REGULAR MEETING of the AIRPORT ADVIS ORY CO MMISS ION (AAC) May 14, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Patrick Rose, Chair Bakari Brock, Vice-Chair Doyle Valdez, Secretary Jeff Eller Mike Trimble Fang Fang Jonathan Coon Cole Wilson Lyn Hendricks Scott Madole Susan Turrieta AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on April 9, 2025 STAFF BRIEFINGS 2. Briefing on March 2025 Financial Results presented by Rajeev Thomas, Chief Financial Officer 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Briefing on BATX Pipeline Project presented by Andy Saenz and Jake Reint on behalf of Flint Hills Resources DISCUSSION/ACTION ITEMS 6. Authorize a contract for grease, grit, and sediment traps maintenance and repair services for the Department of Aviation with Southwaste Disposal LLC, for a term of five years in an amount not to exceed $1,100,000. Funding: $91,667 is available in the 2024-2025 Operating Budget of the Department of Aviation. …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES April 9, 2025, 3:00 PM The Airport Advisory Commission convened in a regular meeting on April 9, 2025, at 6310 Wilhelmina Delco Dr., Room 1405 Austin, Texas 78752 Chair Wendy Price Todd called the regular meeting to order at 3:01 p.m. Commissioners in Attendance: Wendy Price Todd Patrick Rose Fang Fang Lyn Hendricks Scott Madole Doyle Valdez Commissioners in Attendance Remotely: Bakari Brock Jeff Eller Jonathan Coon Commissioners Absent: Raymond Young Chad Ennis PUBLIC COMMUNICATION: GENERAL NONE APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on March 12, 2025. A motion to approve was made by Commissioner Valdez; Commissioner Rose seconded. The motion passed on a 8-0-0-3 vote. Commissioners Madole, Young, and Ennis were absent at this vote. STAFF BRIEFINGS 2. Briefing on February 2025 Financial Results presented by Rajeev Thomas, Chief Financial Officer Will Mack presented the report for Rajeev Thomas. 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development Jason Alexander presented the report for Jamy Kazanoff. Jamy Kazanoff answered additional questions. 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer Lyn Estabrook provided the briefing. 5. Update on the appointments of Gregory S. Milligan and Rustin Roussel to the Austin-Bergstrom Landhost Enterprises, Inc. (ABLE) board of directors provided by Jason Alexander, Deputy Chief of Airport Affairs Jason Alexander provided the briefing. DISCUSSION/ACTION ITEMS 6. Nomination and election of Airport Advisory Commission Secretary (Doyle Valdez) Commissioner Rose nominated Commissioner Valdez to serve as Secretary; Commissioner Coon seconded the nomination. The nomination passed and Commissioner Valdez was elected as Secretary on a 9-0-0-2 vote. Commissioners Young and Ennis were absent at this vote. 7. Nomination and election of Airport Advisory Commission Vice-Chair (Bakari Brock) Commissioner Valdez nominated Commissioner Brock to serve as Vice-Chair; Commissioner Eller seconded the nomination. The nomination passed and Commissioner Brock was elected as Vice-Chair on a 9-0-0-2 vote. Commissioners Young, and Ennis were absent at this vote. 8. Nomination and election of Airport Advisory Commission Chair (Patrick Rose) Commissioner Brock nominated Commissioner Rose to serve as Chair; Commissioner Hendricks seconded the nomination. The nomination passed and Commissioner Rose was elected as Chair on a 9-0-0-2 vote. Commissioners Young, and Ennis were absent at this vote. 9. Authorize seven contracts for capital improvement program management services for the Department …
TO: Airport Advisory Commissioners MEMORANDUM FROM: Rajeev Thomas, Chief Financial Officer, Aviation Department DATE: May 14, 2025 SUBJECT: Austin-Bergstrom International Airport (AUS) Update March 2025 Financial Results Passenger traffic totaled 1,851,308 in March 2025, a decrease of 3.4% compared to March 2024. Average daily departures increased from 245 in March 2024 to 247 in March 2025, an increase of 2 daily departures or 0.7%. Table #1 Enplanements Landing Weights Cargo Tonnage Operating Revenue Airport OPEX Total Requirements Net Income FY 2025 March FY 2024 March Variance Fav (Unfav) FY 2025 YTD FY 2024 YTD Variance YTD Fav (Unfav) 921,044 948,445 (2.9%) 5,059,102 5,296,330 1,121,449,415 1,124,486,255 (0.3%) 6,279,504,470 6,661,143,022 12,626 12,543 0.7% 70,271 73,829 (4.5%) (5.7%) (4.8%) $30,049,942 $27,111,403 $2,938,539 $169,003,040 $153,430,774 $15,572,266 $12,887,041 $14,948,323 $2,061,282 $81,790,100 $74,925,904 ($6,864,195) $21,718,371 $21,879,848 $161,477 $132,116,695 $115,797,899 ($16,318,797) $8,331,571 $5,231,555 $3,100,016 $36,886,345 $37,632,876 ($746,531) Table #1 illustrates March 2025’s enplanements totaled 921,044, a decrease of 2.9% compared to March 2024. Landing weights totaled 1.1 billion pounds in March 2025 representing a decrease of 0.3% compared to March 2024. Cargo volume totaled 12,626 tons in March 2025, an increase of 0.7% compared to March 2024. March 2025 cargo volume is elevated due to MotoGP related cargo. In 2025 the race was held at the end of March compared to mid-April in 2024. March 2025 operating revenue totaled $30.0M, an increase of 10.8% or $2.9M compared to March 2024. The increase in operating revenue primarily results from updated airline rates and charges in FY2025. March 2025 operating revenue is composed of 49.2% airline revenue, 49.4% non-airline revenue, and 1.4% interest income. Airport operating expenses totaled $12.9M for the month, a decrease of 13.8% or $2.1M compared to March 2024. Note that March 2024 included three pay periods compared to two pay periods in March 2025, which drove elevated personnel expense in the prior year. Fiscal year-to-date airport operating expenses are 9.2% higher compared to same period in FY 2024, both of which includes one 3 pay period month. AUS reported a $8.3M surplus in March 2025, an increase of $3.1M compared to March 2024. Fiscal Year 2025 Financial Results FY2025 Year to Date (YTD) Operating Revenue totals $169.0M compared to $153.4M in FY2024, a 10.1% increase. Airport Operating Expenses totaled $81.8M YTD in FY2025 compared to $74.9M in FY2024, a 9.2% increase. Net income totals $36.9M YTD in FY2025 compared to $37.6M in FY2024, a 2.0% …
