RGULAR MEETING of the ZERO WASTE ADVISORY COMMISSION MAY 8, 2024, 6:00 PM CITY HALL ROOM 1001 301 W 2ND ST AUSTIN, TEXAS 78701 Some members of the BOARD/COMMISSION may be participating by videoconference. The meeting may be viewed online at: http://www.austintexas.gov/page/watch-atxn-live Public comment will be allowed in-person or remotely via telephone. Speakers may only register to speak on an item once either in-person or remotely and will be allowed up to three minutes to provide their comments. Registration no later than noon the day before the meeting is required for remote participation by telephone. To register to speak remotely, please reach out to Gustavo Valle at Gustavo.Valle@AustinTexas.gov (512.974.4350) or Claudia Quiroz at Claudia.Quiroz@AustinTexas.gov (512.974.1987). CURRENT BOARD MEMBERS/COMMISSIONERS: Amanda Masino Mayor Madeline Jasper District 1 Melissa Rothrock District 2 Katrina Scheihing District 3 Melissa Caudle District 4 Caitlin Griffith District 5 Cathy Gattuso District 6 Craig Nazor District 7 Ian Steyaert (Vice-Chair) District 8 Gerry Acuna (Chair) District 10 AGENDA CALL TO ORDER PUBLIC COMMUNICATION: GENERAL The first 3 speakers signed up no later than noon the day before the meeting will each be allowed a three-minute allotment to address their concerns regarding items not posted on the agenda. 1. 2. 3. 5. 6. 7. APPROVAL OF MINUTES DISCUSSION ITEMS Approve the minutes of the ZERO WASTE ADVISORY COMMISSION REGULAR MEETING on April 24, 2024. Presentation and Discussion of Equity-Based Preservation Plan – Cara Bertron Review and Discussion of Director’s Report (Northeast Service Center, Zero Waste Youth Education Program, Rental Trucks, Cart Cleaning, Solar Lease Agreement at FM812, Solicitations Updates, Performance Reports, and Statistical Reports) – Richard McHale DISCUSSION AND ACTION ITEMS 4. Approve a recommendation to renew funding in the amount of $1,150,000 for Zero Waste Youth Education Program – Victoria Rieger Approve Recommendation to support Austin Resource Recovery FY25 Budget Proposal Approve a recommendation to provide funding in the amount of $596,400 for Big Truck Rentals LLC – Lionel Benford Approve the negotiation and execution of the Northeast Service Center by the Austin Public Facilities Corporation – Richard McHale FUTURE AGENDA ITEMS ADJOURNMENT The City of Austin is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Meeting locations are planned with wheelchair access. If requiring Sign Language Interpreters or alternative formats, please give notice at least two days (48 hours) before the meeting date. Please …
To: From: Date: May 8, 2024 Zero Waste Advisory Commission Richard McHale, Director, Aus�n Resource Recovery Subject: Director’s Monthly Report to the Zero Waste Advisory Commission Community Bulk Dropoff On Saturday April 27th, 2024, Litter Abatement held a community bulk drop-off in the Colony Park neighborhood. The drop-off event gives citizens an opportunity to bring bulk items to predetermined locations for collection by ARR refuse trucks. The materials collected must be in line with the collectable residential bulk items. During the 8-hour event, crews collected 6.25 tons of bulk and .62 tons of tires. The next event will be held on Saturday, July 27th, 2024. Solar Leasing Contract at FM812 Landfill ARR is working with Austin Energy (AE) to install solar at the FM812 landfill located at 10108 FM812. AE plans to apply for Inflation Reduction Act incentives to fund part of this project. AE will lease capped surfaces in post-closure care permitted by the Texas Commission on Environmental Quality (TCEQ). AE selected a vendor, CS Energy, through a competitive Request for Proposal process. AE will take the selection to their Electric Utility Commission in May and City Council in June for approval. ARR composed a draft lease agreement that is currently in review by the Financial Services Department and AE. AE is reviewing the terms of the agreement, which include paying a monthly rent, providing reimbursement for Watershed Protection’s quarterly drainage fees for the added impervious cover and installing a fence around the landfill cells used for solar. Zero Waste Youth Education Contract Austin Resource Recovery will present an RCA for a new Zero Waste Youth Education contract at ZWAC on May 8. This contract will provide students from kindergarten through 12th grade an interactive and educational outreach program that focuses on zero waste concepts and sustainability, in support of the City’s zero waste goal. Outreach programs such as these are essential in educating students of all ages and, by extension, their families about zero waste. This contract will replace the current contract, which will expire June 16, 2024. The recommended contractor is the current provider of these services. If this contract is not awarded, Austin Resource Recovery will miss the opportunity to provide consistent, engaging programs to young Austinites through their schools and community groups. Northeast Service Center Financial Services Department - Redevelopment Services presented an update to the Austin Public Facility Corporation on May 1, 2024, on …
