REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) November 13, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on October 9, 2024 STAFF BRIEFINGS Financial Officer 2. Briefing on September 2024 Financial Results presented by Rajeev Thomas, Chief 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Briefing on AUS Short-Term Financing provided by Rajeev Thomas, Chief Financial Officer 6. Briefing on AUS Lounge Program presented by John Gallo, Commercial Management Division Manager DISCUSSION/ACTION ITEMS 7. Authorize negotiation and execution of a contract for an emergency notification system for the Austin-Bergstrom International Airport for the Department of Aviation with Everbridge, Inc., for an initial term of one year with two one-year extension options, for a total contract amount not …
Raymond Young Doyle Valdez Jeff Eller AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES October 09, 2024, 3:00 PM The Airport Advisory Commission convened in a regular meeting on October 09, 2024 at 6310 Wilhelmina Delco Dr., Room 1405 Austin, Texas 78752 Chair Wendy Price Todd called the regular meeting to order at 3:01 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Patrick Rose, Secretary Jeremy Hendricks Fang Fang Commissioners in Attendance Remotely: Jonathan Coon Chad Ennis Commissioners Absent: Scott Madole Bakari Brock PUBLIC COMMUNICATION: GENERAL Ramon Garcia, Unite Here Local 23 Esther Olvera, Unite Here Local 23 Ivan Campbell, Unite Here Local 23 APPROVAL OF MINUNTES 1. Approve the minutes of the regular AAC meeting on September 11, 2024. A motion to approve was made by Commissioner Rose; Commissioner Hendricks seconded. The motion passed on a 8-0-1-2 vote. Commissioner Ennis Abstained. Commissioners Brock and Madole were absent at this vote. 2. Briefing on August 2024 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer STAFF BRIEFINGS Officer Development DISCUSSION/ACTION ITEMS 5. Discussion and possible action to approve the Airport Advisory Commission meeting calendar for Calendar Year 2025 A motion to approve was made by Commissioner Hendricks; Commissioner Fang seconded. The motion passed on a 9-0-0-2 vote. Commissioners Brock and Madole were absent at this vote. 6. Authorize execution of two contracts for shared use printing products and services with Omnidata Services Inc. and Stanley K. Peterson d/b/a Vidtronix, each for up to five years for total contract amounts not to exceed $2,500,000, divided between the contractors. [Note: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (MinorityOwned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities therefore, no subcontracting goals were established.] A motion to approve was made by Commissioner Rose; Commissioner Valdez seconded. The motion passed on a 9-0-0-2 vote. Commissioners Brock and Madole were absent at this vote. 7. Authorize negotiation and execution of a contract for aviation security services at controlled access points with the American Association of Airport Executives, for up to five years for a total contract amount not to exceed $2,266,079. [Note: Sole source contracts are …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: November 13, 2024 SUBJECT: Austin-Bergstrom International Airport (AUS) Update September 2024 Financial Results Passenger traffic totaled 1,664,972 in September 2024, a decrease of 6.2% compared to September 2023. FY2024 passenger traffic totaled 22,006,199, an increase of 0.5% compared to FY2023. Average daily departures decreased from 272 in September 2023 to 237 in September 2024, a decrease of 35 daily departures or 12.6% resulting from domestic capacity reductions to better match demand by air carriers. FY2024 average daily departures totaled 253 compared to 261 in FY2023, a decrease of 8 daily departures or 3.0%. Table #1 FY 2024 FY 2023 Variance September September Fav (Unfav) FY 2024 YTD FY 2023 YTD Variance YTD Fav (Unfav) Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements 825,344 879,628 (6.2%) 11,006,681 10,960,717 1,057,582,035 1,157,726,441 (8.7%) 13,530,296,933 13,720,413,328 11,908 10,499 13.4% 150,980 142,368 0.4% (1.4%) 6.0% $26,229,822 $24,049,329 $2,180,493 $319,102,998 $277,537,898 $41,565,100 $20,693,083 $28,278,950 $7,585,868 $159,197,302 $138,602,795 ($20,594,506) $28,130,013 $34,739,806 $6,609,793 $242,049,351 $211,882,475 ($30,166,875) Net Income Before Federal Relief ($1,900,191) ($10,690,477) $8,790,286 $77,053,647 $65,655,423 $11,398,224 Federal Relief Reimbursement $0 $0 $0 $0 $39,611,948 ($39,611,948) Net Income After Federal Relief ($1,900,191) ($10,690,477) $8,790,286 $77,053,647 $105,267,371 ($28,213,724) Table #1 illustrates September 2024’s enplanements totaled 825,344, a decrease of 6.2% compared to September 2023. FY2024 passenger enplanements increased 0.4% compared to the prior year. Landing weights totaled 1.1 billion pounds in September 2024 representing a decrease of 8.7% compared to September 2023. Landing weights decreased 1.4% in FY2024 compared to FY2023. Cargo volume totaled 11,908 tons in September 2024, an increase of 13.4% compared to September 2023. FY2024 Cargo volume increased 6.0% compared to FY2023. September 2024 operating revenue totaled $26.2M, an increase of 9.1% or $2.2M compared to September 2023. The increase in operating revenue primarily results from updated airline and parking rates in FY2024. September 2024 operating revenue is composed of 46% airline revenue and 54% non-airline revenue. Airport operating expenses totaled $20.7M for the month, a decrease of 26.8% or $7.6M compared to September 2023. The elevated operating expenses in the month of September compared to earlier months in the fiscal year is primarily the result of year end expenses charged in the final month of the fiscal year, remaining encumbrance balances not yet posted charging in full in the month, and health insurance sweep. The decrease in expenses …
November 2024 Air Service Snapshot AUS monthly seat comparisons, April ‘24-March ‘25, compared to 2019 (pre-Covid) (chart one) and compared to previous year (chart two): Source: Cirium schedule data. Highlights of recent air service announcements/developments include: • Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 for Oct. 21-22 ’24 and then Oct. 28 ’24 onwards permanently • Air Canada will resume YUL & YVR service on May 2 ’25 • Allegiant will close its AUS crew base on Jan 7 ’25 which means service is permanently cancelled to BZN, FSD, SDF, & SNA; extended schedules for Feb 12 – May 13 ’25, and will serve 6 markets: AVL, CVG, DSM, GRR, PVU, & TYS • American summary of 2024/2025 service changes: o Discontinued ABQ, BZN, CVG, CZM, EGE, ELP, IAD, IND, JAX, LAS, LIR, MBJ, MCI, MCO, MEM, MSY, NAS, OKC, PUJ, PSP, PVR, RNO, RNO, RSW, SMF, TPA & TUL o Discontinued BNA (last op Nov 4 ‘24), BOS (last op Nov 4 ‘24), RDU (last op Nov 3 ‘24) & SNA (last op Jan 5 ‘25) o Suspended SJD from Jan 7 ’25 – Feb 12 ’25 o Following flights added for college football games: ▪ XNA roundtrip on Nov 15 & 17 ’24 ▪ LEX-AUS on Nov 22 ’24 and AUS-LEX on Nov 24 ‘24 • British Airways downgauged LHR #1 from A350-1000 (331 seats) to B777-200ER (272 seats) starting March 29 ‘25; added LHR #2 eff. Mar. 31 ‘25 which will operate its second daily 6/Wk (all but Sundays), with B787-10 (256 seats) • Delta summary of service changes: o Announced 5 new markets: ECP (eff. Mar 9 ’25), IND (eff. May 7 ’25), MEM (eff. May 7 ’25), SFO (eff. June 8 ’25) and TPA (eff. June 8 ’25) o Added AGS roundtrips in April ‘25 for the Masters golf tournament o Added service for college football games for the following weekends in 2024: FLL on Nov. 7; Gainesville (GNV) & TPA on Nov. 9; XNA on Nov. 16; and, Lexington (LEX) on Nov. 23; CMH football flights added for weekend of Aug. 29 ‘25 o Added 2x MSY service eff. Feb. 27, 2025 • Frontier started new ATL service on Oct. 11 ’24 3/Wk • Hawaiian reduced HNL frequencies from 3/Wk->2/Wk for Jan 15 ’25 –Mar 12 ’25; dropped Wednesdays, will depart on Fridays & Mondays JetBlue JFK will be suspended from …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission November 2024 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Project Updates Utilities Infrastructure Campus-Wide Central Utility Plant Relocation Parking and Landside: West Garage Lot B ○ ○ West Gate Expansion Cargo Development East Fuel