May 2025 Air Service Snapshot AUS quarterly seat comparisons, Q2 2025 and Q3 2025 compared to 2019 (pre-Covid) in left chart, and compared to year over year (YOY) 2024 in right chart: Source: Cirium schedule data. Highlights of recent air service announcements/developments include: • Aeromexico reverted back to 1x B737 for Aug 18 ‘25 – Dec 17 ’25 as opposed to 2x E190; this is only a 16% capacity reduction and due to downturn in U.S. demand • Air Canada will serve YUL May 2 – Oct. 24 ’25 and YVR May 1 – Oct. 25 ’25; YVR will return at 4/wk and increase to 5/wk for June – September ‘25; extended YUL 3/Wk for Oct 25 ’25 – Mar 27 ‘ 26 (now loaded year-round) • Allegiant closed its AUS crew base on January 7 ‘25 so service is permanently cancelled to BZN, FSD, SDF & SNA; extended schedules for Feb 12 – May 13 ’25 and will serve 6 markets: AVL CVG DSM GRR PVU & TYS; extended schedules for May 14 – Sept. 2 ’25 and will serve 12 markets: AVL CVG DSM GRR IAD IND LAS PIT PVU SFB SRQ & TYS; extended schedules for Sept. 3 – Nov. 18 ’25 and will serve 6 markets: AVL CVG DSM GRR PVU TYS • American summary of 2024/2025 service changes: o Discontinued ABQ, BNA, BOS, BZN, CVG, CZM, EGE, ELP, IAD, IND, JAX, LAS, LIR, MBJ, MCI, MCO, MEM, MSY, NAS, OKC, PUJ, PSP, PVR, RDU, RNO, RSW, SMF, SNA, TPA, TUL & VPS o AA will serve 13 markets from AUS in Q2 2025 with 20% reduction in seat capacity YOY o Added SDF flights on May 1 and 4 ’25 for Kentucky Derby • British Airways downgauged LHR #1 from A350-1000 (331 seats) to B777-200ER (272 seats) starting Mar. 29 ‘25; added LHR #2 daily, eff. Mar. 31 ‘25 which will operate 6/Wk (all days except Sunday); second frequency in Summer 2025 (March 20-Oct. 25 ‘25) will be mix of B787-8 and -9 • Copa added extra flights on March 9, 16 & 23 ’25 (Sundays) • Delta summary of service changes: o New markets: ECP (eff. Mar. 9 ’25), IND, JAX & MEM (eff. May 7 ’25), SFO & TPA (eff. June 8 ’25), CUN (eff. Dec. 20 ’25) & SJD (Dec. 20 ’25 – Jan. 5 ’26) o Added GNV for weekend of …
Journey With AUS - Airport Expansion & Development Program Active Projects Update Airport Advisory Commission May 2025 Lyn Estabrook Deputy Chief – Planning & Development Table of Contents ● Project Updates Parking and Landside: West Garage Atrium Infill Airfield Infrastructure – Midfield Taxiways Utility Infrastructure Campus-Wide Central Utility Plant Relocation Concourse B and Tunnel Arrivals and Departures Hall ○ West Infill and TSA Checkpoint 3 Expansion ○ West Gate Expansion ○ ○ ○ ○ ○ ○ ○ ● Appendix ○ ○ ○ Project Prime Firms & RCAs Project Details Project Descriptions 2 Project Updates Program Overview Journey With AUS projects are developed through a five–phase process: West Infill & TSA Checkpoint 3 Expansion *As part of the Outbound Baggage Handling System project Latest Updates ○ Curtain wall installation near completion ○ Mechanical and electrical work continues on all levels ○ ○ Permanent power expected soon BHS floor mounted conveyor is being installed and making good progress Anticipated Timeline ○ Build: Q1 2024 – Q1 2026 Design-Build: Gensler/Whiting Turner Curtain wall installation and waterproofing 5 West Gate Expansion Latest Updates ○ Clearstory glass installation nearing completion ○ North low roof low being installed ○ Concourse level ductwork rough-ins underway ○ High roofing set in place ○ Apron level finish masonry has begun ○ Gate 24 passenger boarding bridge returned to service ○ Gate 23 passenger boarding bridge replacement in progress – Return to service expected mid-May Anticipated Timeline ○ Build: Q2 2023 – Q1 2026 Designer: Page Construction: Hensel Phelps 6 High roof decking and parapet being installed Airfield Infrastructure: Midfield Taxiways Latest Updates ○ Construction submittal review ongoing ○ Construction of new roadways, parking and utilities ongoing ○ Reopened Emma Browning Road ○ Utility removals and site cleanup ongoing ○ Completed 60% Design for Maintenance Ramp Expansion Anticipated Timeline ○ Build: Q4 2024 – Q2 2027 Designer: RS&H Construction: Austin Bridge & Road 7 Parking and Landside: Yellow Garage Latest Updates ○ Approval of Temporary Building Permit ○ Completed refeed of lighting for Lot D and Lot F ○ Continued mass excavation and installation of clean fill soil for building foundation ○ 90% Roadway drawings reviewed with comments Anticipated Timeline ○ Design: Q3 2024 – Q3 2025 ○ Build: Q1 2025 – Q1 2028 Designer: PGAL Construction: Austin Commercial 8 Design rendering. Final design specifications and features subject to change as the project progresses. Construction photo showing project progress as …