ZERO WASTE ADVISORY COMMISSION | MAY 8, 2024 Austin History Center (C05767, PICA 24201, PICA 29995); Chen Chen Wu; City of Austin Why This Matters Changing city POP. Changing preservation field Existing preservation plan adopted Pixels, City of Austin, Austin History Center (PICA 36924), City of San Antonio Why This Matters for Sustainability • It can take 10-80 years for a new energy-efficient building to recoup the embodied energy lost when an older building is demolished. • Rehabilitating older buildings reduces landfill waste. • Reducing demolitions helps avoid negative public health impacts, preserve market-affordable housing, and create jobs. Community-Based Process 12 months 1,100 working group hours Input from 300+ people Icons from the Noun Project: Community by Gan Khoon Lay, focus group by mikicon, committee by Adrien Coquet Community-Based Process “Being part of the working group was a great experience mainly because the members had diverse backgrounds, but the same goal. It was a rare learning experience.” Michelle Benavides Ursula A. Carter Linda Y. Jackson Brenda Malik Emily Payne Gilbert Rivera 1 Brita Wallace* 1 Justin Bragiel 2 Mary Jo Galindo* Meghan King* Alyson McGee 1 Rocio Peña-Martinez* JuanRaymon Rubio 2 Bob Ward 1 Noel Bridges 1 Jerry Garcia 1 Jolene Kiolbassa 1 Debra Murphy 2 Misael Ramos* Maria Solis* 1 Caroline Wright 1 *Drafting Committee member 1 Phase 1 only 2 Phase 2 only Julia Brookins* Ben Goudy 2 Kevin Koch Robin Orlowski 2 Mary Reed* 1 Erin Waelder 1 Amalia Carmona 2 Hanna Huang* 1 Kelechi Madubuko Leslie Ornelas 1 Lori Renteria 1 Equity-Based Preservation Plan REVIEWING THE DRAFT Neal Douglass, Oct. 1949, ND-49-346-02, Austin History Center, Austin Public Library. Plan Vision Historic preservation in Austin actively engages communities in protecting and sharing important places and stories. Preservation uses the past to create a shared sense of belonging and to shape an equitable, inclusive, sustainable, and economically vital future for all. Joe’s Bakery, anonymous, Amy Moreland/ Austin’s Atlas Draft Plan Goals 1. Tell Austin’s full history 9. Proactively identify important places 2. Recognize cultural heritage 10. Follow good designation practices 3. Preserve archaeological resources 11. Support stewardship of community 4. Stabilize communities assets 5. Support environmental sustainability 12. Be strategic with review 6. Engage communities equitably 13. Protect historic resources 7. Support people doing the work 14. Implement the plan collaboratively 8. Engage new partners What We Preserve Parade and mural unveiling (The Austin Chronicle), San Antonio Office …
RCA Cover Sheet for ZWAC-Revised May 2022 TRUCK RENTAL SOLICITATION # (COOPERTIVE AGREEMENT) ZWAC: 05/08/2024 Council: 05/30/2024 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Authorize the execution of a contract for Truck Rentals with Big Truck Rental, LLC d/b/a Big Truck Rental, for a term up to one year in the amount not to exceed $596,000. ARR current fiscal year budget: Funding in the amount of $350,000 is available in the Fiscal Year 2023-2024 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information Solicitation No: Omnia Partners National Cooperative #201900319 # of bids received: 1 # of non-responsive bids received: 0 Length of time solicitation was out on the street: Cooperative Agreement Was the time extended? n/a Issued date: n/a Closed date: n/a 3. Previous Contract Information Previous contract: Emergency Contract for Truck Rental Contract number: CT 1500 24030400302 Contract length and authorization: Contract in the amount not to exceed $68,000 shall remain in effect until the earliest of when the deliverables set forth in the contract are complete or the City terminates the Contract. Contract actual spend: $45,701.50 Current status: Active Contract execution date: 3/07/2024 Contract expiration date: n/a 4. Notes/Other An ongoing national shortage of parts, supply chain issues, labor shortages and availability of new equipment have impacted Austin Resource Recovery’s ability to maintain and deploy the required RCA Cover Sheet for ZWAC-Revised May 2022 number of collections vehicles to provide the City mandated service levels. In order to meet the needs of the City, ARR needs these truck rentals to supplement the current fleet. The requested authorization is based on historical spend and departmental estimates of future needs. The recommended contractor is the previous provider for these services. Multiple cooperative purchase programs were reviewed for these services. The Financial Services Department and Austin Resource Recovery have determined that Big Truck Rental, a member of Omnia Partners best meets the needs of Austin Resource Recovery to provide these services required for the City. Omnia Partners is a cooperative purchasing association was recognized under Texas procurement statutes. Cooperative associations, themselves or using a lead government, competitively solicit and award contracts that are eligible for use by other qualified state and local governments. Due to their substantial volumes, larger than any one government could achieve independently, cooperative contracts …
