Outreach Overview • Lead Consultant Team: Adisa Communications • Outreach to airport-adjacent neighbors & General Study Area • In-person & digital outreach • Mailed invitations, outreach to HOAs, in-person tabling at community events • City-wide public notification efforts • Radio, print ads, airport owned media 6 Questions 7 Kane Carpenter Environmental Manager Kane.carpenter@austintexas.gov 8
AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, FEBRUARY 8, 2022 The Airport Advisory Commission convened in a regular meeting on Tuesday, February 8, 2022. CALL TO ORDER Chair E. Sepulveda called the Commission Meeting to order at 3:02 p.m. Raymond Young* Chad Ennis* Vicky Sepulveda Ernest Saulmon Commissioners in Attendance: Eugene Sepulveda – Chair Scott Madole – Vice Chair Jeremy Hendricks – Secretary* Billy Owens Wendy Price Todd* (*attended via videoconference) Commissioners Absent: Jonathan Coon CITIZENS COMMUNICATIONS: None. 1. APPROVAL OF MINUTES a) The minutes from the meeting of January 11, 2022 were approved on Commissioner Saulmon’s motion, Commissioner Young seconded. Motion passed on an 8-0-0-2 vote. Secretary Hendricks and Commissioner Coon were absent. 2. WRITTEN STAFF BRIEFINGS a) “December Financial Results” prepared by Rajeev Thomas, Deputy Chief of Finance. b) “AUS Air Service Update” prepared by Jamy Kazanoff, Air Service Development. 1 3. STAFF BRIEFINGS a) “Updates from the CEO regarding community meetings related to the proposed fuel facility” presented by Jacqueline Yaft, Chief Executive Officer. b) “Art in Public Places at AUS” presented by Marjorie Flanagan, Acting Program Manager, and Curt Gettman, Senior Project Manager, Arts in Public Places. c) “Construction Training Program” presented by Michelle Pierre, Program Compliance Coordinator, Capital Contracting Office. d) “Airport Expansion and Development Program (AEDP) Updates regarding the baggage handling system, program management support consultant, and airfield construction” presented by Lyn Estabrook, Planning & Development Manager. e) “Notification plan for the Environment Assessment public meeting related to the AEDP” presented by Kane Carpenter, Manager Environmental Services, and Sam Haynes, Acting Public Information & Marketing Manager. 4. CONSENT AGENDA a) Authorize negotiation and execution of an amendment to the professional services agreement with AECOM Technical Services Inc., as Technical Baggage Handling System (BHS) Advisor for the ABIA Terminal Centralized Baggage Handling System (BHS) in the amount of $1,834,586 for a total contract amount not to exceed $3,592,586. b) Authorize negotiation and execution of an amendment to the Design-Build Agreement with The Whiting-Turner Construction Company for construction services for the Existing Terminal Centralized Baggage Handling System Upgrades project in an amount of $157,055,614, for a total not to exceed an amount of $173,113,614. A motion to approve the consent agenda was made by Commissioner V. Sepulveda; Commissioners Young and Saulmon seconded. Motion passed on an 8-0-1-1 vote. Vice Chair Madole abstained. Commissioner Coon was absent. 5. ACTION ITEMS None. 6. OLD BUSINESS City Council actions …