www.batxpipeline.com Presented By : Flint Hills Resources Bastrop-Austin Texas Pipeline Project Update Airport Advisory Commission - Austin, TX Wednesday, May 14th, 2025 Who We Are • Over 60 years of refining and pipeline experience • Primary supplier of jet fuel to AUS for 30+ years • Own and operate refineries in Texas and Minnesota • Operate 4,000 miles of pipelines and a distribution network of 40+ terminals in the Midwest and Texas • Supply fuel to major airports, including Austin- Bergstrom (AUS), Dallas Fort-Worth (DFW) and Minneapolis-Saint Paul (MSP). Overview Current State: AUS relies on 100+ daily truck deliveries for more than 20 million gallons of jet fuel per month, each making a 40-mile round trip to and from Bastrop. ⚬ Rising passenger volumes increase fuel demand, leading to more trucks, and increasing reliability issues. Proposed: Bastrop-Austin Texas Pipeline ⚬ 20-mile, 10" diameter pipeline from Bastrop to AUS along Highway 71 (including ~ 2.5 miles on airport property) ⚬ 24/7 monitoring and regular safety inspections ⚬ Eliminates 100+ daily truck trips, reducing congestion, and providing a safer, more reliable fuel supply. Key Benchmarks Project Introduction Community Engagement Surveying & Permitting Airport Coordination • Community Open Houses - • Surveying complete & • BATX and AUS project Bastrop, Del Valle, AUS Hilton route finalized • Media release (Oct. ’23) • Bilingual website • Bilingual informational videos • Established regular • MBE / WBE Open House • Three Airport Advisory Commission Briefings • Community meeting stakeholder briefings hosted jointly with Mayor • Established community feedback loops Pro Tem Fuentes • Two stakeholder tours of Bastrop jet storage terminal & planned pipeline route • Critical permits in process with Travis and Bastrop Counties, City of Austin, TxDOT, Texas Historical Commission, Texas Railroad Commission, and more. teams began meeting early 2024 • Pipeline route alignment selected for AUS property. • 100% final project design review underway. • License agreement draft under review. • 20.32 Total Miles • 81% TxDOT Right of Way • 12% AUS Property • 7% Private Easement Final Route • 2.5 Miles on Airport Property AUS Routing What’s Next Airport License Agreement Approvals • May 14th – Airport Advisory Commission Request for Council Action (RCA) • May 22nd – Austin City Council Meeting (RCA) Easements / Permitting Third Party Contracts Construction Outlook • Final landowner agreements • Key permits in progress: • Travis / Bastrop County Development Permits • FAA - …
City of Austin Recommendation for Action File #: 25-0742, Agenda Item #: 5/22/2025 Posting Language Authorize a contract for grease, grit, and sediment traps maintenance and repair services for the Department of Aviation with Southwaste Disposal LLC, for a term of five years in an amount not to exceed $1,100,000. Funding: $91,667 is available in the 2024-2025 Operating Budget of the Department of Aviation. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Funding in the amount of $91,667 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued an Invitation for Bids solicitation IFB 8100 SSC1026 for these services. The solicitation was issued on January 6, 2025, and closed on February 20, 2025. Of the two offers received, the recommended contractor submitted the lowest responsive offer. A complete solicitation package, including a tabulation of the bids received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=141937. MBE/WBE: This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were insufficient subcontracting opportunities; therefore, no subcontracting goals were established. For More Information: Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the solicitation. Council Committee, Boards and Commission Action: May 14, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: City of Austin Page 1 of 2 Printed on 4/14/2025 powered by Legistar™ File #: 25-0742, Agenda Item #: 5/22/2025 The purpose of this contract is to provide removal, disposal, transportation, laboratory testing, repair, and cleaning services for grease traps and grit trap sediment tanks at the Austin-Bergstrom Internation Airport. These services will prevent or eliminate the back-up of grease waste and possible accumulation of hazardous gases and are required to maintain compliance with all local, state, and federal health and safety regulations. This contract will replace the current contract which expires in June 2025. Estimates are based on historical usage. The recommended contractor is the current provider for these services. If the contract …
City of Austin Recommendation for Action File #: 25-0775, Agenda Item #: 2. 5/22/2025(cid:4) Posting Language Authorize negotiation and execution of a license agreement with BATX Pipeline, LLC, to govern such entity’s use of approximately 2.5 miles of airport property for a 10-inch diameter underground jet fuel pipeline and appurtenant surface facilities at Austin-Bergstrom International Airport, for a term of up to 40 years. Funding: If construction commences during this Fiscal Year, this item is projected to result in approximately $76,583 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. Lead Department Aviation Fiscal Note This item is projected to result in approximately $76,583 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget reflecting the temporary work site payment. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on May 14, 2025. Additional Backup Information: The Department of Aviation seeks to license airport property approximately 2.5 miles long and no more than 25 feet in diameter (along with additional adjacent temporary construction workspace/staging areas during construction) to BATX Pipeline, LLC (BATX), for a 10-inch diameter underground jet fuel pipeline and any appurtenant surface facilities at Austin-Bergstrom International Airport, such pipeline and surface facilities to be designed, constructed, funded, financed, operated and maintained by BATX, to deliver jet fuel to the airline fuel facility currently located on Airport property. The proposed terms of the license include: • • • • • • • Term: not to exceed 40 years with expiration subject to negotiation Commencement/Effective Date: the date on which the license agreement is signed by both parties Expiration: a date to be negotiated, but not to exceed 40 years after completion and commissioning of the pipeline Cancellation Provisions: the City may terminate the license agreement for events of default and will have the right to terminate the agreement if certain milestone deadlines/conditions precedent to pipeline construction and completion are not met by BATX or if, subsequently, the pipeline is abandoned or ceases to be used for aviation fuel delivery purposes Licensed Premises: portion of airport property extending approximately 2.5 miles long and no greater than 25 feet in diameter about the pipeline, plus temporary access and use rights for additional adjacent construction staging/workspace areas during construction, as needed, …
City of Austin Recommendation for Action File #: 25-0778, Agenda Item #: 3. 5/22/2025(cid:4) Posting Language Authorize negotiation and execution of an amendment to the Amended and Restated Lease Agreement for the Airline Fuel Facility at Austin-Bergstrom International Airport with AUS Fuel Company, LLC, to modify the leased premises and add provisions related to the respective rights and obligations of the parties regarding the underground jet fuel pipeline to be designed, constructed, operated, and maintained by BATX Pipeline, LLC, and any appurtenant surface facilities to deliver jet fuel to the Airline Fuel Facility. Funding: If the pipeline project commences during Fiscal Year 2024-2025, this item is projected to result in unrealized revenue in the estimated amount of $539.30 in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Lead Department Aviation Fiscal Note This item is projected to result in unrealized revenue in the estimated amount of $539.30 in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on May 14, 2025. Additional Backup Information: The Department of Aviation seeks to amend the Amended and Restated Lease Agreement for the Airline Fuel Facility at Austin-Bergstrom International Airport with AUS Fuel Company, LLC, to modify the leased premises and add provisions related to the respective rights and obligations of the parties regarding the underground jet fuel pipeline to be designed, constructed, funded, financed, operated, and maintained by BATX Pipeline, LLC (BATX), and any appurtenant surface facilities under a separate license agreement between the Department of Aviation and BATX. As part of the Bastrop-Austin Texas Pipeline project, BATX will design, construct, fund, finance, operate, and maintain a portion of the jet fuel pipeline and any appurtenant facilities at its sole cost on AUS property, as set forth in a separate license agreement to be negotiated and entered into between the City and BATX. This project will enable the airlines to transition from 100% reliance on truck delivery for jet fuel to a jet fuel pipeline system that provides a safer and more reliable and efficient primary delivery method for fuel to the AUS Fuel Facility. The proposed lease amendment will remove from AUS Fuel’s leased premises approximately 7,200 square feet of land to …
City of Austin Recommendation for Action File #: 25-0806, Agenda Item #: 5/22/2025(cid:4) Posting Language Ratify an amendment to the Austin-Bergstrom International Airport General Aviation Facility Management Agreement with Signature Flight Support, LLC to add one additional year to the term, effective March 1, 2025, and the obligation for Signature Flight Support, LLC to provide completed quarterly inspection reports. Funding: $144,579 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Lead Department Aviation Fiscal Note Funding in the amount of $144,579 is available in the Fiscal Year 2024-2025 Aviation Department Operating Budget. Prior Council Action: December 13, 2001 - Council authorized the execution of a Management Agreement with Signature Flight Support Corporation to manage for the Department of Aviation 54 City-owned, general aviation aircraft hangars at Austin- Bergstrom International Airport; Resolution No. 011213-22. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com <mailto:tracy.thompson@flyaustin.com>, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on May 14, 2025. Additional Backup Information: Under the current Austin-Bergstrom International Airport General Aviation Facility Management Agreement (Agreement) with Signature Flight Support, LLC (Signature), Signature manages and operates certain T-Hangar facilities at the airport. As its management fee and in full compensation for its performance of obligations, Signature retains fifty percent of all gross income billed by Signature to tenants under the rental agreement of each occupied T-Hangar unit. The Agreement’s third amendment extended the term two years beginning March 1, 2023, and ending February 28, 2025. On March 1, 2025, the Fourth Amendment to the Agreement was executed to add the obligation to Signature to provide quarterly inspection reports for each of the T-Hangar units and to extend the term by one year beginning March 1, 2025, and ending on February 28, 2026, subject to consideration and approval by the City Council. City of Austin Page 1 of 1 Printed on 4/22/2025 powered by Legistar™ (cid:5) (cid:6)