Facility ○ ○ West Infill and TSA Checkpoint 3 Expansion Airfield Infrastructure – Midfield Taxiways Concourse B and Tunnel Arrivals and Departures Hall ○ ● Appendix ○ Project Status Project Details Project Descriptions 2 ○ ○ ○ ○ ○ ○ ○ Project Updates Utility Infrastructure Campus-Wide (UICW) ● Latest Updates ○ UICW Phase A design started on September 09, 2024 ○ UICW Construction Manager at Risk Council Award to Sundt/Archer Western, a Joint Venture on July 18, 2024 ○ Construction Manager at Risk Pre-Construction Service Notice To Proceed in October 2024 ● Anticipated Timeline ○ Design: Q3 2024 – Q3 2025 ○ Preconstruction: Q4 2024 – Q3 2025 ○ Build: Q4 2025 – Q3 2027 4 Central Utility Plant Relocation ● Latest Updates Progressive Design Build Contract Notice to Proceed (NTP) – Anticipated in early Nov 2024. First 30 days: Design Builder to provide Design Criteria Manual evaluation with Scope, Cost and Schedule recommendations for AUS approval. ● Anticipated Timeline Procurement: NTP for Preliminary & Schematic Design anticipated early Nov 2024 ○ Design: Q4 2024 – Q4 2025 ○ Build: Q4 2025 – Q2 2028 ○ ○ ○ 5 Current Central Utility Plant Parking and Landside: West Garage Lot B ● Latest Updates ○ Completed Site Development Permit Pre- Submittal Conference with DSD. Designer to address Completeness Check comments ○ Phase A Preliminary Phase Services Design Report submitted for review to AUS ● Anticipated Timeline ○ Design: Q3 2024 – Q3 2025 ○ Build: Q3 2025 – Q1 2028 Conceptual rendering 6 West Gate Expansion ● Latest Updates ○ Roof canopy steel set ○ Quality assurance visit for roof truss fabrication ○ Monumental stairs set ○ Slab-on-metal-deck set ○ Moon Tower steel delivered and being prepared for installation ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 7 Roof canopy steel set over the outdoor observation area. Cargo Development East ● Latest Updates ○ Fire Alarm and Security System testing and approvals underway ○ Nearing Substantial Completion ● Anticipated Timeline ○ Activate: Q4 2024 Interior – New East Cargo Building 8 Fuel Facility ● Latest …
AUS Lounge Program Airport Advisory Commission November 13, 2024 Presented By: John A. Gallo, USAP, C.M., ACE Commercial Management Division Manager AUS Lounge Program • The Airport Lounge Program is an AUS Commercial Management initiative to deliver diverse offerings for passengers to utilize at AUS. • The Airport Lounge Program has two main categories of areas: • Lounge Areas (Airline Lounges, Premium Lounges and Common Use Lounges) • Quiet Spaces (Sensory Spaces, Quiet Rooms) • Other offerings may be evaluated as needed to address customer demand and support customer satisfaction. • Lounges are not a traditional Concession – but a distinct passenger amenity areas in airport facilities • Currently programmed “Lounge Areas” at AUS are provided herein AUS Future Lounge Spaces 3 AUS Lounge Program Lounge Area Conceptual Locations 1 6 4 5 2 3 AUS Lounge Area 1 West Gate American Admirals Club • Leased by American Airlines through the Airline Use & Lease Agreement • Projected Opening in 2027 • 11,575 SQ. FT. that encompasses Interior, Back of House and Outdoor Terrace space • No Council Action needed AUS Lounge Area 2 Tunnel Interface Lounge • Leased by an Airline (TBD) through the Airline Use & Lease Agreement • Projected Opening in 2030-2031 • Approximately 30,000 SQ. FT. that encompasses Interior, Back of House and Outdoor Terrace space • No Council Action needed AUS Lounge Area 3 Concourse B Lounge – Airline/Common Use • Leased by an Airline (TBD) through the Airline Use & Lease Agreement • Projected Opening in 2030-2031 • Approximately 28,000 SQ. FT. that encompasses Interior and Back of House space • No Council Action needed for Airline Lounge • Common Use Lounge is considered a Concession and will go to Council AUS Lounge Area 4 West Infill Premium Lounge • The Lounge will be leased by a Financial Institution • Projected Opening in 2026-2027 • 20,000 SQ. FT. that encompasses Interior and Back of House space • Request for Proposal Process that includes Core & Shell Reimbursement and Monthly Rent • Not considered a concession • Council Action is required AUS Redeveloped Lounge Spaces 9 AUS Lounge Area 5 American, United and Delta Lounges • The Lounge will be potentially leased as Common Use Lounges pending coordination with current airlines occupying the space • Projected Opening would be post 2030 • Request for Proposal Process if redeveloped as Common Use Lounges • Council Action …