RCA Cover Sheet for ZWAC-Revised May 2022 ZERO WASTE YOUTH EDUCATION SOLICITATION # RFP 1500 ALD3046 Council: 05/30/2024 ZWAC: 05/08/2024 OVERVIEW 1. Requested Contract Term, Authorization, and Current Budget Length of contract and total authorization: Authorize negotiation and execution of a contract for a zero waste youth education program with Keep Austin Beautiful, Inc., for up to five years for a total contract amount not to exceed $1,150,000. ARR current fiscal year budget: Funding in the amount of $79,861 is available in the Fiscal Year 2023 -2024 Operating Budget of Austin Resource Recovery. Funding for the remaining contract term is contingent upon available funding in future budgets. 2. Solicitation Information Solicitation No: RFP 1500 ALD3046 # of bids received: 4 # of non-responsive bids received: 0 Length of time solicitation was out on the street: 5 weeks Was the time extended? No Issued date: 12/11/2023 Closed date: 1/16/2024 3. Previous Contract Information Previous contract: Keep Austin Beautiful Inc. Contract number: NA 190000029 Contract length and authorization: The Contract shall remain in effect for an initial term of thirty- six (36) months. The Contract may be extended automatically beyond the initial term for up to two (2) additional twelve (12)-month periods at the City’s sole option. The Contractor shall be paid a total Not-to-Exceed amount of $600,000 for the initial Contract term and $200,000 for each extension option. Contract actual spend: $852,887.50 Current status: Active Contract execution date: 12/19/2018 Contract expiration date: 6/16/2024 4. Notes/Other The contract will provide a program to support the City’s goal to reach zero waste by 2040 by continuing interactive education and outreach focused on zero waste concepts and sustainability for elementary through high school-aged students. Since 2012, local schools have utilized zero waste education programs and associated services through previous similar contracts that provide instruction about services such as reuse, recycling, composting, circular economy efforts, RCA Cover Sheet for ZWAC-Revised May 2022 and other initiatives offered by Austin Resource Recovery. Outreach programs such as these are essential in educating students of all ages and, by extension, their families about zero waste. Providing this curriculum for local schools is a strategic way to target Austinites under the age of 18, who make up 19% of Austin’s population. These programs empower educators to introduce sustainable behaviors at an early age and encourage critical thinking around waste reduction. This program will be offered year-round to schools and community …
Zero Waste Advisory Commission April Meeting Minutes April 24, 2024 The Meeting of the Zero Waste Advisory Commission (ZWAC) convened at AE Headquarters and through Video Conference on Wednesday, February 7th, 2024. The following are the meeting highlights. For detailed information please visit: https://austintx.new.swagit.com/videos/303845 CALL TO ORDER Chair Gerry Acuna called the Commission Meeting to order at 6:11 pm Board Members in Attendance: Gerry Acuna, Melissa Caudle, Craig Nazor, Cathy Gattuso, Ian Steyaert, Melissa Rothrock, Caitlin Griffith, and Amanda Masino. Board Members not in Attendance: Madeline Jasper, & Katrina Scheihing Staff in Attendance: Richard McHale, Theodore Horton, Gena McKinley, Ron Romero, Amy Slagle, Jason McCombs, Victoria Rieger, Marcus Gonzalez, Keri Greenwalt, Elizabeth Nelson, Claudia Quiroz, and Gustavo Valle. 1. Approval of the April 24th, 2024, Meeting Minutes (00:38) Chair Acuna entertained a motion for approval from Commissioner Nazor, seconded by Commissioner Gattuso. The board approved the minutes in a 6-0 vote with Commissioner Masino abstaining. 2. Approve a recommendation for Zero Waste Youth Education Program – Keri Greenwalt (01:40) PIO Program Manager Keri Greenwalt with Austin Resource Recovery (ARR) requested ZWAC’s recommendation for the Zero Waste Youth Education Program contract renewal. The contract will provide students from kindergarten through 12th grade an interactive and educational outreach program that focuses on zero waste concepts and sustainability in support of Austin's Zero Waste Initiative. Keri explained that if the contract was not awarded, ARR will miss the opportunity to provide consistent engaging programs to young austinites through their schools and community groups. The current contract is set to expire on June 16th, 2024 and the recommended contractor is the current contractor (Keep Austin Beautiful). I. II. III. Commissioners, staff, and stakeholders reviewed and discussed the current Zero Waste Youth Education Program. Commissioner Nazor asked what the cost of the former contract was. Keri replied that was approximately $878,000. Commissioner Nazor also wanted clarification on who the previous contractor was. Keri explained that it was KAB (Keep Austin Beautiful) Commissioner Masino asked where the supporting documentation was. Keri noted that she was out of office and believed she had supplied the office with them. However, Keri mentioned she currently had the supporting documents and can share them with the board. While Commissioner Mansion acknowledged that the current vendor has done an excellent job, she wants time to review the supporting documents out of due diligence. Since the item is going to council on …