City of Austin Recommendation for Action File #: 25-0808, Agenda Item #: 5/22/2025(cid:4) Posting Language Authorize negotiation and execution of a lease with Menzies Aviation for certain premises consisting of approximately 2,500 square feet of building space and related improvements for its ground handling operations at Austin-Bergstrom International Airport, for a term of five years, with a renewal option for an additional one-year term. Funding: This item is projected to result in approximately $10,938 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. Lead Department Aviation Fiscal Note This item is projected to result in approximately $10,938 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. Prior Council Action: June 14, 2018 - Council authorized negotiation and execution of a purchase and sale agreement with Lynxs Austin Cargoport, LLC, for the purchase of its leasehold interest in approximately 731,822 square feet of land and its improvements, including three buildings located at the Austin-Bergstrom International Airport for a total amount not to exceed $25,000,000 for the purchase, estimated closing costs for the acquisition, and additional improvements to the property after acquisition. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com <mailto:tracy.thompson@flyaustin.com>, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on May 14, 2025. Additional Backup Information: In 2018, the City purchased the interest of Lynxs Austin Cargoport, LLC, (Lynx), and assumed the Sublease between Lynxs and Menzies Aviation (Menzies). For purposes of convenience, the City and Menzies continued the landlord/tenant relationship established under the Sublease, which is currently on a month-to- month term. Menzies desires to secure leased premises for a longer term. Menzies provides ground handling customer service and ramp service for airlines at Austin-Bergstrom International Airport and is currently authorized to use this space under the Sublease for the support of its operations and services. The Department of Aviation seeks to lease Suite 200 of its air cargoport facility located at 9401 Cargo Avenue, to Menzies. Under the proposed terms for the new lease, Menzies would lease for its exclusive use, approximately 2,500 square feet of building space applying the current AUS-established cargo building base rental rate of $14.00per square foot per annum. This will generate an estimated annual base rent total of $35,000. In addition to this base rate, there will be an …
City of Austin Recommendation for Action File #: 25-0809, Agenda Item #: 6. 5/22/2025 Posting Language Authorize negotiation and execution of a lease with Amazon.com Services LLC for certain premises consisting of approximately 50,919 square feet of building space, 37,051 square feet of cargo handling space, 134,629 square feet of aircraft parking area, and related improvements for its air freight and mail handling operations at Austin-Bergstrom International Airport, for a term of five years, commencing after the date of beneficial occupancy, and with an opportunity for an extension term. Funding: This item is projected to result in $16,634.00 of additional revenue for the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation...De Lead Department Aviation Fiscal Note This item is projected to result in additional revenue of $16,634.00 in the Fiscal Year 2024-2025 Department of Aviation Operating Budget, which includes four months of ground rent during the build out term. Upon completion of the build out term, this item is projected to result in annual revenue or $1,367,323.00 plus annual contractual escalation amounts to the Department of Aviation's Operating Budget. The full rental rate will begin in Fiscal Year 2025-2026 to allow time for construction of tenant improvements to support their operation. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com <mailto:tracy.thompson@flyaustin.com>, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on May 14, 2025. Additional Backup Information: The Department of Aviation seeks to lease and provide use of certain premises of its air cargo port facility located at 9402 Freight Lane to Amazon.com Services LLC (Amazon). Under the proposed terms for this new lease, Amazon would lease for exclusive use approximately 50,919 square feet of building space at a rental rate calculated based on a cost recovery model related to the construction of the facility, including debt service coverage, and ground rent. Tenant improvement costs are not considered, as Amazon would be responsible for any approved improvements. Amazon would also have preferential use of approximately 37,051 square feet of cargo handling space and approximately 134,629 square feet of aircraft parking area. Once the build out term has expired, Amazon will pay $1,367,323.00 in the first full year of the operations term of lease agreement. The lease will include an extension term opportunity. The cost recovery model and cargo apron rental …
