AIRPORT ADVISORY COMMISSION MEETING October 12, 2021 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES September 14, 2021 meeting. 2. WRITTEN STAFF BRIEFINGS a) August 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief, Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 3. VERBAL STAFF BRIEFINGS Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development, and Shane Harbinson, 1 Deputy Chief of Planning and Development. b) “Contracting Methodologies” presented by Rolando Fernandez, Capital Contracting Officer and Cynthia Gonzales, Capital Contracting Deputy Officer. 4. CONSENT AGENDA a) Authorize negotiation and execution of a multi-term contract with Preferred Technologies LLC to provide an access control and identity management system for up to five years for a total contract amount not to exceed $6,400,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. This solicitation listed one main scope of work. There were 4 MBEs and 4 WBEs available to bid on this solicitation. There were 7 bids submitted all of which were reviewed by SMBR. Out of the 7, there were 3 bidders that elected to utilize MWBEs on the contract. However, the contractor selected was not one of the bidders that will be using subcontractors. As such, no subcontracting goals were established.) b) Authorize negotiation and execution of a multi-term contract with Level 3 Financing, Inc. d/b/a Level 3 Telecom Holdings, LLC, a Lumen Technologies company, to Request for Proposals 8100 DDM3005, to provide data and telecommunications services, for up to ten years for a total contract …
AIRPORT ADVISORY COMMISSION MEETING October 12, 2021 3:00 PM 2716 SPIRIT OF TEXAS DRIVE, ROOM 174-A AUSTIN, TEXAS 78719 (Note: The Mayor of the City of Austin Order No. 20210811-033 requires all individuals over the age of two to wear a face covering while present on or in City property unless expressly exempted in Section 2 of the order or by a City policy applicable to the premises or facility.) CURRENT BOARD MEMBERS: Eugene Sepulveda, Chair Scott Madole, Vice-Chair Jeremy Hendricks, Secretary Wendy Price Todd Vicky Sepulveda Ernest Saulmon Jonathan Coon Billy Owens Raymond Young Chad Ennis AGENDA CALL TO ORDER CITIZEN COMMUNICATION: GENERAL 1. APPROVAL OF MINUTES September 14, 2021 meeting. 2. WRITTEN STAFF BRIEFINGS a) August 2021 Financial Results. (Prepared by Rajeev Thomas, Deputy Chief of Finance) b) AUS Air Service Update. (Prepared by Jamy Kazanoff, Air Service Development) 3. VERBAL STAFF BRIEFINGS Speakers signed up prior to the meeting being called to order will each be allowed a three minute allotment to address their concerns regarding items not posted on the agenda. a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Tracy Thompson, Interim Chief of Planning and Development, and Shane Harbinson, 1 1 Deputy Chief of Planning and Development. b) “Contracting Methodologies” presented by Rolando Fernandez, Capital Contracting Officer and Cynthia Gonzales, Capital Contracting Deputy Officer. 4. CONSENT AGENDA a) Authorize negotiation and execution of a multi-term contract with Preferred Technologies LLC to provide an access control and identity management system for up to five years for a total contract amount not to exceed $6,400,000. (Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9C Minority Owned and Women Owned Business Enterprise Procurement Program. This solicitation listed one main scope of work. There were 4 MBEs and 4 WBEs available to bid on this solicitation. There were 7 bids submitted all of which were reviewed by SMBR. Out of the 7, there were 3 bidders that elected to utilize MWBEs on the contract. However, the contractor selected was not one of the bidders that will be using subcontractors. As such, no subcontracting goals were established.) b) Authorize negotiation and execution of a multi-term contract with Level 3 Financing, Inc. d/b/a Level 3 Telecom Holdings, LLC, a Lumen Technologies company, to Request for Proposals 8100 DDM3005, to provide data and telecommunications services, for up to ten years for a …