City of Austin Recommendation for Action File #: 24-6053, Agenda Item #: 38. 11/21/2024 Posting Language Authorize negotiation and execution of a contract for an emergency notification system for the Austin- Bergstrom International Airport for the Department of Aviation with Everbridge, Inc., for an initial term of one year with two one-year extension options, for a total contract amount not to exceed $272,090. - Funding in the amount of $68,023 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Purchasing Language: Sole Source. Fiscal Note Funding in the amount of $68,023 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. MBE/WBE: Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: November 13, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide the Austin-Bergstrom International Airport (AUS) with an Emergency Notification System. This system is currently utilized to alert all Airport employees via telephone, cell phone, text message and email of situations occurring that may affect airport operations or life safety. All airport employees are currently enrolled in the system and the system allows the public to opt-in to receive messages, as well. This contract will replace the existing contract, held by the same contractor, which expires January 28, 2025. The proposed contract has increased in authorization and cost due to growth in the number of employees at City of Austin Page 1 of 2 Printed on 11/1/2024 powered by Legistar™ File #: 24-6053, Agenda Item #: 38. 11/21/2024 AUS and the addition of technical account management, which allows for support and increased customization. The services used under this contract support the Airport’s ability to timely and efficiently notify both internal and external stakeholders of critical issues, including public safety. This contract will ensure continuity of services until a citywide solution is implemented. Failure to approve this contract could put airport …
City of Austin Recommendation for Action File #: 24-6051, Agenda Item #: 37. 11/21/2024 Posting Language Authorize negotiation and execution of a contract for onsite baggage handling system maintenance & repair support services for the Department of Aviation with Siemens Logistics LLC, for an initial term of three years with two one-year extensions, for a total contract amount not to exceed $32,500,000. - Funding in the amount of $4,875,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $4,875,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals RFP 8100 MPM3021 for these services. The solicitation was issued on July 29, 2024, and closed on September 5, 2024. Of the three offers received, the recommended contractor submitted the best evaluated responsive offer. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm? sid=141331. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the goods and services required for this solicitation, there were no subcontracting opportunities; therefore, no subcontracting goals were established. However, the recommended contractor identified subcontracting opportunities. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: November 13, 2024 - To be reviewed by the Airport Advisory Commission. City of Austin Page 1 of 2 Printed on 11/1/2024 powered by Legistar™ File #: 24-6051, Agenda Item #: 37. 11/21/2024 Additional Backup Information: The contract will provide onsite support at the Austin-Bergstrom International Airport (AUS) for the baggage handling system to include operations, repairs, and overall maintenance. The baggage handling system is a vital infrastructure to the airport and provides flow of checked baggage supporting the Transportation Security Administration’s (TSA) efficiency and ensuring the …