City of Austin Recommendation for Action File #: 25-0908, Agenda Item #: 6/5/2025(cid:4) Posting Language Authorize a contract for safety inspections, emergency repair services, and replacement parts for passenger boarding bridges and related systems for the Department of Aviation with Oshkosh Aerotech, LLC d/b/a Oshkosh Aerotech, for an initial term of three years with two one-year extension options, in an amount not to exceed $7,500,000. Funding: $500,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note Department of Aviation. Purchasing Language: Sole Source. MBE/WBE: For More Information: Funding in the amount of $500,000 is available in the Fiscal Year 2024-2025 Operating Budget of the Funding for the remaining contract term is contingent upon available funding in future budgets. Sole source contracts are exempt from the City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program); therefore, no subcontracting goals were established. Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Council Committee, Boards and Commission Action: May 14, 2025 - To be reviewed by the Airport Advisory Commission. Additional Backup Information: The contract will provide the Austin-Bergstrom International Airport with parts and services for the passenger boarding bridges and related systems. Oshkosh Aerotech, LLC d/b/a Oshkosh Aerotech is the original equipment manufacturer, which can provide certified maintenance technicians, and the sole supplier of the associated parts of these systems, which includes passenger boarding bridges, ground power units, pre- conditioned air units, and bag lifts. City of Austin Page 1 of 2 Printed on 4/29/2025 powered by Legistar™ 1 (cid:5) (cid:6) File #: 25-0908, Agenda Item #: 6/5/2025(cid:4) The contract will also provide support for the service and parts for auxiliary passenger boarding bridge equipment, such as 400hz ground power units, pre-conditioned air units, and Semler Potable Water Cabinet systems. The ground power units provide the passenger boarding bridge operations the ability to provide power to aircrafts, pre-conditioned air units are auxiliary equipment that provide climate control to the aircraft and the passenger boarding bridges, and bag lifts are auxiliary equipment used at the passenger boarding bridge to support gate-checked bags. The airport currently operates 28 Oshkosh Aerotech passenger boarding bridges and Semler Potable Water Cabinets that function on a 24-hour schedule during normal airport operations. The passenger boarding bridges are essential …
City of Austin Recommendation for Action File #: 25-0917, Agenda Item #: 5/22/2025(cid:4) Posting Language Authorize two contracts for brownfields remediation and impacted soil and water treatment for the Department of Aviation with Clean Harbors Environmental Services, Inc. and Tasman, Inc., each for initial terms of two years with up to three one-year extension options in amounts not to exceed $30,000,000, divided equally between the contractors or the department may choose any contractor that can provide the required services. Funding: $15,000,000 is available in the Capital Budget of the Department of Aviation. Lead Department Financial Services Department. Client Department(s) Department of Aviation. Fiscal Note MBE/WBE: goals were established. For More Information: solicitation. Funding in the amount of $15,000,000 is available in the Capital Budget of the Department of Aviation. Funding for the remaining contract term is contingent upon available funding in future budgets. Purchasing Language: The Financial Services Department issued a Request for Proposals solicitation RFP 8100 MRC3010 for these services. The solicitation was issued on February 3, 2025, and closed on March 12, 2025. Of the 5 offers received, the recommended contractors submitted the best evaluated responsive offers. A complete solicitation package, including a log of offers received, is available for viewing on the City’s website. This information can currently be found at https://financeonline.austintexas.gov/afo/account_services/solicitation/solicitation_details.cfm?sid=142042. This solicitation was reviewed for subcontracting opportunities in accordance with City Code Chapter 2-9B (Minority-Owned and Women-Owned Business Enterprise Procurement Program). For the services required for this solicitation, there were insufficient or no subcontracting opportunities; therefore, no subcontracting Direct questions regarding this Recommendation for Council Action to the Financial Services Department - Central Procurement at FSDCentralProcurementRCAs@austintexas.gov or 512-974-2500. Respondents to the solicitation and their Agents should direct all questions to the Authorized Contact Person identified in the Council Committee, Boards and Commission Action: May 14, 2025 - To be reviewed by the Airport Advisory Commission. City of Austin Page 1 of 2 Printed on 4/28/2025 powered by Legistar™ 1 (cid:5) (cid:6) File #: 25-0917, Agenda Item #: 5/22/2025(cid:4) Additional Backup Information: These contracts will provide services needed for immediate, ongoing, and future needs for the Journey with AUS expansion, development, and improvement program to address remedial construction and operational- related activities. The vision of Journey With AUS is to meet the current and future needs of the growing region of Austin while staying true to its roots and elevating the Austin-Bergstrom International Airport (AUS) passenger …