CONTRACTS: CAPITAL PROJECT DELIVERY Presented by: Rolando Fernandez, Jr. Capital Contracting Office 1 Presentation Overview • Traditional Procurement Methods • Alternative Procurement Methods • Summary and Q&A 2 Professional Services Stand-Alone Alt Delivery Design-Build Construction Manager at Risk Construction Services Invitation for Bid Professional Services Rotation Lists Alt Delivery Job Order Contracting Competitive Sealed Proposal Construction Services Indefinite Delivery/ Indefinite Quantity 3 Design/Bid/Build City of Austin (Owner) • Most Commonly Used • Lowest Cost, Responsive/Responsible Bidder Awarded Architect/ Engineer General Contractor 4 Professional Services 6-8 months – Issuance to Execution Stand-Alone RFQ • Single professional service provider contracts with the City for a specific project. Rotation Lists • Rotation List contracting allows the City to always have a group of qualified consultants available to perform a specific type of recurring work in a timely manner to meet the project and operational needs of the City. 5 Evaluation Criteria For Professional Services Consideration Item # Title Maximum Point Value 3a 3b 1 2 4 5 6 7 8 9 MBE/WBE PROCUREMENT PROGRAM (YES/NO) TURNED IN ALL REQUIRED DOCUMENTS (YES/NO) TEAM’S STRUCTURE TEAM’S PROJECT APPROACH EXPERIENCE OF KEY PERSONNEL (PMgr = 10; ProjProf = 6; ProjPrin = 4) PRIME FIRM’S COMPARABLE PROJECT EXPERIENCE MAJOR SCOPES OF WORK – COMPARABLE PROJECT EXPERIENCE TEAM’S EXPERIENCE WITH AUSTIN ISSUES CITY OF AUSTIN’S EXPERIENCE WITH PRIME FIRM INTERVIEWS (OPTIONAL) Note: #3a, #3b, #4-#7, #9 may be edited by the Project Manager (PM) TOTAL 115 N/A N/A 10 20 20 15 15 10 10 15 6 Construction: Invitation for Bid 130 days – Issuance to Execution • Lowest responsible bidder is determined by: • Low Bid • City's MBE/WBE Program, solicitation goals met or Good Faith Efforts demonstrated • Experience, resources and safety 7 Alternative Delivery Procurement Methods Competitive Sealed Proposals (CSP) Construction Manager at Risk (CMR) Design Build (DB) Job Order Contracting (JOC) 8 Competitive Sealed Proposal Team Structure City of Austin (Owner) General Contractor Architects/ Engineers Subcontractors Suppliers Sub- Consultants 9 Competitive Sealed Proposal (CSP) 6-7 months – Issuance to Contract Execution BENEFITS: • Most similar to traditional (Design/Bid/Build) • • Contractor selected by Best Value Cost proposals are clarified and can be negotiated for changes in scope or schedule CONSIDERATIONS: • • • • • Council approval required for use of the methodology $1.5M budget limitation for civil work Requires complete drawings & specifications Not recommended for schedule-sensitive work Evaluation Panel Requirements 10 Construction …
Airport Expansion and Development Program Update to Airport Advisory Commission October 12, 2021 Draft for Review Overview Airport Expansion and Development Program (AEDP) • AEDP Program Elements • Recap of Recent AEDP Actions • Focus project: New Passenger Security Screening Lanes • Upcoming Airport Advisory Commission and City Council Action Items • Questions, Comments & Discussion AEDP Program Summary Draft for Review 1 AUS Activity is on the Rebound Significant passenger activity growth in 2021 AUS Monthly Activity 1.5M passengers 1.3M passengers s r e g n e s s a P l a t o T 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 - Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 2019 2020 Year/Month 2021 Source: City of Austin Department of Aviation AEDP Program Summary Draft for Review 2 AEDP Program Elements AEDP Program Summary 3 Optimize Barbara Jordan Terminal Four significant improvements to increase capacity and enhance operations Phase A Elements • New passenger screening capacity • New gate capacity, east and west • New checked bag screening system • Ticket