City of Austin Council Meeting Backup: November 21, 2024 File ID: 24-6051 M/WBE Summary The City’s Small and Minority Business Resources Department has determined that no goals are appropriate for this solicitation. The following recommended contractor has complied with the City’s MBE/WBE Procurement Program in subcontracting areas identified and were approved by the Small & Minority Business Resources Department. NON MBE/WBE TOTAL - PRIME Siemens Logistics LLC, Irving, TX NON MBE/WBE – SUBCONTRACTOR(S) L25, LLC dba Link Staffing Services, Houston, TX (staffing services) B&R Project Management, Aurora, CO (staffing services) Page 1 of 1
City of Austin Recommendation for Action File #: 24-6116, Agenda Item #: 55. 11/21/2024 Posting Language Authorize negotiation and execution of a contract for software licenses and subscriptions, software support, professional services, consulting, and training to support the Department of Aviation’s project management information software system with EC America Inc., for a term of five years in an amount not to exceed $3,670,000. - Funding in the amount of $540,714 is available in the Capital Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $540,714 is available in the Capital Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: Multiple cooperative purchase programs were reviewed for these services. The Financial Services Department and the Department of Aviation have determined this contractor best meets the needs of the Department of Aviation to provide these services required for the City. MBE/WBE: Cooperative Agreement contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women- Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: November 13, 2024 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract is for software licenses and subscriptions, software support, professional services, consulting, and training to support the Department of Aviation’s (Aviation) Project Management Information software system (PMIS). This system provides Aviation’s Planning and Development Division with a consolidated platform for document management, process automation, reporting, risk management and financial forecasting related to the Airport’s Capital Improvement Program (CIP), including the Airport Expansion and Development Program (AEDP), Rolling CIP, and Tenant Improvements. PMIS is critical to the success of the AEDP. The City of Austin Page 1 of 2 Printed on 11/4/2024 powered by Legistar™ File #: 24-6116, Agenda Item #: 55. 11/21/2024 system provides a structured approach to planning, organizing, and managing resources, tasks, and data. It also ensures project compliance with industry regulations, standards, and internal program governance by maintaining a traceable record of all actions and decisions. The implementation of the PMIS has established robust program controls, streamlined …
City of Austin Office of the City Auditor Risk Assessment Aviation Risk Assessment October 2024 This is a special report to assess risks related to the City’s Aviation Department operations at the Austin- Bergstrom International Airport. We evaluated risks across 13 different categories within the control of the Aviation Department. For a summary of these categories, see Appendix A. Based on our work, the top three risk areas facing the Aviation Department are: 1. contract and vendor management 2. asset management and maintenance 3. emergency management and safety Although we are not issuing recommendations in this report, these top risk areas will be considered in our annual audit planning process, which may result in future audits. Contents Objective & Background What We Found Appendix A Appendix B Scope & Methodology 2 3 7 10 11 Cover: The Airport entrance sign at nighttime, City of Austin. Objective Identify possible audit projects for the 2025 and future audit plans based on an assessment of the top risk areas facing the City of Austin’s Aviation Department. Background The Aviation Department markets Austin’s Airport as AUS. The Federal Aviation Administration classifies airports into categories based on their traffic volume and activities. Large hub airports like AUS receive 1% or more of the annual U.S. commercial passenger enplanements. The City of Austin owns the Austin-Bergstrom International Airport (Airport). The Aviation Department operates the Airport with a fiscal year 2024 budget of approximately $343 million and 674 full-time employees. In addition to City of Austin employees, Aviation staff reported that around 8,000 airline, construction, concession, and other contracted employees work at the Airport. The Aviation Department is an enterprise department that generates its own revenue to cover operating costs instead of using local tax dollars. The Airport opened in 1999 with the capacity to accommodate 11 million travelers, annually. However, the Airport has significantly outgrown its capacity, recently transitioning from a medium to a large airport. In 2020, the Airport experienced a dip in the number of traveling passengers due to the COVID-19 pandemic. However, this figure began rebounding in 2021 and continues to rise year over year, with over 22 million travelers in 2023. Exhibit 1: Annual passenger traffic at the Airport has recovered since the COVID-19 pandemic, surpassing pre-pandemic levels Note: Travelers decreased significantly in 2020 due to the COVID-19 pandemic. Source: OCA analysis of Airport passenger data, August 2024 2 Office of the …
REGULAR MEETING of the AIRPORT ADVISORY COMMISSION (AAC) October 9, 2024 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and for specific agenda items will be allowed in-person or remotely via telephone. In person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Chad Ennis Scott Madole Doyle Valdez Fang Fang Jeff Eller Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Raymond Young Jeremy Hendricks Jonathan Coon AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please see further instructions on registration above. Public communication for items included in the agenda as a Discussion/Action item. Registered speakers will each be allowed a three minute allotment to address the Airport Advisory 1 Commission on an item that is posted as a Discussion/Action item, but may not address the Airport Advisory Commission on an item posted as a Briefing. Please see further instructions on registration above. 1. Approve the minutes of the AAC regular meeting on September 11, 2024 APPROVAL OF MINUTES STAFF BRIEFINGS 2. Briefing on August 2024 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer DISCUSSION/ACTION ITEMS Calendar Year 2025 5. Discussion and possible action to approve the Airport Advisory Commission meeting calendar for 6. Authorize execution of two contracts for shared use printing products and services with Omnidata Services Inc. and Stanley K. Peterson d/b/a Vidtronix, each for up to five years for total contract amounts …
Fang Fang Doyle Valdez Jeff Eller AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES September 11, 2024, 3:00 PM The Airport Advisory Commission convened in a regular meeting on September 11, 2024 at 301 W. 2nd Street, Austin, Texas in City Hall, Room 1101 (Boards and Commissions Room). Chair Wendy Price Todd called the regular meeting to order at 3:03 p.m. Commissioners in Attendance: Wendy Price Todd, Chair Patrick Rose, Secretary Jeremy Hendricks Commissioners in Attendance Remotely: Bakari Brock, Vice Chair Jonathan Coon Commissioners Absent: Raymond Young Chad Ennis Scott Madole PUBLIC COMMUNICATION: GENERAL None APPROVAL OF MINUNTES 1. Approve the minutes of the regular AAC meeting on August 14, 2024. A motion to approve was made by Commissioner Hendricks; Commissioner Rose seconded. The motion passed on a 8-0-0-3 vote. Commissioners Young, Ennis, and Madole were absent at this vote. STAFF BRIEFINGS Officer Development 2. Briefing on July 2024 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Briefing on Hilton Austin Airport Hotel Management Agreement between Austin- Bergstrom Landhost Enterprises, Inc. and Boykin Prospera, LLC provided by Tracy Thompson, Chief of External and Business Affairs DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of a contract for design and construction support services for the Arrivals and Departures Hall with Skidmore, Owings & Merrill LLP, in an amount not to exceed $45,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 10.25% DBE participation.] A motion