City of Austin Recommendation for Action File #: 25-0926, Agenda Item #: 6/5/2025(cid:4) Posting Language Authorize negotiation and execution of an amendment to the amended and restated fixed base operator lease and development agreement with Austin FBO, LLC, for approximately 38 acres of land at Austin-Bergstrom International Airport, to provide for the reimbursement by Austin FBO, LLC, to City of an amount not to exceed $3,118,000 for the construction and renovation costs associated with the AUS AEDP MFT-Economy Lot 3 Project, as part of the Midfield Taxiway Project, and their proportionate share of the design costs. Funding: Due to the anticipated construction timeframe, this item is not projected to result in additional revenue for the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Lead Department Aviation Fiscal Note This item is not projected to result in additional revenue for the Fiscal Year 2024-2025 Operating Budget of the Department of Aviation. Prior Council Action: November 19, 2009 - Council authorized negotiation and execution of a Fixed Base Operator Lease and Development Agreement with Austin FBO, LLC’s predecessor in interest, Advanced Services, Inc. d/b/a Jet Black Flight Service. April 18, 2024 - Council authorized negotiation and execution of an amended and restated fixed base operator lease and development agreement with Austin FBO LLC, for approximately 40 acres of land at Austin- Bergstrom International Airport to modify and add to the leased premises, provide for the relocation of the water quality and water detention pond system, and add 10 years to the term. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on May 14, 2025. Additional Backup Information: As part of the amended and restated fixed base operator lease and development agreement with Austin FBO, LLC, Austin FBO, LLC, agreed to construct additional improvements at Austin-Bergstrom International Airport (AUS) with an estimated cost of $50-55 million to include the relocation and redevelopment of storm water ponds, additional apron area, and the construction of three additional hangars, associated administrative space, and additional vehicle parking. City of Austin Page 1 of 2 Printed on 5/9/2025 powered by Legistar™ (cid:5) (cid:6) File #: 25-0926, Agenda Item #: 6/5/2025(cid:4) In consideration for, among other things, the City’s consent and approval of certain documents related to the issuance …
City of Austin Recommendation for Action File #: 25-0927, Agenda Item #: 6/5/2025(cid:4) Posting Language Approve a resolution expressing the City’s consent, as required by Internal Revenue Code Section 147(f), to the Public Finance Authority’s issuance of the Series 2024B Tax-Exempt Bonds, in exchange for the Series 2024B Taxable Bonds previously issued for the purpose of making a loan to Austin FBO, LLC, in an amount not to exceed $53,410,000 to provide financing of the cost of the acquisition, construction, and/or equipping of certain facilities at Austin-Bergstrom International Airport and fund related costs. Funding: No fiscal impact. Lead Department Aviation Fiscal Note No fiscal impact. For More Information: Inquiries should be directed to Tracy Thompson, Airport Chief Officer - Business & External Affairs at tracy.thompson@flyaustin.com, 512-530-5023. Council Committee, Boards and Commission Action: To be reviewed by the Austin Airport Advisory Commission on May 14, 2025. Additional Backup Information: On December 5, 2024, the Public Finance Authority issued the Series 2024B Bonds bearing interest includable in the gross income, for federal income tax purposes, of the holders thereof (the “Series 2024B Taxable Bonds”). In accordance with applicable provisions of the indenture pursuant to which the Series 2024B Taxable Bonds were issued, the interest on the Series 2024B Taxable Bonds may be converted to tax- exempt interest through an exchange of such bonds for bonds bearing interest not includable in gross income, for federal income tax purposes, of such holders (the “Series 2024B Tax-Exempt Bonds”), provided certain conditions are satisfied. The Public Finance Authority intends to issue the Series 2024B Tax-Exempt Bonds in an aggregate principal amount not to exceed $53,410,000. The bond proceeds will be used to (a) provide financing of the cost of the acquisition, construction and/or equipping of certain facilities at Austin-Bergstrom International Airport (AUS), (b) pay capitalized interest with respect to the Series 2024B Taxable Bonds until the date of the conversion and thereafter with respect to the Series 2024B Tax-Exempt Bonds, (c) pay the costs of issuance allocable to the Series 2024 Taxable Bonds, and (d) fund a deposit to the debt service reserve fund allocable initially to the Series 2024B Taxable Bonds and after the date of the Conversion, to the Series 2024B Tax-Exempt Bonds. On May 21, 2025, a public hearing was held at AUS in connection with the issuance of the bonds in accordance with the Internal Revenue Code, and no persons presented comments …
City of Austin Recommendation for Action File #: 25-1029, Agenda Item #: 6/5/2025 Posting Language Authorize negotiation and execution of an agreement with the U.S. Customs and Border Protection for the reimbursement of CBP costs related to providing communications and information technology (IT) equipment and services required at Austin-Bergstrom International Airport in an amount not to exceed $89,769.00. Funding: $89,769.00 is available in the Fiscal Year 2024-2025 Capital Budget of the Department of Aviation. Lead Department Aviation Fiscal Note Click Funding is available in the Fiscal Year 2024-2025 Capital Budget of the Department of Aviation. For More Information: Rick Belliotti, Chief Experience and Performance Officer, Rick.Belliotti@FlyAustin.com <mailto:Rick.Belliotti@FlyAustin.com>, 512-530-6348. Council Committee, Boards and Commission Action: To be reviewed by the Airport Advisory Commission on May 15, 2025. Additional Backup Information: This agreement with U.S. Customs and Border Protection (CBP) is for the Department of Aviation’s reimbursement of CBP costs related to providing communications and information technology (IT) equipment and services required at Austin-Bergstrom International Airport. The equipment is needed to support the upgrade of CBP computers to Windows 11, as Windows 10 will no longer be supported as of October 2025. Federal law mandates reimbursement of these costs. City of Austin Page 1 of 1 Printed on 5/8/2025 powered by Legistar™