counter expansion AEDP Program Summary Draft for Review 4 Barbara Jordan Terminal Source: City of Austin Department of Aviation Expansion Infrastructure Infrastructure improvements to enable new gate capacity Expansion Infrastructure Phase B Elements • Environmental Assessment • New Taxiways H&J • Utility infrastructure • New Central Utility Plant • Site Remediation contractor • Light Rail integration AEDP Program Summary Draft for Review 5 Source: City of Austin Department of Aviation New Concourse B Program scope and budget for Concourse B are currently in development 10+ Gate Midfield Concourse Phase C Major Elements • New 10+ gate Concourse B • Underground Tunnel connecting Barbara Jordan Terminal with Concourse B Expandable for Future Growth Source: City of Austin Department of Aviation AEDP Program Summary Draft for Review 6 Optimization and New Gateway to Concourse B AEDP Program Summary Draft for Review Source: City of Austin Department of Aviation 7 7 Recap of Recent AEDP Actions AEDP Program Summary 8 Environmental Assessment • Public Scoping held Meeting September 9, 2021 • Identified areas of environmental analysis focus • Initiated technical analyses • Initiated coordination with external agencies AEDP Program Summary Draft for Review 9 Airport Principal Architect/Engineer Consultant will provide a wide range …
AIRPORT ADVISORY COMMISSION REGULAR MEETING MINUTES TUESDAY, OCTOBER 12, 2021 The Airport Advisory Commission convened in a Virtual Regular Meeting on Tuesday, October 12, 2021. CALL TO ORDER Chair E. Sepulveda called the Commission Meeting to order at 3:00 p.m. Commissioners in Attendance: Eugene Sepulveda – Chair Jeremy Hendricks – Secretary Billy Owens Vicky Sepulveda Ernest Saulmon Commissioners Absent: Scott Madole – Vice-Chair Jonathan Coon Chad Ennis Raymond Young Wendy Price Todd CITIZENS COMMUNICATIONS: None. 1. APPROVAL OF MINUTES a) The minutes from the meeting of September 14, 2021 were approved on Commissioner Saulmon’s motion, Commissioner Young seconded. Motion passed on an 8-0-1-1 vote. Commissioner Todd abstained. Vice Chair Madole was absent. 2. WRITTEN STAFF BRIEFINGS a) “August 2021 Financial Results” prepared by Rajeev Thomas, Deputy Chief, Finance. 1 b) “AUS Air Service Update” prepared by Jamy Kazanoff, Air Service Development. 3. VERBAL STAFF BRIEFINGS a) “Updates on the Airport Expansion and Development Program (AEDP)” presented by Shane Harbinson, Deputy Chief of Planning and Development. b) “Contracting Methodologies” presented by Rolando Fernandez, Capital Contracting Officer. 4. CONSENT AGENDA Items 4a and 4b were pulled for discussion by Chair E Sepulveda due to MBE/DBE issues. Item 4c was pulled for discussion by Chair E Sepulveda for questions regarding airport egress. Items 4d and 4e were pulled for discussion by Chair E Sepulveda due to the need to discuss the consent agenda format going forward. a) Authorize negotiation and execution of a multi-term contract with Preferred Technologies LLC to provide an access control and identity system for up to five years for a total contract amount not to exceed 6,400,000. A motion to approve was made by Secretary Hendricks; Commissioner Todd seconded. Motion passed on an 8-0-1-1 vote. Commissioner Coon abstained. Vice Chair Madole was absent. Chair E Sepulveda notes he voted in favor after SMBR staff clarified that the contract awardee is registered with the state as a veteran-owned business but is not registered with the City of Austin as an MWBE/DBE. b) Authorize negotiation and execution of a multi-term contract with Level 3 Financing, Inc. DBA Level 3 Telecom Holdings LLC, a Lumen Technologies Company, to Request for Proposals 8100 DDM3005 to provide data and telecommunications services for up to ten years for a total contract amount not to exceed $7,000,000. A motion to approve was made by Commissioner V Sepulveda; Commissioner Saulmon seconded. Motion passed on a 7-1-1-1 vote. …