to approve was made by Commissioner Rose; Commissioner Hendricks seconded. The motion passed on a 8-0-0-3 vote. Commissioners Young, Ennis, and Madole were absent at this vote. 7. Authorize negotiation and execution of a contract for construction services for the Arrivals and Departures Hall with Austin Commercial LP, in an amount not to exceed $820,000,000. [Note: This contract will be awarded in compliance with the requirements of 49 CFR Part 26 and City Code Chapter 2- 9A (Minority-Owned and Women-Owned Business Enterprise Procurement Program) by meeting the goals with 8.74% DBE participation.] A motion to approve was made by Commissioner Eller; Commissioner Valdez seconded. The motion passed on …
MEMORANDUM TO: Airport Advisory Commissioners FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department SUBJECT: Austin-Bergstrom International Airport (AUS) Update DATE: October 9, 2024 August 2024 Financial Results Passenger traffic totaled 1,725,545 in August 2024, a decrease of 2.9% compared to August 2023. Average daily departures decreased from 286 in August 2023 to 254 in August 2024, a decrease of 32 daily departures or 12.7% resulting primarily from domestic capacity reductions to better match demand by air carriers. Table #1 Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements FY 2024 August FY 2023 August Variance Fav (Unfav) FY 2024 YTD FY 2023 YTD Variance YTD Fav (Unfav) 842,310 869,746 (3.2%) 10,181,337 10,081,089 1,111,982,563 1,213,351,964 (8.4%) 12,472,714,898 12,562,686,887 13,175 11,629 13.3% 139,072 131,869 1.0% -0.7% 5.5% $26,797,926 $24,112,134 $2,685,791 $292,873,176 $253,488,569 $39,384,607 $15,032,498 $10,878,363 ($4,154,135) $138,504,219 $110,323,845 ($28,180,374) $21,375,867 $17,215,562 ($4,160,304) $213,919,338 $177,142,669 ($36,776,669) Net Income Before Federal Relief $5,422,059 $6,896,572 ($1,474,513) $78,953,838 $76,345,900 $2,607,938 Federal Relief Reimbursement $0 $438,572 ($438,572) $0 $39,611,948 ($39,611,948) Net Income After Federal Relief $5,422,059 $7,335,144 ($1,913,085) $78,953,838 $115,957,849 ($37,004,010) Table #1 illustrates August 2024’s enplanements totaled 842,310, a decrease of 3.2% compared to August 2023. Landing weights totaled 1.1 billion pounds in August 2024 representing a decrease of 8.4% compared to August 2023. Cargo volume totaled 13,175 tons in August 2024, an increase of 13.3% compared to August 2023. August 2024 operating revenue totals $26.8M, an increase of 11.1% or $2.7M compared to August 2023. The increase in operating revenue primarily results from updated airline rates for FY24. August 2024 operating revenue is composed of 47.4% airline revenue, 50.2% non-airline revenue, and 2.4% interest income. Airport operating expenses totaled $15M for the month, an increase of 38.2% or $4.2M compared to August 2023. The month of August 2024 included three pay periods compared to two pay periods in August 2023, which drives additional personnel expense in the month. The increase in operating expenses results primarily from higher personnel costs from increased headcount and wage adjustments, costs associated with APD and ARFF units, and parking management costs. Debt service funded by operating revenue decreased 9.4% or $0.5M in August 2024 compared to the prior year because of the application of interest earned on the 2013 bank loan, 2014 bond issuance, and 2017 bond issuance. AUS reported a $5.4M surplus in August 2024, a decrease of $1.9M or 26.1% compared to August 2023. Fiscal Year …
October 2024 Air Service Snapshot AUS monthly seat comparisons, April ‘24-March ‘25, compared to 2019 (pre-Covid) (chart one) and compared to previous year (chart two): Source: Cirium schedule data. Highlights of recent air service announcements/developments include: • Aeromexico upgauged MEX service from 99-seat E190 to 160-seat B737-800 for June 21– Aug. 19 ’24, also Oct. 21-22 ’24 and then Oct. 28 ’24 onwards permanently • Air Canada resumed service to YVR on May 1 ’24 (served through Oct. 21 ‘24) & started new service to YUL eff. May 3 ’24 (served through Oct. 22); reduced YVR from 4/Wk to 3/Wk for June ‘24-August ‘24 • Allegiant discontinued IAD & OMA