REGULAR MEETING of the AIRPORT ADVIS ORY CO MMISS ION (AAC) April 9, 2025 3:00 PM 6310 WILHELMINA DELCO DR., ROOM 1405 AUSTIN, TEXAS 78752 Some members of the Commission may be participating via videoconference. Livestream of the meeting will be available at ATXN1 https://www.austintexas.gov/watch-atxn-live Audio of the meeting will be available as an alternative to attending in person. Please email Ammie Calderon at ammie.calderon@flyaustin.com by Noon of the day of the meeting for dial-in details. Public comment for general communication and all agenda items will be allowed in-person or remotely via telephone. In-person registration is available for speakers who sign up at the meeting location prior to the meeting being called to order. Registration to speak remotely is available for speakers who have provided an email to Ammie Calderon at ammie.calderon@flyaustin.com, no later than Noon of the day before the meeting. CURRENT BOARD MEMBERS Wendy Price Todd, Chair Bakari Brock, Vice-Chair Patrick Rose, Secretary Jeff Eller Raymond Young Fang Fang Jonathan Coon Chad Ennis Lyn Hendricks Scott Madole Doyle Valdez AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL Public communication for items not on the agenda. The first 5 registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is not posted on the agenda. Please refer to the registration instructions above. 1 1 Public communication for items on the agenda. Registered speakers will each be allowed a three-minute allotment to address the Airport Advisory Commission on an item that is posted as a Briefing, Discussion/Action, or Discussion item. Please refer to the registration instructions above. APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on March 12, 2025 STAFF BRIEFINGS Officer 2. Briefing on February 2025 Financial Results presented by Rajeev Thomas, Chief Financial 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer 5. Update on the appointments of Gregory S. Milligan and Rustin Roussel to the Austin- Bergstrom Landhost Enterprises, Inc. (ABLE) board of directors provided by Jason Alexander, Deputy Chief of Airport Affairs DISCUSSION/ACTION ITEMS 6. Nomination and election of Airport Advisory Commission Secretary 7. Nomination and election of Airport Advisory Commission Vice-Chair 8. Nomination and election of Airport Advisory Commission Chair 9. Authorize seven contracts for capital improvement program …
AIRPORT ADVISORY COMMISSION (AAC) REGULAR MEETING MINUTES March 12, 2025, 3:00 PM The Airport Advisory Commission convened in a regular meeting on March 12, 2025, at 6310 Wilhelmina Delco Dr., Room 1405 Austin, Texas 78752 Vice-Chair Bakari Brock called the regular meeting to order at 3:01 p.m. Commissioners in Attendance: Bakari Brock, Vice-Chair Raymond Young Lyn Hendricks Doyle Valdez Jeff Eller Commissioners in Attendance Remotely: Wendy Price Todd, Chair Patrick Rose, Secretary Jonathan Coon Commissioners Absent: Chad Ennis Fang Fang Scott Madole PUBLIC COMMUNICATION: GENERAL NONE APPROVAL OF MINUTES 1. Approve the minutes of the AAC regular meeting on February 12, 2025. A motion to approve was made by Commissioner Valdez; Commissioner Eller seconded. The motion passed on a 7-0-1-3 vote. Commissioner Rose abstained; Commissioners Ennis, Madole, and Fang Fang were absent at this vote. STAFF BRIEFINGS 2. Briefing on January 2025 Financial Results presented by Rajeev Thomas, Chief Financial Officer Will Mack presented the report for Rajeev Thomas. Jamy Kazanoff provided briefing. 3. Briefing on Air Service Update provided by Jamy Kazanoff, AUS Air Service Development 4. Briefing on Journey with AUS (AUS AEDP/Capital Improvement Program) Active Projects provided by Lyn Estabrook, Deputy Chief Development Officer Lyn Estabrook provided briefing. 5. Briefing on FY25 Grant Update presented by Rajeev Thomas, Chief Financial Officer Cathy Brown presented for Rajeev Thomas. DISCUSSION/ACTION ITEMS 6. Authorize negotiation and execution of a lease with Worldwide Flight Services, Inc. for certain premises consisting of approximately 1,466 square feet of building space and related improvements for office use and support of its ground handling operations at Austin-Bergstrom International Airport, for a term of one year, with a renewal option for an additional one-year term. Funding: This item is projected to result in approximately $12,828 in additional revenue for the Fiscal Year 2024-2025 Aviation Department’s Operating Budget. A motion to approve was made by Commissioner Valdez; Commissioner Young seconded. The motion passed on a 8-0-0-3 vote. Commissioners Ennis, Madole, and Fang Fang were absent at this vote. 7. Authorize negotiation and execution of a lease with Global Aviation Services, LLC d/b/a Primeflight GSE Maintenance for certain premises consisting of approximately 2,458 square feet of building space and related improvements for its aircraft maintenance operations at Austin-Bergstrom International Airport, for a term of five years, with a renewal option for an additional one-year term. Funding: This item is projected to result in approximately $21,508 in additional revenue …