after Aug 12 ‘24; suspended LAS starting Aug 13 ’24; will close its AUS crew base on January 7, 2025 which means service permanently cancelled to BZN, FSD, SDF & SNA after this Summer; extended schedules for Feb 12 – May 13 and will serve 6 markets: AVL, CVG, DSM, GRR, PVU, & TYS • American summary of 2024/2025 service changes: o Discontinued ABQ, BZN, CVG, CZM, EGE, ELP, IAD, IND, JAX, LAS, LIR, MBJ, MCI, MCO, MEM, MSY, NAS, OKC, PUJ, PSP, PVR, RNO, RNO, RSW, SMF, TPA & TUL o Discontinued BNA (last op Nov 4), BOS (last op Nov 4), RDU (last op Nov 3) & SNA (last op Jan 5) o LAS, MCO & MSY service will end on Oct 6 ‘24 o Suspended SJD from Jan 7’25 – Feb 12’25 o Added roundtrip service to MSN on Aug 18 (Sun) and 21 (Wed) for the Epic UGM Conf o Following flights added for college football games: DTW round trip on Sept 6 and 8 ATL-AUS on Oct 18 and AUS-ATL on Oct 20 XNA roundtrip on Nov 15 and 17 LEX-AUS on Nov 22 and AUS-LEX on Nov 24 • British Airways downgauged LHR #1 from A350-1000 (331 seats) to B777-200ER (272 seats) starting March 29, 2025; added LHR #2 eff. Mar. 31, 2025 which will operate 6/Wk with B787-10 (256 seats) • Copa upgauged PTY from 737-800 (154-166 seats) to MAX9 with lie flat seats (174 seats) eff. May ‘24 • Delta summary of service changes: o Announced 5 new markets: ECP (eff. Mar. 9’25), IND (eff. May 7’25), MEM (eff. May 7’25), SFO (eff. June 8’25) and TPA (eff. June 8’25) o Added AGS roundtrips in April 2025 for …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission October 2024 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Utilities Infrastructure Campus-Wide ● Central Utility Plant Relocation ● Parking and Landside: West Garage Lot B ● West Gate Expansion ● Cargo Development East ● Fuel Facility ● West Infill and TSA Checkpoint 3 Expansion ● Airfield Infrastructure – Midfield Taxiways ● Concourse B and Tunnel ● Arrivals and Departures Hall 2 Utility Infrastructure Campus-Wide (UICW) ● Latest Updates ○ UICW Phase A design start on September 09, 2024 ○ UICW Construction Manager at Risk Council Award to Sundt/Archer Western, a Joint Venture on July 18, 2024 ○ Construction Manager at Risk Pre-Construction Service Notice To Proceed in September 2024 ● Anticipated Timeline Procurement: Q3 2024 ○ Design: Q3 2024 – Q3 2025 ○ ○ Preconstruction: Q3 2024– Q3 2025 ○ Build: Q4 2025 – Q3 2027 3 Central Utility Plant Relocation ● Latest Updates ○ Revised Preliminary/Schematic Design Phase Proposal Received Aug 22, 2024, based on Design Criteria Manual Revision 2 issued Aug 7, 2024. ○ Design Build Contract Execution/Notice to Proceed – In Negotiation – Anticipated in Sept 2024. ○ Design Builder to provide Design Criteria Manual validation with Scope, Cost and Schedule – Per Design Criteria Manual Revision 2. ● Anticipated Timeline ○ Procurement: Contract Execution, anticipated Sept 2024 ○ Design: Q3 2024 – Q3 2025 ○ Build: Q2 2025 – Q1 2028 4 Current Central Utility Plant Parking and Landside: West Garage Lot B ● Latest Updates ○ Completed Site Development Permit Pre- Submittal Conference with DSD. Designer to address Completeness Check comments ○ Phase A Preliminary Phase Services Design Report submitted for review to AUS ● Anticipated Timeline ○ Design: Q3 2024 – Q3 2025 ○ Build: Q3 2025 – Q1 2028 Conceptual rendering 5 West Gate Expansion ● Latest Updates ○ ○ Slab-on-grade completed on entire footprint Steel erection began with progress up to the mezzanine level ○ Gate 11 Passenger Boarding Bridge returned to service ○ Gate 32 Passenger Boarding Bridge replacement began ○ Slab-on-deck concrete placement scheduled for mid-October 6 ● Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 Steel erection well underway up to the mezzanine level Cargo Development East ● Latest Updates ○ Security System and connection to other aviation systems underway ○ Nearing Substantial Completion ● Anticipated Timeline ○ …
Airport Advisory Commission Calendar Year 2025 Meeting Schedule 2025 Meeting Dates January 8, 2025 February 12, 2025 March 12, 2025 April 9, 2025 May 14, 2025 June 11, 2025 July 9, 2025 August 13, 2025 September 10, 2025 October 8, 2025 November 12, 2025 December 10, 2025 Page 1 of 1
